DFAS at War Expeditionary Support

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DFAS at WarExpeditionary Support

• Tim Kuhl
• Director, Expeditionary Support Organization
  (ESO)
• DFAS-Indianapolis

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Agenda

• Single Point of Entry into DFAS
• ESO Org Structure Staff Theater Experience
• Expeditionary Support Organization (ESO) Mission
  Statement
• Targets of Opportunity
• Phased Approach
• DFAS Civilian Expeditionary Workforce
• Scope of Support for Theater
• Summary of DFAS In-Theater Support
• Spectrum of Military Operations
• What to Expect if Deployed as a DoD Civilian

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Single Point of Entry

• Jan 08 Request from Army that DFAS establish a
  single point of entry for all contingency /
  expeditionary operations
• Align theater liaison and finance support efforts
  within DFAS
• Coordinate efforts with Army to supplement
  sustainment training and tactical initiatives
• 2 Governance Structures
• Overseas Contingency Operations (formally known
  as GWOT) Senior Steering Group (SSG)
• Expeditionary Finance Advisory Board (FAB)
• Members consist of former and current Theater
  Commanders at the Colonel and General officer
  levels
• Representation from military services
• Sep 08 ESO structure approved operational

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Mission Statement

• The DFAS Expeditionary Support Organization
  (ESO) provides deployable general finance and
  accounting expertise to Military Components
  during contingency operations while delivering
  critical human, accurate, real-time pay account
  support/education to Wounded Warriors and their
  family members

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Single Point of Entry

• DFAS ESO
• Responsible for coordinating and leading DFAS
  theater support liaison capabilities in
  coordination with components and US government
  agencies
• Responsible for coordinating within DFAS on
  theater initiatives

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ESO Staff Theater Experience

• Permanent ESO staff possesses valuable working
  knowledge of the realities facing theater
  operations
• Over 5 years of collective in-theater Finance
  Accounting support experience
• Over 2,000 hours of TDY experience spent
  in-theater supporting expeditionary Finance
  Accounting initiatives
• Theater experience a hiring factor on staffing
  actions

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ESO Contingency Improvement Targets of
Opportunity

• Retrograde theater/contingency Finance
  Accounting functions back to CONUS
• Permit theater commands to re-allocate soldiers
  and resources to other mission-critical efforts
• Primary Focus Commercial Vendor Services,
  Disbursing operations, and other back-office
  support/reconciliatory functions
• Support multi-agency theater improvement
  workgroup efforts
• Pre-deployment and enhanced sustainment training
  to finance soldiers and civilians
• Improve contingency-wide systems and resource
  management capabilities
• Evaluate possible ways to leverage and improve
  Theater banking infrastructure
• Removal of the U.S. Dollar from the battlefield

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Phased Approach to DFAS ESO Support

• Shape, Deter and Seize the Initiative Phase
• Early in the conflict it is understood that
  tactical finance forces will be the primary
  service provider to the Commander
• Dominate Phase
• As the theater matures and active conflict
  subsides, more emphasis can be placed on making
  processes and procedures more efficient and
  effective
• Stabilize and Enable Civil Authority Phase
• As the consolidation continues to occur and the
  security environment improves, civilian support
  can be introduced in-theater to support the
  various financial management functions,
  especially as related to the joint contracting
  arena
• Phases are in accordance with Joint Publication
  1-06, Appendix B.

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Expeditionary Support Organization DFAS Civilian
Expeditionary Workforce
Interview/Pre-screen
Deployment Rotation

• Deployed DFAS civilians
• Gain valuable experience working in high
  operational tempo environments
• Cultivate customer relationships that benefit the
  DFAS mission and improve communication ties with
  deployed elements
• Possess situational awareness, critical
  application skills to overcome challenges, and
  the flexibility to adapt to mission directives

Welcome Home! Recognition/Medal
Return to Home Station
Integrity - Service - Innovation
11/15/2009
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Expeditionary Support Organization Overseas
Contingency Operations Support

• Afghanistan
• Combined Security Transition Command (CSTC-A)
• Bagram, Kabul J8, Kandahar J8, Joint Contracting
  Command
• 7 Personnel in various support cells

• Iraq
• Multinational Security Transition Command
  (MNSTC-I)
• 4 Personnel
• Multinational Corps (MNC-I)
• 3 Personnel
• Camp Victory
• 2 Personnel

• Kuwait
• Army Central Command (ARCENT)
• 5 Managerial Accountants
• 4 Systems Accountants
• 1 Banking
• 2 Vendor Pay

28 Deployed Civilians
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Scope of Support for Theater Accounting RM

• DFAS Theater Team Lead in Kuwait
• Co-located with 18th FMC and ARCENT RM Director
• Fund Execution Status of Funding
• Commit and obligate funds
• Accept/Issue MIPRS
• Participate in joint reviews
• Clear current and prior year unliquidated
  obligations (ULOs)
• Contract Reconciliation Functions
• Obtain documentation to close accounting lines
• Forward contract modifications and receiving
  reports to payment offices, resource managers,
  contracting officials
• Quality Assurance/Quality Control Support
• Audit oversight and monitoring

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Scope of Support for Theater Finance

• Vendor Pay
• On-site Subject Matter Experts
• Scanning of retrograded payments to DFAS Rome
• Support DFAS Rome requests for assistance
• Civilian Pay
• Standardizing civilian pay procedures across
  components
• Military Pay
• Support deployed military finance offices
• Reconcile casual pay discrepancies
• Timely starting and stopping pay entitlements

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Scope of Support for Theater System Improvements

• DFAS providing Accountants / Accounting
  Technicians to Director, Resource Management,
  ARCENT
• Deploying DFAS personnel in support of
• Wide Area Work Flow (WAWF)
• Defense Travel System (DTS)
• Resource Management Tool (RMT)
• Operational Data Storage (ODS)
• SPS to CAPS-C system interface
• Deployable Disbursing System Implementation
• Honduras
• Sinai
• Electronic File Room (EFR)

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DFAS In-Theater Support Update

• Retrograded Kuwait EFT vendor payment to DFAS
  Rome March 2008
• Retrograded Joint Contracting Command (JCC)
  contracts with EFT payments over 50K to DFAS
  Rome August 2008
• Lowering Iraq EFT Vendor Pay contract threshold
  from 50K, 25K, to 5K
• Coordinating with JCC to apply same EFT
  procedures to Afghanistan
• Lucky Strike Exercise Participation December
  2008
• Lucky Warrior Exercise Participation May 25
  10 June 2009
• Deployable Disbursing System (DDS) implemented in
  Honduras under DFAS Disbursing Officer April
  2009
• JCC contract closeout mission in San Antonio, TX
  May 2009
• Continue closing out contracts in Theater
• Stood up Civilian Pay liaison in Iraq April
  2009
• Standing up Civilian Pay liaison support in
  Afghanistan
• Continue current and prior year ULO
  reconciliation analysis
• ESO goal to save the Military Components more
  then the DFAS bill

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