PM00.3 Project Management Preparation for Success * Manage the Workplan * - PowerPoint PPT Presentation

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PM00.3 Project Management Preparation for Success * Manage the Workplan *

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PM00.3 Project Management Preparation for Success * Manage the Workplan * – PowerPoint PPT presentation

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Title: PM00.3 Project Management Preparation for Success * Manage the Workplan *


1
PM00.3 Project Management Preparation for
Success Manage the Workplan


2
Manage the Workplan
  • General process
  • Review the workplan on a regular basis
  • (Optional) Update workplan with actual effort
    hours
  • Determine whether there are any other activities
    that should be completed, but are not
  • Reschedule the current work to see if the project
    will be completed within the original effort,
    cost and duration.
  • Evaluate the critical path of the project

3
Manage the Workplan
  1. Run additional reports, as needed, from the
    project management tool
  2. Review the project budget
  3. Look for other signs that the project may be in
    trouble
  4. On a monthly basis, adjust future work to reflect
    new or additional information

4
Manage the Workplan
  • Trouble signs for duration
  • Activities starting to trend over budget or
    behind schedule early on in the project
  • A small variance starts to get bigger,
    especially early in the project
  • You discover that activities you think have
    already been completed are still being worked on
  • Work is done that is outside the approved Project
    Definition or business requirements

5
Manage the Workplan
  • Trouble signs for duration
  • You need to rely on unscheduled overtime to hit
    the deadlines, especially early in the project
  • Team morale starts to decline
  • Quality control, testing and project management
    time starts to be cut back

6
Manage the Workplan
  • Get the project back on schedule
  • Overtime work
  • Swap resources
  • Reallocate resources onto the critical path
  • Double check all dependencies
  • Double check all time-constrained activities
  • Improve processes

7
Manage the Workplan
  • Get the project back on schedule
  • "Crash" the schedule
  • Fast Track
  • Regain commitments
  • Improve morale
  • Scope back work

8
Manage the Workplan
  • Trouble signs for budget
  • On schedule but overbudget because activities are
    taking more effort than estimated
  • On budget, but behind schedule because activities
    are taking more effort than estimated
  • Mandatory activities or project expenses were
    missed from the original estimates (not change in
    scope)
  • Work is done that is outside the approved Project
    Definition or business requirements
  • On budget by purposely deferring expenses until
    next period

9
Manage the Workplan
  • Caution signs for budget
  • Overbudget but some fixed expenses have come in
    earlier than expected
  • Overbudget but are also ahead of schedule

10
Manage the Workplan
  • Get the project back on budget
  • Unpaid overtime work
  • Swap human resources
  • Eliminate or replace non-labor costs
  • Improve processes

11
Manage the Workplan
  • Get the project back on budget
  • Regain commitments
  • Use budget contingency
  • Scope back work

12
Manage the Workplan
  • Trouble signs for effort hours
  • Typically dont manage by effort hours
  • Usually shows up as work taking longer than
    scheduled or costing more than budgeted
  • Resolve with same techniques as budget / schedule
    problems

13
Manage the Workplan
  • Tolerances
  • Complete project /-
  • Can replace a lack of estimating contingency

14
Manage the Workplan
  • Workplan Techniques
  • Manage by percent complete?
  • Manage by due date

15
Manage the Workplan
  • Earned Value calculations
  • Earned value (EV)
  • The budgeted cost of the completed work
  • Actual Cost (AC)
  • The actual cost of the completed work
  • Planned Value (PV)
  • The budgeted cost of the work that should be
    complete

16
Manage the Workplan
  • Earned Value
  • EV / AC tells you how you are trending on your
    budget
  • lt 1 trending over budget
  • gt 1 trending under budget
  • EV / PV tells you how you are trending against
    your schedule.
  • lt 1 trending behind schedule
  • gt 1 trending ahead of schedule

17
Manage the Workplan
  • Critical Chain Overview
  • Build the plan
  • Accelerate the plan
  • Manage project buffer

18
Case Study 6 Manage the Work
  • Read case study for scheduling and budget
    problems.
  • Document the problems that the project manager is
    facing.
  • Discuss options the project manager should
    consider. What are the benefits and risks of your
    action plan?

19
Manage the Project
  • Manage workplan
  • Manage issues
  • Manage scope
  • Manage communication
  • Manage risk
  • Manage documentation
  • Manage quality
  • Manage metrics

20
Learning Objectives
  • By the end of class, each participant should be
    able to
  • Understand the value of project management
    processes
  • Review the various aspects of defining a project
  • Build and maintain an appropriate project
    workplan
  • Identify and manage issues, scope and
    communication
  • Identify and manage project risks
  • Determine methods to manage project documentation
  • Identify and manage to the appropriate level of
    quality
  • Identify metrics to improve processes and declare
    success

21
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