Indicator 14 PostSchool Outcomes Data Collection Reporting Requirements for Arizona Public Education

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Indicator 14Post-School Outcomes Data
CollectionReporting Requirements for Arizona
Public Education Agencies

• Arizona Department of Education
• Exceptional Student Services

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Purpose of this session

• Understand data reporting requirements for Public
  Education Agencies (PEAs) for Post-School
  Outcomes
• Identify resources available to PEAs to assist in
  meeting the requirements
• Focus on ways to increase the response rate
  related to the Post-School Outcomes survey
• Prepare participants to use the online
  applications through instruction and
  demonstration
• Student Exit Form (SEF)
• Post-School Outcomes Survey (PSO Survey)

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Arizonas State Performance Plan (SPP)2005-2010

• Indicator 14 required by OSEP
• Arizona must facilitate the reporting from a
  students PEA
• the percent of youth formerly with IEPs, who are
  no longer in secondary school and who have been
  competitively employed, enrolled in some type of
  postsecondary school, or both, within 1 year of
  leaving high school. (20 U.S.C. 1416(a)(3)(B))
• The SPP is available at
• www.ade.az.gov/ess/programsupport/downloads/AZ2004
  APR.pdf

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Definition for Competitive Employment

• (employment in) the competitive labor market that
  is performed on a full-time or part-time basis in
  an integrated setting and for which an
  individual is compensated at or above the minimum
  wage, but not less than the customary wage and
  level of benefits paid by the employer for the
  same or similar work performed by individuals who
  are not disabled.
• (Authority Sections 7(11) and 12(c) of the
  Rehabilitation Act of 1973 as revised 29 U.S.C.
  705(11) and 709(c)

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Definition for Postsecondary Education

• The provision of further education in such
  entities as a university, college,
  vocational/trade school, apprenticeship program
  or a military school.

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The Overall Picture
Arizonas State Performance Plan (SPP)
W H Y
20 Indicators from OSEP
Indicator 14 - Post School Outcomes
SEF information collected
H O W
PSO survey completed and entered (online)
Analysis of data submitted
W H A T
Public reporting of data results, per PEA
Promotion of improved outcomes for students with
a disability
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Why collect Post-School Outcomes data?

• IDEA 2004 requires that all states, as part of a
  State Performance Plan (SPP) and subsequent
  Annual Performance Reports (APR), collect,
  analyze and report post-school outcomes data to
  the U.S. Department of Education/Office of
  Special Education Programs (USDOE/OSEP) and to
  the public.
• States post-school outcome data for youth with
  disabilities must now be reported annually .
• To improve outcomes for individuals with
  disabilities.

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Methodology

• Arizona is using a combination of data collection
  methods
• Sampling
• Census-based

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Students targeted for data collection

• Students that have Exited during a specific
  school year
• Graduated
• Aged-out
• Dropped out Grades 9-12

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Student Exit Form (SEF)

• Demographic information/Transition services
  survey
• Collected during Year 1 of the 6-year monitoring
  cycle, also referred to as the Exit Year
• Can be entered online optional, but recommended
• The ADE/ ESS department will identify these
  cohort PEAs
• Cohort PEA list is posted on the ADE website at
  http//www.ade.az.gov/ess/SpecialProjects/transiti
  on/resources.asp

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Post School Outcomes Survey (PSO)

• Survey conducted via interview
• Contact all exited students during the year
  following their exit from school
• April 1st Sept. 30th of the following year
• Must submit collected data online by Oct. 1st

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Implementing PSO Data Collection

• Each PEA develops a system to conduct the
  interview and enter the data online.
• The Student Exit Form/Post School Outcomes data
  collection application is accessed through the
  ADE Common Logon www.ade.az.gov/commonlogon
• NOTE You must first add the Student Exit
  Form/Post School Outcomes application link to an
  existing Common Logon. Locate this exact title in
  your Common Logon menu. If it is not there
  contact the ADE Support Center at
• 1-866-577-9636 / 602-542-7378 or at
  ADESupport_at_ade.az.gov.

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Ideas to Increase Response Rate

• For smaller districts
• Host an alumni activity invite students back to
  school
• For most districts
• Collaborate with the Career and Technical
  Education programs who have completer
  responsibilities for the Carl Perkins Act.
• Include in your SEF contact information the phone
  number(s) of the students school friend(s).

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Ideas to Increase Response Rate (cont)

• Begin early (Freshman IEP)
• Make direct contact (i.e., phone calls) vs.
  mailing a survey
• Ensure confidentiality
• If written correspondence is required, avoid
  sending surveys during traditionally busy periods
  (e.g., holidays)
• Try to personalize communication, regardless of
  contact method
• Express commitment to use the information to
  improve outcomes for students that follow them

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Entering Data Online Student Exit Form and Post
School Outcomes Survey
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Home Page
You must go to the common logon site to enter data
Note You must request privileges from your
superintendent or business manager who must then
contact ADE in writing to allow you to use the
common logon site.
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Entering SEF Data
Enter Username and Password
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Entering SEF Data
Click on
Note If you do not see, Student Exit Form/Post
School Outcomes listed, you must request
privileges from your superintendent or business
manager who must contact ADE in writing to allow
you to add the application
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Entering SEF Data
Enter your districts CTDS number
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Entering SEF Data
1. Click on Data Entry
2. Make sure you have the correct exit year for
your data
3. Click on Add Student
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Entering SEF Data
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SEF Demographic data
Enter your data using the drop-down menus or type
in text
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SEF Demographic data
Dont forget to
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Entering SEF Data
1. Click on Transition Services and enter info
2. Click on Contacts and enter info
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SEF Important Reminder and Additional Option
When in doubt save
For unique situations, comments, questions or
concerns please provide us with your information
using the Feedback button located at the bottom
of each screen.
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The Post-School Outcomes SurveyPSO Survey
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Entering PSO Data
Click on the SAIS ID number for the student
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Entering PSO Data
Beginning the following April, return to the
students record and click on PSO Survey
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Entering PSO Data
Once youve chosen the appropriate option, click
continue to go to the next question
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Entering PSO Data
Choose the appropriate option, click continue
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Entering PSO Data
Then continue
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PSO Survey Employment Questions
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PSO Employment Question
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PSO Post-Secondary Question
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PSO Post-Secondary Final Question
Then continue
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PSO Post-Secondary Outcomes Survey
Dont forget to
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PSO Post-Secondary Outcomes Survey
Submit will bring you back to this screen and
you can add student or click on another
students SAIS ID
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PSO Important Reminder and Additional Option
When in doubt save and when completed submit
For unique situations, comments, questions or
concerns please provide us with information using
the Feedback button
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PSO Survey

• Watch the following online demonstration

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Available Documents Online

• The Student Exit Form (SEF)
• SEF Guidance document
• The Post-School Outcomes Survey (PSO)
• A scripted interview is embedded in the PSO
  Survey to assist the interviewer
• PSO Guidance Document
• Frequently Asked Questions (FAQs)
• Can all be found at
• http//www.ade.az.gov/ess/SpecialProjects/transiti
  on/resources.asp

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Resources

• The ESS Secondary Transition Resources page
• http//www.ade.az.gov/ess/SpecialProjects/transiti
  on/resources.asp
• The National Post School
• Outcomes Center
• www.psocenter.org/index.html

• Maria Dragoumanos
• Transition Specialist
• Arizona Department of Education
• maria.dragoumanos_at_azed.gov
• 602-364-1967
• William McQueary
• Transition Specialist
• Arizona Department of Education
• william.mcqueary_at_azed.gov
• 602-364-0642

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FAQ 1

• Question If a student with an IEP drops out
  during the year we are assigned to gather data,
  must the student be included in the post school
  outcome data collection?
• Yes, states are to address all youth who
  have left school, including those who graduated,
  dropped out or aged out.
• Dropouts, no matter when they leave
  (9th-12th grades), should be included. However
  when the individual is contacted the year after
  leaving school and he/she is back in school the
  exiter should not be included. Celebrate their
  return to school!

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FAQ 2

• Question Why can we collect this information
  without acquiring parental consent or obtaining
  permission from the former students with
  disabilities?
• The Individuals with Disabilities Education Act
  (IDEA) of 2004 requires this data collection.
  The Family Educational Rights and Privacy Act
  (FERPA) protects the privacy of student records.
  
• Because this study is required by law, the
  students former school can use information from
  school records without the permission of the
  former student if eighteen or older, or parental
  permission if the former student is younger than
  eighteen. All responses must be kept
  confidential, and are not to be disclosed as
  individual student data.

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FAQ 3

• Question Who can conduct the survey interviews?
• The person or persons selected to
  conduct the telephone or face-to-face interview
  is a local decision.
• However, if the former student is contacted by
  someone he/she is familiar with, it can increase
  the likelihood of a response from the former
  student. A teacher of the former student,
  because a relationship once existed, may have a
  better chance of connecting with the former
  student.
• Regardless of who is selected to conduct the
  interviews, it is imperative that the
  interviewers are knowledgeable regarding
  confidentiality requirements, have good
  communication skills, are flexible, are available
  to call during the day or in the evening and are
  familiar with the interview protocol. Formal
  training on the use of the interview protocol is
  strongly suggested.

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FAQ 4

• Question How long should it take to conduct the
  survey interview?
• Although it will vary from one
  individual to another, the survey interview
  should not take more than 15-20 minutes. The
  length of time may be dependent on the amount of
  clarification needed by the former student or
  other respondent relative to particular survey
  questions.

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FAQ 5

• Question How is the Post-School Outcomes (PSO)
  Data Collection application accessed?
• The Student Exit Form and the
  Post-School Outcomes (PSO) Data Collection
  application is accessed through the ADE Common
  Logon (https//www.ade.az.gov/commonlogon). If
  you do not already have a user account or do not
  have the Student Exit Form/Post School Outcomes
  application link added to an existing Common
  Logon account, call the ADE Support Center.
• The Support Center can be contacted at
  1-866-577-9636 or 602-542-7378. Their e-mail
  address is ADESupport_at_azed.gov. For further
  detailed information please refer to the HOW TO
  SUBMIT THE DATA section of the SEF/PSO Guidance
  Document.

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FAQ 6

• Question By what date must the data from the PSO
  Surveys be entered into the ADE/ESS on-line,
  web-based Post-school Outcomes Data Collection
  application and who then has access to that data?
• The post-school outcome data for
  your designated cohort year of exiters must be
  submitted by October 1st (or the next business
  day after if the 1st is on a weekend) after which
  time the application will be closed. PEAs will
  still have access to all their reports but not to
  Data Entry for this cohort year of exiters after
  October.
• The reports (not individual student data) are
  provided to OSEP and will be posted for the
  public on the ADE website.

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FAQ 7

• Question If someone other than the former
  student answers the telephone, should you proceed
  to conduct the interview with him/her?
• If the person is someone on the
  former students contact list you can go ahead
  and conduct the interview. If the person is not
  listed as a contact for the former student, then
  do not proceed with the interview with that
  person.

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FAQ 8

• Question What if an exiter refuses to
  participate in the survey?
• If the former student is unwilling to
  participate in the interview and asks you not to
  attempt to contact others regarding him/her move
  on to the next exiter.

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FAQ 9

• Question What if we cant locate or contact all
  exiters?
• You probably will not be able to
  locate or contact all exiters. That is common.
• The Post-school Outcomes Survey Guidance
  Document specifies the number of attempts you
  should make to contact the former students. If
  the former student is unavailable to participate
  in the interview, information can be obtained
  from someone on the former students list of
  contacts (i.e., parent, guardian, or other
  person). This person should be knowledgeable
  about the former students current participation
  in post-secondary education/training and
  employment activities.
• Please provide information related to your
  unsuccessful efforts through the Feedback
  button at the bottom of the application screens.
• This becomes a response rate issue which was
  covered earlier.