An Application using Cost and Performance Data Priority Setting and Performance-Based Budgeting

1
An Application using Cost and Performance
DataPriority Setting and Performance-Based
Budgeting
2
Priority Setting and Performance-Based Budgeting

• What is a performance budget?
• Presentation clearly explaining relationship of
  performance goals and the cost of achieving those
  goals
• Links strategic goals with related long-term and
  annual performance goals and with the costs of
  those activities
• Develops a baseline for the resources needed to
  accomplish the performance goals
• Can be much shorter than traditional budget with
  the main purpose to show an analysis of linking
  future performance and expected costs

3
Priority Setting and Performance-Based Budgeting

• Why take this on as an initiative
• An opportunity to use real data to support
  decisions
• Allows the organization to focus on what needs to
  be accomplished
• Also focuses on lining up budget execution (not
  just formulation) to the performance plan
• Demonstrate success to the public
• Create a sense of measurable accomplishment
  within field stations, Regions, and Programs
• Track your organizations accomplishments and
  costs over time
• Comply with DOI, OMB, and Congressional
  regulations

4
Background April Directorate Meeting

• Aligning Priorities to Ops Plan

Sample Data
5
Background (cont.)

• FY09 Planning Target

Sample Data
6
CPMS Insight
CSF
FY06Act
FY07Targ
FY08RM
Program Workload Measure
Program Measures(RAPP, FIS, etc.)
FWS OpsGoal
DOIEOG/Outcomes
FWS OpsGoal
DOIEOG/Outcomes
Program/Subactivity
ABC WorkActivity
Regionand Org
Employee
BOC
2005 --- 2006 Historical Spending Patterns
2007 --- 2008
7
Priority Setting

• What do you need to know
• What work is currently being performed
• Who is doing the work/where is the work
• How much does it cost
• What are the relevant partner priorities
• What are the Services priorities

8
Using Priorities to make Decisions

• Techniques to start making decisions
• Start small, find out what works best for your
  organization
• Develop a standard report that will be pushed to
  all involved managers
• Determine which resources (people, equipment,
  grants, etc.) need to be reallocated to
  accomplish the priority goal
• Expand the experiment into a multiple-field
  station environment
• Test the techniques when developing a
  performance-budget for a Focal Area Project
• How to measure performance/success
• Use standardized report to show Focal Area
  accomplishments versus Regional averages
• Track progress of Focal Area over time and report
  this to managers

9
Using Cognos applications to help

• Techniques/Examples to help with Priority Setting
  and Performance-Based Budgeting
• View detailed cost information about a field
  station, or groups of field stations (Focal Area)
• Cost and Performance package for tracking
  information over time
• Create a standardized report that Field Offices
  can hang in public view to demonstrate their
  commitment to delivering results

10
Gulf of Maine Coastal Program
11

• Identify and assess

Restore
Protect
Habitat