Top 9 Reasons Why Companies Invest in an Attendance Management System

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Top 9 Reasons Why Companies Invest in an
Attendance Management System
Managing employee's attendance has been a tough
challenge due to the hybrid work arrangements
amidst the post-COVID situation. In such
situations, manual attendance tracking will only
put a strain on HR's productivity as well as
employee's morale. As a result, many
organizations have started to replace paper-based
or Excel timesheets with automated attendance
management systems. A reliable and holistic
attendance management software helps companies
maintain accurate attendance records, save time,
and minimize heavy workload. What Is Attendance
Management Software? Attendance management
software allows automated tracking of employee
working hours, login time, departures, breaks,
and time off, helping HR professionals to
monitor and update employee's attendance records
in a streamlined manner. Attendance management
systems are integrated with biometric devices to
manage the real time clock in effectively and out
records of the employees through fingerprint
scanning or facial recognition.
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• Why do Companies choose to Invest in Attendance
  Management Software?
• Due to its versatile features and functionality,
  investing in attendance management software has
  become a necessity for businesses of all types
  and sizes. Read on to find out how attendance
  management systems can help bring out the best
  in your business.
• Improves visibility across hybrid work
  arrangements
• As we continue to deal with the workplace changes
  caused by the pandemic, many HR managers are
  struggling to adapt to remote/hybrid work
  schedules. In such situations, attendance
  tracking can be challenging. You cant monitor
  remote workers constantly when theyre on the
  job, at home, or traveling for work unless you
  have a supernatural vision.
• Fortunately, an attendance management system
  comes with GPS functionality that helps you
  acquire accurate updates regarding employees
  whereabouts during their work shift. You can also
  see where the employees are logging in from.
  These records can help you make sure theyre at a
  place where they really need to be.
• Simplifies workflow management
• Traditional spreadsheets and manual tracking have
  now been replaced by automated attendance
  management systems which offer graphical views of
  attendance records. HR managers can easily
  monitor and analyze every employees attendance
  performance, helping them prepare detailed and
  accurate attendance reports.

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• Aside from this, employees can request time-off
  or leave directly from the
• software and the only thing thats left to do is
  to approve it.
• Helps in advanced scheduling
• A last-minute change to work schedules can cause
  conflicts with the daily workflow if the
  employee is not immediately informed about it.
  Instead of relying on E-mails, calls or texts,
  the attendance management system can help in
  ensuring that employees will receive immediate
  updates on the changes in their work schedule.
  This eliminates the chances of missing texts or
  work interruptions that may result in massive
  chaos at the end.
• One of the best things about an attendance system
  is that HR can monitor, update, and organise
  different work schedules for every employee in
  real-time. This way, HR teams can monitor
  shortfalls and plan for relief staff especially
  for a limited workforce with changing shifts.
• Boosts productivity and instills discipline
• To improve professionalism and working commitment
  within the company, its important to establish
  work ethics such as ensuring that employees will
  abide by work schedule guidelines.
• With automated and accurate attendance tracking,
  HR can easily identify which employees have poor
  attendance and take action to address this
  concern. The management can open an honest
  discussion with the employees to figure out the
  factors that affect their attendance and make a
  wise decision.

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• By constantly analyzing every employees
  attendance, HR can effectively
• ensure discipline and punctuality across all
  departments, leading to employee productivity
  and timely completion of tasks.
• Keep track of employee performance
• Daily attendance is a critical factor for
  assessing employee performance. Their
  performances reflect the current level of
  engagement towards their work. If you notice a
  decline in their productivity, you can attribute
  it to their overall attendance and use It to
  hold them accountable for their work.
• Employees clock-in and clock-out times, as well
  as how often they are present in their
  workplace, can be tracked by attendance software.
  As a result, HR managers wont have to sift
  through records or excel sheets to keep track of
  every employees attendance.
• Prevent false attendance
• Traditional attendance tracking methods can be
  easily manipulated. An employee could take an
  unscheduled day off by asking one of their
  co-workers to punch in for them, or by providing
  someone with their login credentials to record
  the information.
• With the biometric system embedded in attendance
  management software, employees will not be able
  to make a fake attendance as it is impossible to
  fake someones fingerprint or retinal pattern.
  This process helps ensure that no employee can
  take advantage of corporate policies.

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• Deliver efficient payroll processing
• Accurate attendance records are required to
  calculate the exact amount you must pay to your
  employees. This comprises the employees
  overtime, leaves, paid time off, vacations,
  half-days, etc.
• Attendance management software helps in payroll
  generation by making all employee records
  visible and easy to access, ensuring proper
  payroll processes.
• Evaluate patterns of absenteeism
• An increase in absences or tardiness in a certain
  department could cause a bigger problem. When
  employees show patterns of absence, companies can
  get both direct and indirect costs.
• With the centralized data visibility and
  availability provided by an automated attendance
  system, HR can easily evaluate the patterns of
  absence. If an employee wasnt able to comply
  with the companys policies regarding attendance
  performance, you might relieve them of their
  responsibilities to prevent further damage.
• Ensure policy compliance and reporting
• By implementing an automated attendance system,
  HR can easily ensure compliance with policies
  and regulations. According to employment
  guidelines, every employee is entitled to
  vacation, time off and overtime pay. It is the
  responsibility of employers to ensure that their
  employees are given sufficient breaks to reduce
  stress and avoid burnout.

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• Failure to ensure and maintain compliance will
  only cause wage theft
• allegations. To prevent regulatory compliance
  issues, organizations must streamline time
  tracking through automation. Attendance
  management software allows employers to
  implement changes in policies easily/regulations.
  
• Streamline Employee Attendance with QuickHRs
  Attendance Management System
• With an all-around attendance management software
  like QuickHR , there's no need to spend long
  hours making manual timesheets and analyzing
  attendance records -- helping HR teams improve
  their workflow efficiency and employees
  productivity.
• QuickHRs multi-functional attendance management
  system offers the following beneficial
• features
• Allows instant adjustment of employees schedules
  with working hours
• Calculates overtime pay, hourly pay, off day,
  rest day, and public holiday rates
• Monetary incentives will be reviewed before
  translation to payroll
• It comes with Google geolocation technology for
  accurate and real-time attendance tracking
• Allows employees to clock in and out from their
  mobile devices by manually, facial recognition,
  or fingerprint scanning
• QuickHRs mobile app provides an adaptable
  solution for HR teams to gain instant access to
  work schedules and real-time attendance records
  and for employees to clock in and out, at any
  work location. It also promotes better security
  as it requires facial recognition or fingerprint
  scanning, instead of entering passwords or pins.

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For instance, if the employee is a construction
worker, he can clock in and out using the mobile
app only if hes at the actual location (or a few
metres away from the site) hes assigned to.
This way, HR can easily monitor the employees'
location from where theyre clocking in and check
if theyre at the actual site and on time
theyre assigned to. With QuickHR, HR managers
can also customize rosters for employees and
keep track of timesheets all in one place! Our
system's timesheets auto-sync with the entire HR
modules that inform staffing needs, wage
calculations, and invoice generation. If you want
to replace your manual timesheets with automated
attendance tracking, try our versatile
attendance management system! Discover how
QuickHR can help you establish a faster and
smarter HR workflow -- Book a free demo today
Get in touch with us at quickhr.co to find out
more about our state-of-the-art HRMS solution!
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