Top 9 Reasons Why Companies Invest in an Attendance Management System - PowerPoint PPT Presentation

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Top 9 Reasons Why Companies Invest in an Attendance Management System


Managing employee's attendance has been a tough challenge due to the hybrid work arrangements amidst the post-COVID situation. In such situations, manual attendance tracking will only put a strain on HR's productivity as well as employee's morale. – PowerPoint PPT presentation

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Title: Top 9 Reasons Why Companies Invest in an Attendance Management System

Top 9 Reasons Why Companies Invest in an
Attendance Management System
Managing employee's attendance has been a tough
challenge due to the hybrid work arrangements
amidst the post-COVID situation. In such
situations, manual attendance tracking will only
put a strain on HR's productivity as well as
employee's morale. As a result, many
organizations have started to replace paper-based
or Excel timesheets with automated attendance
management systems. A reliable and holistic
attendance management software helps companies
maintain accurate attendance records, save time,
and minimize heavy workload. What Is Attendance
Management Software? Attendance management
software allows automated tracking of employee
working hours, login time, departures, breaks,
and time off, helping HR professionals to
monitor and update employee's attendance records
in a streamlined manner. Attendance management
systems are integrated with biometric devices to
manage the real time clock in effectively and out
records of the employees through fingerprint
scanning or facial recognition.
  • Why do Companies choose to Invest in Attendance
    Management Software?
  • Due to its versatile features and functionality,
    investing in attendance management software has
    become a necessity for businesses of all types
    and sizes. Read on to find out how attendance
    management systems can help bring out the best
    in your business.
  • Improves visibility across hybrid work
  • As we continue to deal with the workplace changes
    caused by the pandemic, many HR managers are
    struggling to adapt to remote/hybrid work
    schedules. In such situations, attendance
    tracking can be challenging. You cant monitor
    remote workers constantly when theyre on the
    job, at home, or traveling for work unless you
    have a supernatural vision.
  • Fortunately, an attendance management system
    comes with GPS functionality that helps you
    acquire accurate updates regarding employees
    whereabouts during their work shift. You can also
    see where the employees are logging in from.
    These records can help you make sure theyre at a
    place where they really need to be.
  • Simplifies workflow management
  • Traditional spreadsheets and manual tracking have
    now been replaced by automated attendance
    management systems which offer graphical views of
    attendance records. HR managers can easily
    monitor and analyze every employees attendance
    performance, helping them prepare detailed and
    accurate attendance reports.

  • Aside from this, employees can request time-off
    or leave directly from the
  • software and the only thing thats left to do is
    to approve it.
  • Helps in advanced scheduling
  • A last-minute change to work schedules can cause
    conflicts with the daily workflow if the
    employee is not immediately informed about it.
    Instead of relying on E-mails, calls or texts,
    the attendance management system can help in
    ensuring that employees will receive immediate
    updates on the changes in their work schedule.
    This eliminates the chances of missing texts or
    work interruptions that may result in massive
    chaos at the end.
  • One of the best things about an attendance system
    is that HR can monitor, update, and organise
    different work schedules for every employee in
    real-time. This way, HR teams can monitor
    shortfalls and plan for relief staff especially
    for a limited workforce with changing shifts.
  • Boosts productivity and instills discipline
  • To improve professionalism and working commitment
    within the company, its important to establish
    work ethics such as ensuring that employees will
    abide by work schedule guidelines.
  • With automated and accurate attendance tracking,
    HR can easily identify which employees have poor
    attendance and take action to address this
    concern. The management can open an honest
    discussion with the employees to figure out the
    factors that affect their attendance and make a
    wise decision.

  • By constantly analyzing every employees
    attendance, HR can effectively
  • ensure discipline and punctuality across all
    departments, leading to employee productivity
    and timely completion of tasks.
  • Keep track of employee performance
  • Daily attendance is a critical factor for
    assessing employee performance. Their
    performances reflect the current level of
    engagement towards their work. If you notice a
    decline in their productivity, you can attribute
    it to their overall attendance and use It to
    hold them accountable for their work.
  • Employees clock-in and clock-out times, as well
    as how often they are present in their
    workplace, can be tracked by attendance software.
    As a result, HR managers wont have to sift
    through records or excel sheets to keep track of
    every employees attendance.
  • Prevent false attendance
  • Traditional attendance tracking methods can be
    easily manipulated. An employee could take an
    unscheduled day off by asking one of their
    co-workers to punch in for them, or by providing
    someone with their login credentials to record
    the information.
  • With the biometric system embedded in attendance
    management software, employees will not be able
    to make a fake attendance as it is impossible to
    fake someones fingerprint or retinal pattern.
    This process helps ensure that no employee can
    take advantage of corporate policies.

  • Deliver efficient payroll processing
  • Accurate attendance records are required to
    calculate the exact amount you must pay to your
    employees. This comprises the employees
    overtime, leaves, paid time off, vacations,
    half-days, etc.
  • Attendance management software helps in payroll
    generation by making all employee records
    visible and easy to access, ensuring proper
    payroll processes.
  • Evaluate patterns of absenteeism
  • An increase in absences or tardiness in a certain
    department could cause a bigger problem. When
    employees show patterns of absence, companies can
    get both direct and indirect costs.
  • With the centralized data visibility and
    availability provided by an automated attendance
    system, HR can easily evaluate the patterns of
    absence. If an employee wasnt able to comply
    with the companys policies regarding attendance
    performance, you might relieve them of their
    responsibilities to prevent further damage.
  • Ensure policy compliance and reporting
  • By implementing an automated attendance system,
    HR can easily ensure compliance with policies
    and regulations. According to employment
    guidelines, every employee is entitled to
    vacation, time off and overtime pay. It is the
    responsibility of employers to ensure that their
    employees are given sufficient breaks to reduce
    stress and avoid burnout.

  • Failure to ensure and maintain compliance will
    only cause wage theft
  • allegations. To prevent regulatory compliance
    issues, organizations must streamline time
    tracking through automation. Attendance
    management software allows employers to
    implement changes in policies easily/regulations.
  • Streamline Employee Attendance with QuickHRs
    Attendance Management System
  • With an all-around attendance management software
    like QuickHR , there's no need to spend long
    hours making manual timesheets and analyzing
    attendance records -- helping HR teams improve
    their workflow efficiency and employees
  • QuickHRs multi-functional attendance management
    system offers the following beneficial
  • features
  • Allows instant adjustment of employees schedules
    with working hours
  • Calculates overtime pay, hourly pay, off day,
    rest day, and public holiday rates
  • Monetary incentives will be reviewed before
    translation to payroll
  • It comes with Google geolocation technology for
    accurate and real-time attendance tracking
  • Allows employees to clock in and out from their
    mobile devices by manually, facial recognition,
    or fingerprint scanning
  • QuickHRs mobile app provides an adaptable
    solution for HR teams to gain instant access to
    work schedules and real-time attendance records
    and for employees to clock in and out, at any
    work location. It also promotes better security
    as it requires facial recognition or fingerprint
    scanning, instead of entering passwords or pins.

For instance, if the employee is a construction
worker, he can clock in and out using the mobile
app only if hes at the actual location (or a few
metres away from the site) hes assigned to.
This way, HR can easily monitor the employees'
location from where theyre clocking in and check
if theyre at the actual site and on time
theyre assigned to. With QuickHR, HR managers
can also customize rosters for employees and
keep track of timesheets all in one place! Our
system's timesheets auto-sync with the entire HR
modules that inform staffing needs, wage
calculations, and invoice generation. If you want
to replace your manual timesheets with automated
attendance tracking, try our versatile
attendance management system! Discover how
QuickHR can help you establish a faster and
smarter HR workflow -- Book a free demo today
Get in touch with us at to find out
more about our state-of-the-art HRMS solution!
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