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Business Etiquette for Success

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5. All business cards should be bilingual and presented with foreign language face up. ... 2. China- the greeting is a gentle bow of the head and handshake ... – PowerPoint PPT presentation

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Title: Business Etiquette for Success


1
Business Etiquette for Success
2
AP/IPSOS Manners Poll
  • Are Americans ruder today than 20 or 30 years
    ago?
  • On a frequent basis, do you encounter people
    using their cell phone rudely?
  • Have you used your cell phone in a loud or
    annoying manner in the past few months?
  • 69
  • 55
  • 8

3
Todays Goals
  • Think Before Acting
  • Make Choices That Build Relationships
  • Do It Sincerely

4
Why Business Etiquette for Success
  • Maximize the opportunity for your individual
    success.
  • Maximize the opportunity for organizational
    success.

5
Business Etiquette Quiz
  • Its been a difficult week. Finally, in an
    email you vent to a friend/co-worker about your
    boss. The next day you realize your
    friend/co-worker has sent you and everyone else
    in your office, including your boss, a reply.
  • Have your friend send a message telling people to
    delete his message without reading it.
  • Start work on your resume.
  • Try to delete the message from your bosss
    computer before she sees it.
  • Ask to talk to your boss as soon as she comes
    into the office.

6
Business Etiquette for Success
  • What Does Etiquette
    Mean To You?

7
Emily Post On Etiquette
  • Whenever two people come together and their
    behavior affects one another, you have etiquette.
  • Etiquette is not some rigid code of manners, its
    simply how a persons life touches another.

8
Business Etiquette / Etiquette Today
  • Etiquette is the fuel
  • that powers relationships.

9
Factors that Influence a Relationship
  • Actions
  • Appearance
  • Words
  • When the factors are working, the focus turns
    to content.

10
The Principles of Todays Goals
Etiquette Revisited
  • Consideration Thinking, empathy
  • Respect Choosing to act
  • in a way that builds
  • rather than tears down
  • Honesty
  • Acting sincerely, being truthful
  • Think Before Acting
  • Make Choices That Build Relationships
  • Do It Sincerely

11
The Five-Step Process for Solving Relationship
Problems
  • Start by applying Consideration.
  • Begin developing a Solution/Response.
  • Next, apply Respect.
  • Apply Honesty.
  • Refine your Response.

12
What if…?
  • At a meeting you notice a person sneezes into his
    hands. Five minutes later your boss brings the
    person over to introduce him to you. He extends
    his hand to shake hands.
  • What would you do?

13
What if…? Sneeze
1. Consideration
Who is affected and how are they affected?
Confused, embarrassed Unsure, nervous Surprised,
angry Negatively affected
  • The person
  • You
  • Your boss
  • Your company

14
What if…? Sneeze
2. Solutions
  • Dont shake hands.
  • Shake hands.
  • Excuse yourself.
  • Im so embarrassed. I just sneezed on my hand.
    As soon as I get back from the restroom…
  • Please excuse me for not shaking hands. Ive got
    a bad cold and dont want to spread it.

15
What if…? Sneeze
3. Respect
  • Dont shake hands.
  • Ok for you you temporarily avoid problem. Rude
    to others.
  • Shake hands.
  • Hard on you. Works for the others.
  • Escape.
  • May work for you and the others immediately.
    Problem remains.

16
What if…? Sneeze
4. Honesty
  • Dont shake hands.
  • Causes more trouble than it solves.
  • Shake hands.
  • Hard on you. Easy on the others. Ultimately, it
    works best for you.
  • Escape.
  • Doesnt really resolve the situation.

17
What if…? Sneeze
5. Refine as necessary
  • You decide that after shaking hands, you will
    immediately excuse yourself to go to the restroom
    and wash your hands.

18
Cell Phones and Blackberries
19
What Do You Do?
  • At an important client meeting a cell phone
    begins ringing. After the second ring everyone
    realizes it is your phone. You would
  • Try to pretend it wasnt your phone.
  • Answer it and try to talk softly.
  • Get up, leave the room, and answer it.
  • Shut the phone off without answering the call.

20
Top 7 Manners For Cell Phone/Blackberry Use
  • Master it. Dont be a slave to it.
  • Any time the use will bother others, turn it off.
  • If it must be on and it could bother others, use
    the silent ring mode and move away to talk.
  • Do not make a call at your table in a restaurant.
  • Beware of using a Blackberry in a meeting.
  • Dont send or receive confidential information.
  • Beware of telephone voice, speak softly.

21
Email
22
Email Mismanagement Fiasco
  • We are getting less than 40 hours of work from a
    large number of our KC-based EMPLOYEES. The
    parking lot is sparsely used at 8AM likewise at
    5PM. As managers you either do not know what
    your EMPLOYEES are doing or YOU do not CARE. You
    have created expectations on the work effort
    which allowed this to happen inside Cerner,
    creating a very unhealthy environment. In either
    case, you have a problem and you will fix it or I
    will replace you.
  • You have two weeks. Tick, tock. 
  • The New York Times, April 5, 2001

23
7 Tips for Email Communications
  • Let it simmer.
  • Be careful writing your SUBJECT LINE.
  • Grammar, word choice.
  • Be conscious of your voice-ALL CAPS
  • Avoid clichés and buzz words.
  • Familiarity vs formality.
  • Salutations/Closings.

24
International Business Etiquette
25
Business Cards
  • Your Name and Business Name
  • Your Title ( Travel Advisor, Senior Travel
    Associate)
  • The business address and phone number
  • Your e-mail address
  • Option English on one side
  • Native Language on the other

26
Exchanging Business Cards
  • Card Exchange Protocol
  • 1. Some will exchange at the beginning of a
    meeting others will be after youve been
    introduced
  • 2. Some countries dictate that you present your
    card with both hands
  • 3. Some countries if your card has two languages
    you need to hand it with foreign-language side
    up.
  • 4. Always READ the card before placing it in a
    pocket or purse.

27
Latin America
  • Personal Connections Mean Everything.
  • 1. Youll first need to get a 3rd party
    introduction in order to proceed with business
  • 2. Meetings will last between 2 to 3 hours
  • 3. Getting to know you and being personal is very
    important
  • 4. Be on time- your host will likely be 30
    minutes late
  • 5. Your card should have both languages and be
    presented with Spanish presented face up
  • 6. Latin Americans tend to stand very close-
    Dont pull away

28
Europe and Russia
  • The difference in Northern and Southern Europe is
    Time and Space
  • 1. Scandinavians, Germans, Britons place a high
    value on punctuality while they are looser in
    southern regions.
  • 2. Spain and Portugal a visitor might wait up to
    30 minutes.
  • 3. Southern Europeans stand about 2 feet apart
    while Northerners stand about 4 feet apart
  • 4. English business cards are acceptable except
    in Spain
  • 5. Throughout Europe, formality in address is the
    rule
  • 6. Never call another person by his or her first
    name unless invited to do so

29
The Middle East
  • Two things to keep in mind Personal
    Relationships and Religion
  • 1. Business is conducted according to whom you
    know rather then official channels
  • 2. Religion is a dominant factor the workweek
    runs from Sunday through Thursday and prayers are
    said 5 times daily.
  • 3. Be aware of the separation between sexes in
    some Arab states. It could be a breach of manners
    to ask the health of your counterparts wife or
    daughter.
  • 4. Arrive on time however, it is customary to
    make visitors wait.
  • 5. All business cards should be bilingual and
    presented with foreign language face up.
  • 6. Always call people by their professional title
    followed by last name

30
Asia
  • Asia is the most culturally diverse region on
    earth there is a deep ingrained sense of courtesy
    and respect
  • 1. Be on Time even being a few minutes late is
    considered an insult
  • 2. China- the greeting is a gentle bow of the
    head and handshake
  • Indonesia- the handshake precedes a slight bow or
    nod
  • Japan- Shake hands while bowing
  • 3. Bilingual cards are essential throughout Asia
    and be sure to read the card carefully before
    putting it into your pocket
  • 4. Professional Titles are very important
    throughout Asia

31
The 24/7 Professional
32
You Are the Etiquette Expert
  • On the way to a prospect appointment, a person
    cuts you off. You swear and make a rude gesture
    which the other driver sees. Later as you walk
    in, the prospect comes out to greet you and you
    both realize you recognize each other.
  • You would…

33
24/7 Professional
  • Know actions outside work affect you.
  • Know purely social situations can become business
    situations instantly.
  • Maintain the highest level of professional
    conduct at off-site business venues.
  • Use the principles regardless of what others
    think.
  • Remember our goal is to build relationships not
    tear them down.

34
Thank You From (847) 577-4115
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