HOW TO CONDUCT AN EFFECTIVE SAFETY ASSESSMENT

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HOW TO CONDUCT AN EFFECTIVE SAFETY ASSESSMENT

• OFFICE SPACES

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Why should you be conducting assessments?

• To spot unsafe conditions and equipment
• To focus on unsafe work practices or behavior
  trends before the lead to injuries
• Reveal the need for new safeguards
• To provide a safe working environment for all
  workers

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What should I look for during an office
assessment?

• Emergency Egress
• Work Environment
• Ergonomics
• Emergency Information
• Fire Prevention
• Electrical Systems
• Employee Behavior

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Emergency Egress

• Blocked or locked doorways
• Locking devices that can impede emergency egress
• Properly marked exits
• Properly illuminated exits
• Clear aisles and pathways

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Emergency Exit/Evacuation
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Work Environment

• Clean, sanitary and orderly work spaces
• Tripping hazards such as loose tiles, carpeting,
  flooring paper boxes
• Are drawers kept open when not in use
• Are items stored above shoulder level and
  unsecured

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Work Environment
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Ergonomics

• Are workstations configured to prevent employee
  discomfort and injury
• Are employees aware of ergonomic risk factors
• Have employees received ergonomic training
• Have employees received ergonomic survey

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Emergency Information

• Are emergency phone numbers posted where they can
  be readily found
• Are employees trained in emergency procedures
• Are evacuation procedures and diagrams posted

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Emergency Phone Numbers Assembly Areas/Rally
Points
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Fire Prevention

• Are portable fire extinguishers readily available
  and unobstructed
• Are fire pull stations clearly marked and
  unobstructed
• Are all fire sprinkler heads kept clear and
  unobstructed (at least 18 inches)
• Are space heaters used and authorized

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Emergency Exit Equipment
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Electrical Systems

• Are extension cords/power strips kept uncoupled
  (piggy-backed)
• Are all extension cords/power strips provided by
  the agency
• Are electrical outlets clear of combustible
  materials
• Do electrical cords create trip hazards
• Are extension cords used as permanent wiring

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Employee Behavior

• Are employees observing established safety rules
• Do employees minimize hazards by applying
  Operational Risk Management principles
• Are employee allowed to report unsafe conditions
  or acts without restraint

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Behavior based changes need you
Stop Unsafe Acts and apply Corrective Action
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SUMMARY

• Promoting Safety
• Monthly Assessment Program
• Positive Findings (above beyond minimum
  requirements)
• Assessments emergency info, egress,
  environment, ergonomics, fire prevention,
  electrical, unsafe behavior