Employee Self-Service (ESS)

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Employee Self-Service (ESS)

• In ESS you will be able to
• View and print earning statements for the current
  calendar year (December statement is available
  through April of following year for tax
  purposes).
• View and update your permanent residence and
  mailing addresses.
• View and update your emergency contact
  information.
• View and update your e-mail address used for
  E-Recruiting.
• Access E-Recruiting to conduct job searches and
  apply for jobs. 

You may access ESS from any computer, via this
web address https//WAHRMS.WA.GOV
How to Log onEnter your User ID (personnel
number) and Password (provided by your Agency) in
the HRMS Portal. Note All User IDs must be 8
digits. Add zeros as necessary in front of the
personnel number to have 8 digits in total (for
example 00123456).
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Employee Self-Service (ESS)
What if I forget my password or get locked out?
After five failed attempts, you will be locked
out of the system.
ESS will now send you a new password
automatically
If locked out, click on the Get Support option to
request a new password.
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Employee Self-Service (ESS)
What if I forget my password or get locked out?
NOTE ESS will validate your Logon ID and e-mail
address to what is saved on your ESS record.
Once validated, a new password will automatically
be sent to you via e-mail. This process should
take less than five minutes.
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You will receive a confirmation window that a new
password was sent via e-mail. Click the Continue
button. You will be returned to the HRMS Portal
7.0 Logon screen.
Complete the Logon ID (your eight-digit personnel
number) and E-mail fields and click the Submit
button.
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Employee Self-Service (ESS)
What if I forget my password or get locked out?
Open the e-mail to access your new password.
1
Return to the HRMS Portal 7.0 Logon screen to
enter your User Id (personnel number) and
Password.
2
NOTE It is recommended that you copy and paste
the password from the system-generated message to
avoid possible typing errors. Make sure you
capture ONLY the password characters with no
extra spaces or you will receive an error message.
3
Click the Log on button.
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Employee Self-Service (ESS)
What if I forget my password or get locked out?
NOTE The password you received via e-mail is
only temporary. Select a new password and enter
as your new permanent password.
1
By using the copy and paste feature again,
re-enter your temporary password into the Old
Password field.
2
Create your new permanent password and enter into
the New Password field. Re-enter the same
password into the Confirm Password field.
3
Click the Change button. Now you are logged into
ESS.
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Employee Self-Service (ESS)
After logging onto the HRMS portal, you have
access to ESS and E-Recruiting.
Select the My Career tab to access E-Recruiting
to conduct job searches and apply for jobs. 
Select the Employee Self Service tab to view and
print earning statements, update your permanent
residence and mailing addresses, update your
emergency contact information and update your
e-mail address used for E-Recruiting.
One stop for managing your personnel business!
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Employee Self-Service (ESS)Display and Change
E-mail Address
ESS allows you to display and change your e-mail
Address.
Select one of the options at the bottom of the
screen Display, Change, Save or Reset
Changes. Note This e-mail address is used by
E-Recruiting to notify you of job opportunities.
Also, when you request a new password, this is
where you will receive the notification.
You may have only one e-mail address
NOTE Update this to your personal e-mail address
upon leaving the State of Washington if you wish
to continue receiving notifications.
Be sure to click Save, after you make your change.
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Employee Self-Service (ESS) Display and Print
Earnings Statement
ESS allows you to view and print your current or
past earnings statements online.
Select the statement to view, then click Display
Earnings Statement.NOTE The extended version
of the earnings statement is for statements that
run beyond two pages in length.
Select one statement at a time
Display Earnings Statement
Display Extended Earnings Statement
Once displayed, to print your Earnings Statement,
click the printer icon in the Adobe window and
make the appropriate selections.
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Employee Self-Service (ESS)Address Standards

• The address information you enter will update
  HR/Payroll, Health Care Authority (HCA) and
  Department of Retirement Systems (DRS) records,
  so it is important that you follow US Postal
  Service address standards.
• Use All Caps
• Do not use any punctuation
• Use common abbreviations, including
• LN Lane ST Street AVE Avenue BLVD
  Boulevard WAY Way S South SW
  Southwest STE Suite APT Apartment
• Note You may also continue to notify your HR
  office of your address change and they will
  update your records.

If you purchase BONDS, you must contact your
HR office to update the bond address
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Employee Self-Service (ESS)Display and Change
Residence Mailing Addresses
ESS requires you to have a permanent residence
address. This is also where you maintain your
telephone number(s). This information is
automatically updated in HRMS, HCA and DRS
records.
Select Permanent Residence from the drop down
menu. Then select one of the options at the
bottom of the screen Change or Display.
Never delete unless instructed by the DOP help
desk
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Employee Self-Service (ESS)Change Permanent
Address
NOTE It is important that you use your home
address as your permanent address. The insurance
system determines employee eligibility for
certain health care benefits based on the
permanent address and the county field. This
address is used for any HCA mailings and is also
the address sent to the various health and
insurance plan vendors.
NOTE Changes made by the 15th of the month will
be reflected on your earnings statement for the
25th. Changes made by the end of the month will
be reflected on your earnings statement for the
10th. Changes will be effective the next
calendar day for all other purposes.
NOTE Do not enter ( ) around the area code of
phone numbers.
Only use 5-digit Zip Code.
Once you select Permanent Residence, enter your
updated information in the Address and
Communication fields. Be sure to click Save.
The first phone number entered is the Primary
Contact number used by a Recruiter to contact you
regarding a position.
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Employee Self-Service (ESS)Create Mailing Address
You only need to provide a mailing address if you
receive mail somewhere other than at your
permanent address. Mailing Address is the
address where you want your earnings statement,
retirement and deferred compensation account
information to be sent.
A mailing address is not required
To create your Mailing Address, select Mailing
Address from the drop down menu. Then click New.
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Employee Self-Service (ESS)Change a Mailing
Address
When updating your mailing address, be sure to
select the record with the 12/31/9999 End Date
(this is your current record). Then click Change.
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Employee Self-Service (ESS)Change a Mailing
Address
Fill in your updated information in the fields
under the Address section. Be sure to click Save.
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Employee Self-Service (ESS)Create, Display and
Change Emergency Contact
ESS allows you to create, change and display your
Emergency Contact.
Select one of the options New, Change, Display
or Delete. If you are adding or changing,
complete the screen below, then click Save. You
may have more than one emergency contact---just
click New to add more contacts.
NOTE You do not have to limit your Emergency
Contact to a family member or relative.
Information entered in the fields highlighted in
these boxes will not display in the HRMS
Personnel/Payroll System. This will be for your
information only.