MANAGER SELF SERVICE (MSS) FOUNDATION LEVEL TRAINING

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MANAGER SELF SERVICE (MSS)FOUNDATION LEVEL
TRAINING
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Roadmap To Success
HR Highway

• Drive Your Own Learning
• Travelers on todays journey will discover New
  Business Processes, how SAP roles are changing
  and arrive at the rest stop where they can make
  decisions about continuing their journey on their
  Road To Success

Budget Boulevard
ESS Expressway
Procurement Place
MSS Mall
Payroll Parkway
e-Learning Academy
Rest Stop
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Introduction to Manager Self Service - MSS

• Web access point that managers will use to obtain
  information about their employees
• Employee information will assist managers in
  performing their management tasks and assist with
  decision making.
• One-stop for Information
• In-box will include notifications and HR
  actions requiring approval
• Time Approval
• The MSS role will be assigned to
• School-based
• Principals and Assistant Principals
• District-based
• Based on the Organizational Chart
• Division heads, Directors, Managers

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(No Transcript)
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Sample of Spreadsheet to Identify Reporting
Relationships
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Role Description

• Monitor and Approve HR Personnel actions based on
  employee work events
• Approve leave request for vacation and personal
  reasons
• Access report queries
• Ability to manipulate the queries to generate
  reports that meet your needs
• Display information about employees
• Team Calendar, General Data, Personal Data,
  Monitoring of Dates, Bargaining Dates,
  Attendance/Absence Data, Objects on Loan
• Personnel Development
• Appraisals, Profile Match-ups, Training
  Activities, Qualifications
• Time Approval
• Performance Management
• Appraisals, Professional Growth Plans (PGP)

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ACCESS TO SAPBRITE WEB SITEwww.browardschools.co
m/erp
Click to Access SAP
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PORTAL SIGN-ON
Select Get Support to Request a new password
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END-USER LOG-IN TO SAP
Tabs Dependent Upon Your Role(s)
HR Action Processor
Will add screen shot later
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MSS - Overview Page
Tabs you view are Dependent on the Roles Assigned
HR Action Processor
Workset
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Team View
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GENERAL INFORMATION
Employee Data Search
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GENERAL INFORMATION 2
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PERSONNEL DEVELOPMENT
General Data
Appraisal
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PERSONNEL DEVELOPMENT
Qualifications
Profile Matchup
Recommend Training
Training Courses from IDP
Booked Training
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MAINTAIN PERFORMANCE DOCUMENTS
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Employee Evaluation
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REPORTS
SAMPLE
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Key Improvements MSS
Current State Future State
Access via intranet or VPN Access via the internet
Not user friendly Easy to read screens, Guided procedures with a road map
Manual Process Out-of-field determined by location Highly Qualified manual process Duty Assignment stored in TERMS Automation of Processes Out-of-field (SY 2008-09) will be auto calculated using TERMS SAP data Highly Qualified Status (SY 2008-09) will be auto calculated using TERMS SAP data Duty Assignment Available in SAP
Locations Create an electronic ZPAF, manager approves, hard copy paper work submitted, HRIS execute payments Expedite Payments Reduce Retro Payments Upon Manager Approval, Supplements, One-time payments, and Additional positions will be executed immediately into the system
Employee submits hardcopy resignation form Location creates stop payment, contacts Payroll, creates ZPAF Manager Approves Staffing Department approves ZPAF once paperwork received HRIS executes ZPAF once paperwork received. Reduce Overpayments Resignations will be executed by the locations
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Key Improvements MSS
Current State Future State
Employee submits hardcopy resignation form Location creates stop payment, contacts Payroll, creates ZPAF and forwards resignation form Manager Approves the ZPAF Staffing Department approves ZPAF once paperwork received HRIS executes ZPAF once paperwork received Employee submits resignation via ESS Manager receives notification HRAP executes action immediately into system Reduces Overpayments
Professional Growth Plans (PGP) created/tracked in various system Difficult to track related Professional Development Paper Forms Professional Growth Plans (PGP) created/tracked in SAP Professional Development can be associated to the PGP Eliminate Forms
Employee Evaluations paper process Manager and Employee sign hard copy Hard Copy Filed in Personnel Records Employee Evaluations completed in SAP Manager Employee Electronically Acknowledge Eliminate filing of hard copy
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Next Steps

• 1. Decide who will be performing (and backing up)
  the following
• School or District-based Administrator
• HR Action Processor HRAP (former PAF)
• Payroll Contact
• Substitute Teacher Time Coordinator
• Budgetkeeper (Schools Departments)
• Inservice Facilitator (role changing by HRD)
• Resource Coordinator
• Requisitioner
• 2. By 8/15/07, access ERP website and enter the
  names into the database
• 3. Register for elearning using Blackboard
• Available 9/4/07

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Sample of Form
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Future Trips
Blackboard
Instructor Lead Training
Drive Your Own Role-Based Training
Learning Communities
Atomic Learning
Elluminate
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Important Reminders

• Key Dates
• Budget Prep begins 11/1/07
• Finance Procurement 12/3/07
• Time Entry begins the last two weeks of January
  2008
• Receive Paychecks from new system February 08
• Enter HR Actions into new system February 08
• Blackout periods will occur. Details in future.

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User Support Options

• HELP DESK 754-321-8120
• BRITE Website web/erp - or -
  http//www.broward.k12.fl.us/erp/
• e-Learning
• Context Sensitive Help
• CAB Conference
• BRITE LITES
• (By Role)

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Questions?
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COURSE EVALUATION

• As part of your Foundation Level Training
  follow-up activities, you are required to
  complete
• Business Event Appraisal in ESS
• _at_ http//web/hrms/ess.htm
• Course Evaluation in QUIA
• _at_ http//www.quia.com/sv/120637.html
• Your input will provide valuable feedback, ensure
  that your attendance in todays course is on your
  inservice record and that your points are
  awarded.
• Thank you.