PIEDMONT COLLEGE

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PIEDMONT COLLEGE

• Student Work Program

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Student Worker Training

• Piedmont College
• Student Employment Program
• MISSION STATEMENT
•  
• The mission of the Student Employment Program at
  Piedmont College is to provide students a
  meaningful work experience aimed at enhancing
  college and career goals, while providing
  financial support.
•  
• The Student Employment Program assists the
  college and community businesses by developing
  employment opportunities that will allow students
  to earn money, expand academic preparation, and
  explore career objectives through college work
  experience.

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Reason For Training

• Federal Government Guidelines
• Student Worker Policy and Procedures
• Create Maintain a Positive Learning Environment

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Types of Work Programs Two Programs-Work Study
or Aid

• Federal Work Study (FWS)
• Funds from the Government for student work
• Supplements approximately 20 of the college
  student work program
• Must meet financial need criteria to qualify for
  FWS
• Work Aid
• Funded by Piedmont College
• 80 of program budget is Piedmont Funds for work
  aid
• Provides job opportunities for those not eligible
  for FWS

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New Student Hire Packet

• A Student Hire Packet must be completed and
  returned to the Human Resources Office on the
  first day of work!
• These packets help us to
• Maintain Student Employee Records
• Perform credit background checks
• Record Confidentiality Statements
• Maintain Student Worker Training Attendance
  Records
• Prove your Eligibility to Work in the United
  States

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New Student Hire Packet

• All students hired must complete a packet before
  they commence work.
• Checklist must be completed signed.
• Supervisor forwards to Human Resources Office
• If packet is not completed and signed, Human
  Resources will return entire packet to supervisor
  for completion.

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Benefit Package

• Students are not eligible to receive
• Health/dental options
• Vacation/sick/holidays
• Disability/life insurance
• Retirement benefits
• Job Security/Budget
• Unemployment Benefits

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Employment Eligibility

• Must be enrolled in school to work
• May work summer with proof of fall registration
• Maintain satisfactory academic performance
• Must be a citizen or permanent resident of the
  United States or show proof of eligibility to
  work on campus

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Proper Attire

• Must dress appropriately for the JOB
• Avoid dressing as if you were going to class
• No torn clothing
• No pajamas, miniskirts, or tank tops
• No excessive exposure of skin
• No undergarments in view
• Ask your supervisor for specific department
  requirements
• Ask, What is appropriate for me to wear in this
  position?
• Students in highly visible positions should
  remember that they are often a prospective
  students first impression of the college look
  respectable.

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Confidentiality

• All information is CONFIDENTIAL
• Information you see, hear, read, etc. is NOT to
  be repeated, shared or acted upon outside of your
  work environment
• Must be careful to limit information you provide
  over the phone or in person.
• Confidentiality Statement
• Covers on-line access to computer data
• Covers data viewed, discussions heard, etc
• FERPA Motto Keep any information obtained in
  the workplace at the workplace.

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Absenteeism

• Excessive absences or failure to work scheduled
  hours may result in termination
• Unexpected absences should be reported by
  telephone or in person
• Must report absence or tardiness immediately to
  supervisor
• Always discuss future absences or scheduling
  conflicts with your supervisor in advance.
• Student Workers are employees at will. Employment
  can be terminated at any time should the
  supervisor feel you are not respecting the
  position you hold.

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Conflict Resolution

• Conflicts should be resolved through the
  supervisor.
• If conflicts cannot be resolved through the
  supervisor, they should be reported to the
  Assistant Vice President of Finance and Human
  Resources.

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Work Hours

• Students shall follow a predetermined work
  schedule and are expected to work all scheduled
  hours each week.
• Maximum Hours (determined by total number of
  earned hours)
• If you are working in two departments, you
  cannot exceed your total maximum number of hours
• If working in more than one department, a set
  schedule for each department must be implemented.
• Cannot be in two places at once (no overlap)
• Complete a separate timesheet for each department
• Transfer of Jobs requires notification of
  supervisor and Human Resources Office in the form
  of a new Job Description
• Do NOT work during class times. If class is
  canceled or dismissed before its regularly
  scheduled time, it MUST be explained and
  initialed by your supervisor on the timesheet.
  Best not to ever list a time that is scheduled
  for class.

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Breaks are Mandatory

• Shifts lasting longer than 5.00 hours require a
  30 minute meal break.
• a student must LOG OUT for 30 minutes on their
  timesheet
• Shifts lasting longer than 8.00 hours require a 1
  hour meal break.
• a student must LOG OUT for one hour on their
  timesheet
• Meal Breaks must show on timesheet and are
  unpaid.
• Example
• 800- 500, might appear as 800 100, 200
  500
• 200-800, might appear as 200 430, 500 to
  800

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Timesheets

• Timesheets must be turned in on time (bi-weekly/
  5PM Thursdays)
• Students should make every effort to complete and
  turn in a timesheet by the date indicated on the
  pay schedule.
• Late timesheets shall be submitted the next pay
  period.
• Must be typed completed accurately
• It is recommended that you create a Master
  Timesheet with your class schedule for the
  semester already grayed out.
• Make sure all areas of timesheet are complete and
  accurate.
• Double-check all amounts for accuracy and sign
  your timesheet before submitting it to your
  supervisor.
• Incomplete timesheets will be returned to
  students for correction and students will be paid
  next pay period.

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Payroll Check sheet

• Pay period is documented on the timesheet
• Times worked during class are explained and
  initialed
• Required breaks are indicated
• Maximum hour limits (8, 11, or 15) are not
  exceeded
• Number of hours and Pay are calculating correctly
• Both the student and supervisor signatures are
  present
• Helpful Hints
• Use a light gray fill and your ink cartridge will
  go further!
• Do not copy/paste cells.
• Keep a copy of your Master Timesheet on your home
  computer and update it each day you work to avoid
  forgetting what hours you worked during the past
  weeks.

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Serious Infractions

• Falsifying timesheets and breach of
  confidentiality are serious infractions. Students
  who commit such infractions of the employment
  policy are subject to judicial action at a
  college level and criminal prosecution by the
• U.S. Department of Education.
• Examples
• Student fails to work their shift, but records
  the hours anyway.
• Student records hours on timesheet and does not
  work their entire shift listed on timesheet.
• Student allows another student to work in their
  place, but still counts those hours on their own
  timesheet.

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Timesheet Due Date Form
This is the date you must have your timesheet
delivered to your supervisor by in order to get
paid.
The Pay Date is the day you can pick your
paycheck up in the Business Office.
For Example Only
The Pay Period is the two-week date range in
which you work. This also goes in the Time
Period section on your Timesheet.
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The information section must be completed in
order for Human Resources to pay the correct
student for the correct pay period. Incomplete
timesheets will be returned to the student.
Refer to the Pay Schedule for the correct Time
Period.
Gray in your class schedule to indicate times you
cannot work.
For Example Only
Every 5 hours, workers are required to take a 30
minute break.
Every 8 hours, workers are required to take an
hour long break.
The student and supervisor signatures are
required.
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Work Related Injury/ Sexual Harassment

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• Accidents must be reported immediately to Human
  Resources
• Inappropriate behavior must be reported
  immediately

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Questions?

• Thank you for
• completing the
• Student Worker
• Training !
• www.piedmont.edu
• Human Resources
• Student Worker Program