Gateway Centres Procurement Process

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Gateway CentresProcurement Process

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Topics Covered

• Procurement method key stages
• Principles
• Eligibility
• Locations and lots
• Shortlisting from the Prequalification
  Questionnaire
• Final tender and selection
• Timescales
• Key contacts

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Procurement Method Key Stages

• Two stage tender process
• Shortlisting from Prequalification
  Questionnaire
• Final selection from Tender Proposals and
  Pricing Documents

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Procurement Principles

• Open to all who are eligible
• Provision of information to interested parties
• Transparent - scoring methodology and scores
  set out in documents
• Objective process
• Consistency of assessment
• All bidders treated equally
• Feedback given at both stages written for PQQ and
  face to face at tender stage

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UK Anti Bribery Act 2010

• Offence of bribing another person
• Offence of being bribed
• Bribery of a foreign public official
• Failure to prevent bribery
• Applies to all UK registered organisations in any
  country in which they are doing business.

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Eligibility Requirements

• Currently delivering vocational training in
  Northern Uganda
• Currently teaching or have ability to teach non
  formal courses in Northern Uganda
• 3 years prior experience of delivering vocational
  training courses
• Be registered with the URA and have paid all tax
  due/ or be exempt
• Have three years of audited accounts
• Key directors /partners not be the subject of
  criminal prosecutions.

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Locations and Lots
Lots Region Proposed location of Gateway Centre
Lots 1 and 2 Acholi West Gulu x2
Lot 3 Lango Lira
Lot 4 West Nile Arua
Lot 5 Acholi East Pader
Lot 6 Teso Soroti
Lot 7 Karamoja Moroto
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What lot to apply for?

• The area in which you operate
• Only one
• Sub-regions are fixed but proposed location may
  vary but bidders must show how theyll cover the
  youth in proposed location
• Can apply for a neighbouring lot if you know that
  you can cover the geographical requirement in
  that area.

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Timescales for Procurement
Date Activity
17 June to 21st June Advertisements
24th June to 28 June Briefing Workshops
28 June Issue of PQQ
12th July Return of PQQ
18th July Notification of shortlist
19th July Issue of tenders
12th August Return of Tenders
27th August Announcement of selection
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The PQQ

• Provides information on experience and current
  circumstances
• Topics assessed
• Legal status
• Professional conduct
• Governance
• Experience
• Financial standing
• Staff and Physical Resources
• Management and Performance Systems
• Policies Procedures and Publicity
• Service Delivery and Development
• Everyone who is shortlisted should be capable of
  providing the service!

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Where and when to get the Questionnaire

• When Date available 28th June
• Where VSO Website
• Key Contact Lucy Aber - lucy.aber_at_vsoint .org
• 0372280815
• All questions to go via Lucy and answers will be
  circulated to all

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Selection of Shortlist

• Assessed and scored by VSO programme staff ,
  financial staff and overseen by independent
  observor
• Results ratified by Deputy Country Director
• Those shortlisted will have to pass minimum
  criteria and score 50 overall
• Maximum of 3 for each lot
• Could be less just 1 per lot
• If no one scores 50 will have to directly
  approach people
• Will feedback to all scores in relation to others
  anonymously

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Tender

• Tender return - sets out the tenderers proposals
  as to how they will deliver the service and at
  what cost
• Tender documents will include
• Service Requirements
• Tender terms and conditions
• Proposals required from bidders
• Financial and activity spread sheet
• Legal agreement
• Financial conditions

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The Assessment Matrix
 The Tender will be evaluated and scored in the following way  Price - 25 Quality - 75
  Written Inter-view Visit Total
Method statements 35 15 25 75
Price 25     25    
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Capacity Assessment visits

• A half day visit to each tenderer during the
  tender period
• A standard questionnaire to be filled in at the
  shortlisted VTI by the procurement team
• Within tender period on
• Financial capacity
• Monitoring and Information Capacity
• Resources
• Leadership
• Student views

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Interview

• Purpose
• To provide clarification on proposals and
  results of visits
• To meet the proposed Gateway Team
• Standard questions asked and scored

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Final selection

• All elements scored and aggregated by programme
  staff, financial staff and consultants
• Full feedback will be provided to all tenderers