Introduction to Federal Programs

1
Introduction to Federal Programs

• 39th PAPFC Annual Conference
• April 13-16, 2008
• Hershey Motor Lodge
• Hershey, PA
• Presented by
• Norma J. Hull
• Regional Coordinator
• Division of Federal Programs

2
Pennsylvania Department of Education

• Division of Federal Programs
• 333 Market St. 7th Floor
• Division of Federal Programs
• Harrisburg, PA 17126
• Tel [phone]
• Fax [phone]
• Follow these links to find our page
• www.pde.state.pa.us
• Click on Tab Pre-k-12 (top)
• Federal Programs (left)

3
Workshop Goals

• Provide an overview of the primary programs
  administered by the Division of Federal Programs.
• Help navigate DFP website to find non regulatory
  guidance and other resources.

4
DFP Structure

• Five Teams Entire State
• Two Regional Coordinators
• LEA Technical Assistance
• Program Manager
• One Fiscal Technician
• Fiscal Questions
• One Support Person
• General Questions
• Program Questions One Point of Contact for Each
  School District - call Regional Coordinator
  first.

5
Team 2

• Regional Coordinator/Supervisor
• Norma Hull
• Regional Coordinator
• Virginia Baker
• Technician
• Yvonne Cobb
• Administrative Assistance
• Lennette Wilson

6
Contacts by Region

• Team 1
• Susan Popielski
• IU 2 26
• Team 2
• Norma Hull
• IU 8, 11, 16
• Virginia Baker
• IU 1, 3
• Team 3
• Don McCrone
• IU 10, 17, 18, 19
• Vacant
• IU 14, 20, 21, 29

• Team 4
• Cindy Rhoads
• IU 15, 22, 23, 25
• Maria Garcia-Morales
• IU 12, 13, 24
• Team 5
• Vernonica Shaffer
• IU 5,6,9
• Karl Strekewald
• IU 4, 7, 27, 28

7
Communication from DFP

• PennLinks
• Update contact
• Bunne Heimbach
• bheimbach_at_state.pa.us
• Distribution List
• From Regional Coordinator
• Message Board E-grants

8
Meetings with Federal Programs Coordinators

• April PAFPC
• April/May IU Meetings
• September Fall Regional Meetings School
  Improvement Visits
• October Webinar for new Federal Program
  Coordinators
• January Winter Regional Meetings

9
Schedule of Fall Regional Meetings

• Sept. 22 NORTHWEST TRI-COUNTY IU 5
• Sept. 23 SENECA HIGHLANDS IU 9
• Sept. 24 CENTRAL SUSQUEHANNA IU 16
• Sept. 25 BUCKS COUNTY IU 22
• Sept. 29 LINCOLN IU 12
• Oct. 1 ARIN IU 28
• Oct. 2 APPALACHIA IU 8
• Oct. 3 INTERMEDIATE UNIT 1

10
Programs Administered by DFP

• Title I.A
• Title I.B Reading First
• Title I.D Delinquent
• Title I.G Advanced Placement
• Title I - Neglected
• Title II.A Improving Teacher Quality
• Title II.B Math/Science Partnership Grants
• Title II.D Enhancing Education Through
  Technology (EETT)
• Title III Language Acquisition Program (ESL)
• Title V Innovative Programs (not funded for
  08-09)
• Title VI Rural Education Achievement Program
• Advanced Placement
• Competitive- Not all LEAs
• LEAs Choose to support these programs/services

11
Applications

• Consolidated Application for
• Title I,Part A
• Title I, Part D
• Neglected
• Title II, Part A
• Title II, Part D (Competitive)
• Title V Part A
• Stand Alone Application for
• Title III
• Stand Alone Application for
• Reading First (Competitive)
• Stand Alone for
• Math/Science Partnership Grant (Competitive)

12
Applications

• Option to roll over last years information.
• Must update
• Budget (All programs)
• Narrative (All programs)
• Numbers Public and Nonpublic students
• (Title I)
• Nonpublic share (Title I)
• Reservation of funds and Set asides (Title I)

13
Allocations

• 2008/2009 allocation based on 2004 Census
  provided by USDE
• Preliminary at PAFPC
• Final, if needed, released in November/December

14
General Information

• eGrant System
• Online system for Consolidated Application
• Program Information (Narrative)
• Budget Information (Fiscal)
• Other Reports and Data Collection
• Website http//egrants.ed.state.pa.us
• For e-grants help
• egrantshelp_at_state.pa.us
• [phone]
• Need Login/Password to Access
• See eGrants Super User in LEA.

15
Fiscal Reports

• Quarterly Reports
• Submitted online via the PDE Web Portal/FAI
  System
• PDE website
• e-pde webportal Link
• Submitted to the Labor, Education Comptrollers
  Office.
• Questions
• egrantshelp_at_state.pa.us
• Comptrolers office [phone]
• Failure to submit on time will STOP PAYMENTS.

• Final Expenditure Report
• Submitted online via eGrants
• REAP hard copy
• PDE website
• DFP Link
• Grant Application Link to Final expenditure
  report found in main menu.
• Questions
• egranshelp_at_state.pa.us
• DFP Technicians

16
Title I. Part A

• Renee Palakovic
• Program Manager
• rpalakovic_at_state.pa.us

17
Title I

• Largest federally funded education program.
• Purpose To help low achieving students achieve
  high academic standards.
• Supplemental Educational Assistance
• Mainly in Reading Math
• Two main models for servicing students
• 1) Targeted Assistance Program
• 2) Schoolwide Programs

18
Title I Uses of Funds

• Instructional Programs
• In Class
• Pull Out
• Extended Day
• Extended Year
• Prekindergarten
• Summer Programs
• Online Learning
• Take Home Resources
• Tutoring

• Supporting Programs
• Professional Development
• Parent Involvement
• Materials/Supplies
• Technology
• School Choice
• Supplemental Educational Services

19
Reservation of Funds

• Costs to Reserve
• School Improvement Requirements
• Neglected Funds
• Administration
• Professional Development
• Homeless
• Remember!!
• The more funds you reserve off the top, the less
  funds available to distribute to eligible
  schools.
• Your Title I budget will account for all funds
  including the reservation of funds.

20
Parent Involvement

• State Parent Advisory Council (SPAC) Coordinator
• Cindy Rhoads
• crhoads_at_state.pa.us

21
Parent Involvement Requirements

• Parents must be involved in order for LEA to
  receive Title I
• Set Aside 1 if Title I allocation is greater
  than 500,000
• 95 goes to buildings
• Required Annual Meeting
• Parent Involvement Policies
• Parent Compacts
• Annual Planning, Review and Improvement of
  Program
• Parent Right- to- know Notification
  Teacher/Paraprofessional qualifications

22
Title II (Part A)Improving Teacher Quality

• Don McCrone
• Program Manager
• dmccrone_at_state.pa.us

23
Title II, Part A Improving Teacher Quality

• Use of Funds
• Reduce class size
• Provide high quality,scientifically based,
  professional development in targeted schools.
• Target Title II A Funds
• Largest Average Class Size
• Identified for School Improvement
• Annual Local Needs Assessment
• Hiring Staff
• Professional Development

24
Title II (Part D)Enhancing Education Through
Technology (EETT)

• Cindy Rhoads
• Program Manager
• crhoads_at_state.pa.us

25
Title II Part D - EETT

• 100 of the funds are competitive
• Focus on technology literacy by the end of 8th
  grade
• Must meet two criteria
• LEAs with the highest numbers of low income
  families
• One or more schools in School Improvement
• AND
• Demonstrates a need for technology
• Is a one year initiative
• 53 LEAs were awarded 2007/2008

26
Title III Language Acquisition Program (ESL)
27
Title III, Language Instruction for Limited
English Proficient and Immigrant Students

• Program Requirements
• Increase English proficiency
• Provide high quality professional development.
• Supplement (not supplant) LEAs core ESL
  instructional program.
• Source of Funding
• Per pupil allocation based on the number of ELL
  reported on the LEP database
• Two pots of money
• 1)LEP per pupil
• 2)Immigrant

28
Title III Use of Funds

• Family literacy, parental involvement/outreach
• Community Programs/services
• Coordinated activities with community based
  organizations
• Curricular materials/supplies

• Instructional Services
• Intensify Instruction
• Professional Development
• Support Personnel (Aides)
• Technology/Educational Software
• Tutorials, mentoring, academic or career
  counseling

29
Title V Innovative Programs

• Veronica Shaffer
• Program Manager
• vshaffer_at_state.pa.us

30
Title V Innovative Education Programs

• Increase Academic Achievement of all students.
• 27 Program Areas
• Program must be designed, planned and implemented
  with input from parents, teachers, administrators
  and others, as appropriate.
• Transferability Option

NOT FUNDED FOR 2008-09
31
Title VI (Part B) Rural Schools Initiatives
(REAP)

• Virginia Baker
• Program Manager
• vbaker_at_state.pa.us

32
Title VI, Part B Rural Schools Initiative

• Two programs
• Small, Rural, School Grant Program (administered
  by USDE)
• Rural And Low Income School Program (administered
  by DFP)
• Purpose Both programs were designed to help
  rural districts that lack personnel and resources
  to compete effectively for federal grants.
• Only 13 LEAs in PA received Rural and Low Income
  in 2007-08.

33
Title VI, Part B Use of Funds

• Rural and Low Income School Program
• Funds can be used to carry out the following
  activities
• Teacher recruitment and retention
• Teacher professional development
• Educational Technology as described in Title II,
  Part D
• Parental involvement activities
• Title I, Part A
• Title IV, Part A
• Title III

• Small, Rural School Grant Program
• Funds can be used to carry out activities
  authorized under one or more of the following
  federal programs
• Title I, part A
• Title II, parts A and D
• Title III
• Title IV, parts A and B
• Title V, part

34
Federal Programs Monitoring Process

• Susan Popielski
• Program Manager
• spopielski_at_state.pa.us

35
Federal Programs Monitoring

• Purpose
• Demonstrate compliance with Federal Law and avoid
  possible audit exceptions
• The listing of Districts to be monitored for the
  2008-2009 school year will be posted on the
  Federal Programs web site.
• Once in a three year cycle
• Between January and May on a mutually agreed upon
  date. 

36
Federal Programs Monitoring

• Division of Federal Program Responsibilities
• Notification letter
• Monitor assignments
• Monitor training
• District responsibilities
• Coordinate review with the assigned monitor
• Self-evaluation- Complete the instrument
• Current application and Schoolwide Plans (if
  applicable)
• Organize Program Data- Documentation!
• All Federal Program Managers should be available
• Have Title I parents available

37
Federal Programs Monitoring

• Monitors
• Retired educators
• Final Approval Letter
• Signed by Division Chief, Federal Programs, Renee
  Palakovic
• Tangible proof of program compliance with
  statutes, regulation and guidance

38
Nonpublic SchoolParticipation

• Cindy Rhoads
• Nonpublic Liaison
• crhoads_at_state.pa.us

39
NCLB Programs Requiring Nonpublic Consultation
Participation

• Title I
• Title I, Part B (Reading First)
• Title II, Part A (Improving Teacher Quality)
• Title III
• Title II, Part B (Math/Science Partnerships)
• Title II, Part D (EETT)
• Title V (Innovative Education Programs)

40
Nonpublic Title I Eligibility

• Allocating Funds
• Non Public Students reside in Title I school
  attendance area
• Grade level equivalent to Title I Bldg
• Non Public Students meet similar poverty measures
• Free Reduced Lunch
• Survey (Templates in Guidance)
• Building Per Pupil Allocation formula

41
Nonpublic Title I Participation

• Timely and meaningful consultation in the design
  and development of the programs
• Sign off in e-Grants for Title I
• Catholic Schools- One sign off
• Private/Christian One sign off per school
• Nonpublic schools may not receive funds (no
  checks) only services.
• LEA maintains fiscal control of all nonpublic
  funds
• LEA arranges all nonpublic services
• Equipment purchased with federal funds for
  nonpublic uses remains the property of the LEA

42
Identification of Title I Eligible Nonpublic
Children

• Student must reside in a participating Title I
  public school attendance area within grade level
  of building AND
• Students must be selected based on multiple,
  educationally related, developmentally
  appropriate criteria (poverty is NOT a criteria
  for participating students)
• Exempt
• Homeless
• Two (2) preceding years in Head Start, Even
  Start, Early Reading First, Title I Preschool or
  Title I Part C (Migrant Education).

43
Nonpublic Involvement in Other Programs under NCLB

• Funds administered through the IU
• Title II, Part A (Improving Teacher Quality)
• If the LEAs portion of Professional Development
  is greater than the amount allocated through the
  IU then the LEA needs to send a check to the IU .
  Check the CARRYOVER section under Title II Part
  A
• Title II, Part D (EETT)
• Title V, Part A

44
Projects Due dates

• July 1
• 1) Consolidated Application
• Title I A, Title II A, Title V, and Neglected
  and Delinquent if servicing.
• 2) Title III
• Fall
• School Improvement Applications
• REAP Applications

45
Reports Due Dates

• November 15th - Comparability
• e-grants, Via Consolidated Application
• December Neglected and Delinquent counts
• Collected by DFP liaison
• December 31 - Staff and Student Participation
  Data
• e-Grants, Via Main menu, view previous years
  projects

46
DFP - Links

• Non-regulatory guidance
• Monitoring/Consolidated Review
• Allocations
• Non-Public Share Title II A
• ESL

• SES
• Message Board- e-Grants
• Status of Applications e-Grants
• Webinars
• Reports Comparability/Staff and Student
  Part.Data

47
Questions ?