New LeadersNew Groups Track: Basics for Establishing an ERG

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New Leaders/New Groups Track Basics for
Establishing an ERG
Moderator John-Anthony Meza, National Corporate
Citizenship, KPMG LLP Panel Zack Lemelle, Vice
President, Information Technology Corporate
Services, Johnson Johnson Sabrina McCoy,
Assistant Vice President and Diversity Manager,
Chubb Son, Inc. Jie Jay Zheng, Senior
Product Manager, Sun Microsystems
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Affinity Groups
of
Employees
Community of Asian Associatesat Johnson
Johnson
African American Leadership Council
Association for Middle Easternand North African
Heritage
Gay Lesbian Organizationfor Business Leadership
South Asian ProfessionalNetwork and Association
Hispanic Organization For Leadership Achievement
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Basics for Establishing an ERG Overview of Best
Practices

• Why are ERGs Important?
• How to Pitch Your Idea for an ERG
• ERG Guidelines
• ERG Bylaws Template
• Sample Mission Statements
• Presented by
• Sabrina A. McCoy, Diversity Manager
• Chubb Son, Inc.
• Warren, New Jersey

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Basics for Establishing an ERG Why are ERGs
Important?

• Advance the corporate diversity inclusion
  objectives and make the diversity vision a
  reality
• Provide a sounding board to management regarding
  issues relevant to their constituency
• Assist with talent management strategy and
  implementation acquisition, retention, and
  leadership development
• Partner with business units in identifying
  branding and marketing opportunities
• Promote education and cultural awareness for all
  employees

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Basics for Establishing an ERG How to Pitch Your
Idea for an ERG to Management

• Align ERGs mission, goals, and objectives with
  the corporate talent management and/or business
  goals and objectives
• Identify benefits to the members/constituents
• e.g. leadership development, increased
  organizational skills, enhance communications
  skills, networking opportunities, skill
  development
• Include the following information in your
  proposal

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Basics for Establishing an ERG Best Practices for
ERG Guidelines

• Describe the approval process Diversity Office,
  H/R, Sponsor
• Allow some flexibility on the ERG structure
• Provide parameters on mission statements,
  activities, initiatives that will be supported by
  the company
• Set guidelines on general membership, such as it
  should be open to all employees
• Advise that participation is voluntary
• Provide template proposals, by-laws, and mission
  statements
• Prohibit ERGs with a political objective
• Disallow proposed ERGs that intentionally oppose
  any other ERG or segment of the employee
  population

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Basics for Establishing an ERG Best Practices for
ERG Guidelines

• Continued
• Discuss the operation of ERG
• Address any parameters around the name or
  identifiers of the group, logos, and trademarks
• Include information on how company resources,
  including the intranet website, e-mail, and other
  resources may be used
• Remind ERG that its activities are subject to the
  companys policies and practices at all times,
  both on and off the companys premises

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Basics for Establishing an ERG Template ERG
By-Laws
Article l - Name Article ll Mission Article lll
Membership and Voting Privileges Article lV
Organization Structure Responsibilities of
Officers e.g. Board of Directors,Officers,
Chairperson, Vice-Chairperson, Secretary ,
Meetings, Voting Article V Appointment of Board
of Directors and Officers Article Vl Amendment
of Bylaws
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Basics for Establishing an ERG Sample Mission
Statements
Asian American Business Network Mission
Statement Increase the contribution to Chubb's
business goals by inspiring leadership and
promoting the visibility and participation of
Asian-Americans, through new networking
opportunities and specific business
projects. Gay Lesbian Employee Network The
mission of GLEN is to advance Chubbs corporate
goals through education, advocacy and initiatives
that maximize the retention, development and
business contributions of the companys gay,
lesbian, bisexual and transgender employees.
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Basics for Establishing an ERG Sample Mission
Statements
Minority Development Council The Minority
Development Council is a catalyst for change. Our
mission is to advance Chubb's business objectives
by fostering the career development of people of
color into leadership roles." Womens
Development Council The mission of the Women's
Development Council is to foster career
development and advancement of women into
leadership positions as a means to support and
advance Chubb's business objectives.
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Basics for Establishing an ERG Q A
Contact Information Sabrina A. McCoy Chubb
Son, Inc. 15 Mountain View Road Warren, NJ
07059 Telephone (908) 903 - 5006 E-mail
smccoy_at_chubb.com.
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Establishing and Sustaining an ERG - An Asian
Diversity Network _at_ Sun Experience
Jie Jay Zheng (Day Job) Program Manager,
Worldwide Operations, Sun Microsystems (Volunteer
Job) President, Asian Diversity Network _at_
Sun (Volunteer Job) President, BOD, National
Association of Asian American Professionals
(NAAAP) - Colorado
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Methodology and Strategy

• What's the current distribution of efforts?
• Asian Diversity Network _at_Sun Mission
• - Provide a platform for Asian employees to
  practice and demonstrate leadership skills.
• - Convert cross-cultural background into
  corporate talent asset to successfully compete in
  global business
• Asian Diversity Network _at_Sun Strategy
• - Corporate alignment continue a balanced
  involvement in three fronts that tie to Sun's
  global Inclusion model
• - Shifted focus emphasize employee development
• - Partnership approach Build communities.
  Collaborate.
• - Execution philosophy Think Globally, Act
  Locally
• An example of how we approached it internally
• ....this is a great opportunity for Asian
  Americans to demonstrate what we can do beyond
  culture awareness, be a part of the changes at
  Sun to help strengthen interpersonal skills,
  participate in the global economy and tie the
  cross-culture background to the business
  objectives.

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Execution Build Communities. Collaborate.

• In Colorado, Sun ADN teamed up with Asian ERGs
  at Coors Brewing Company, CH2M HILL, Kaiser
  Permante, Raytheon, Wells Fargo, etc. to
  establish National Assocation of Asian American
  Professionals (NAAAP) - Colorado, a 501(c)(3)
  organization, to
• a) offer leadership development programs around
  Asian cultures for Asian Americans
• b) serve as a platform for sharing Asian ERG
  best practices and for starting a new Asian ERG
• c) help advance the local Asian community
• In North America, we establish a strategic
  partnership to support and leverage NAAAP local
  organizations to help bring best practices and
  build a better community
• NAAAP is the network for Asian American leaders.
  The NAAAP Vision We make leaders!
• Around world
• We have changed from Asian American Diversity
  Network _at_ Sun to Asian Diversity Network _at_ Sun
  and started to continue our path

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Q A
Contact Information jie.zheng_at_sun.com jay_at_naaap
colorado.org On Facebook Asian Diversity
Network _at_ Sun NAAAP Colorado NAAAP National