Title: Some strategies for the cohabitation of the traditional library with the digital repository
1The Elephant in the Room
- Some strategies for the cohabitation of
thetraditional library with the digital
repository
2- Background and Overview of the Digital Repository
- Marilyn Billings
3UMass Amherst Context
- UMass Amherst is flagship of UMass System
- Students
- 26,000 students of those 5,770 are grad students
- Faculty
- 1,170
- Academic
- 87 bachelor's degree programs, 6 associate's, 73
masters and 51 doctoral programs in 10 schools
and colleges - Research
- Over 134 million / year
4Background of our digital repository development
- Sabbatical JanuaryJune 2005
- Types of repositories (open source, vendor)
- Desired features and services
- Recommendation
- http//works.bepress.com/marilyn_billings/8/
- Faculty Survey Spring 2006
- Text, E-journals
- Other content?
- Interest in participating
- http//www.library.umass.edu/forms/insfacrepositor
y.html
5Core Features
- Digital content in a variety of formats
- Community focus
- Institutional support
- Durable, permanent content
- Enhanced access
- Faculty researcher pages / web pages
- Authoring tools
- End-user functionality
6Core Services
- Material submission, ingest
- Metadata application
- Access control
- Data management
- Dissemination of content
- Preservation, durability, storage
7Decisions
- Metadata Librarian search Spring 2006
- Choice of digital repository software
- Digital Commons pilot Aug 06Mar 07
- Grand launch March 2007
- Collaborative partners
- Provosts Office
- Office of Research
- Office of Outreach
- Graduate School
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13Librarians as Leaders
- In general, librarians lead the IR effort in all
stages of IR development. - Soo Young Rieh - Library role as steward of scholarship
- Collection development expertise
- Liaison role with faculty
- Center of expertise on metadata
- Commitment to long-term preservation
- Complementarity of repository and licensed
digital materials
14- The Digital Repository and Technical Services
Cohabitating or Colliding? - Meghan Banach
15Why should technical services departments be
involved with Digital Repositories?
- New opportunities for technical services staff
- New types of materials to catalog
- Users information seeking behavior is changing
- Users today want access to information beyond
just traditional library resources - Competition for resources to develop new library
services - Traditional library organizational structures are
changing - Fits in with our responsibilities of resource
description, organization, and preservation
16New Models for Technical Services Departments
- Examples
- University of Oregons Cataloging Department
- Transformed into the Metadata and Digital
Library Services Department in 2006 - Brown University Librarys Center for Digital
Initiatives - The Center for Digital Initiatives is comprised
of staff from Digital Services (the home
department), along with staff from associated
departments, such as Web Services and Technical
Services. - http//dl.lib.brown.edu/
17The digital repository and technical services
- Traditional technical services functions
- Acquisitions
- Cataloging Processing
- Integrated Library Systems
- Collection Development
- Preservation
18How does ScholarWorks fit in with the
Acquisitions Department at UMass Amherst?
- Acquisitions Department focuses primarily
ordering and licensing library resources from
publishers and vendors - Significant amount of time and effort goes into
electronic resources management - Ordering subscription based electronic resources
- Providing access to subscription based electronic
resources - Licensing of subscription based electronic
resources - Participating in cooperative efforts aimed at
preserving subscription based electronic
resources - Administering and maintaining electronic
resources systems (e.g. SFX and Verde)
19How does ScholarWorks fit in with the
Acquisitions Department at UMass Amherst? (Cont.)
- Acquiring materials for a digital repository?
- Providing access to electronic resources in the
digital repository?
20How does ScholarWorks fit in with the Cataloging
Processing Department at UMass Amherst?
- ScholarWorks is a separate catalog
- Records in ScholarWorks are Dublin Core records
- Records are created by the authors of the works
- Separate MARC records are created for the OPAC
for certain types of material - Links from catalog records to content in
ScholarWorks - Masters Theses and Dissertations
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22How does ScholarWorks fit in with the Integrated
Library Systems Department at UMass Amherst?
- Concerned with managing our ILS and all of its
different modules - ScholarWorks system is a separate system which is
not part of the ILS - ScholarWorks runs on vendor hosted software
- Future collaborations?
23How does ScholarWorks fit in with the Collection
Development Department at UMass Amherst?
- Overlap between collection development for the
library collection and collection development for
ScholarWorks - Expertise we should draw on in the future
- Collaborated on marketing and content recruitment
24How does ScholarWorks fit in with Preservation at
UMass Amherst?
- Focused on print collections
- Need for digital preservation policies and
planning NEDCC Survey - Standards and best practices still emerging
- Bepress provides storage, backup, and security
- Institutional commitment to preservation and
migration -
- Planning for a dark archive
25Conclusion
- This is a new age
- This is new work
- It will require new skills
- It will require a shift in thinking
- We all need to adapt
- We all need to be willing to learn
- We are all in it together
26Resources (1 of 3)
- Bailey, Charles W. Institutional Repositories,
Tout de Suite. 2008. - http//www.digital-scholarship.org/ts/irtoutsu
ite.pdf - Calhoun, Karen (2006). The Changing Nature of
the Catalog and its Integration with Other
Discovery Tools. - www.loc.gov/catdir/calhoun-report-final.pdf
- Calhoun, Karen (2004). Being a Librarian
Metadata and Metadata Specialists in the
Twenty-first Century. Preprint. - As submitted for publication in Metadata and
Digital Collections a Festschrift in Honor of
Thomas P. Turner. Ed. Elaine Westbrooks and Keith
Jenkins. Lanham MD Scarecrow Press, forthcoming
late 2005. - http//hdl.handle.net/1794/3020
27Resources (2 of 3)
- Clareson, Tom (2006). NEDCC Survey and
Colloquium Explore Digitization and Digital
Preservation Policies and Practices. RLG
DigiNews, 10(1). - http//digitalarchive.oclc.org/da/ViewObject.jsp?
objid0000070519reqid71069 - Hixson, Carol (2006). Transforming Technical
Services Staff and Librarians into Digital
Library Specialists The Continued Evolution of
the University of Oregons Metadata and Digital
Library Services. - Presented July 9, 2006 at the Annual Meeting of
the American Association of Law Libraries in St.
Louis, Missouri. Powerpoint slides, text,
references. - http//hdl.handle.net/1794/3020
28Resources (3 of 3)
- Kennan, Mary Anne and Karlheinz Kautz. Scholarly
Publishing and Open Access Searching for
Understanding of an Emerging Phenomenon
http//dlist.sir.arizona.edu/1867/ - Medeiros, Norm (2007). The Catalogs Last
Stand. OCLC Systems Services
23(3)pp. 235-237. Preprint. - http//eprints.rclis.org/archive/00011466/
- Rieh, Soo Young, et al. Census of Institutional
Repositories in the U.S. A Comparison Across the
Institutions at Different Stages of IR
Development. D-Lib Magazine 13, no. 11/12 (2007) - http//www.dlib.org/dlib/november07/rieh/11rieh.ht
ml - Taiga Forum Steering Committee (2006). Taiga
Forum Provocative Statements. http//www.taigafor
um.org/docs/ProvocativeStatements.pdf
29Questions?
30- Thank You for Your Attention!
- Contact Information
- Meghan Banach
- mbanach_at_library.umass.edu
- Marilyn Billings
- mbillings_at_library.umass.edu