Metro PPP

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Obtaining Design Quality in PPP Projects
David Fox Turner Townsend Group
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Obtaining Design Quality in PPP Projects

• Scottish Executive Seminar
• 30 November 2004

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Ensuring Design Quality in the PPP Process

• What is driving the Design Quality?
• Education and Quality Standards
• Output vs Prescription (Mandatory/Non Mandatory
  Requirements)
• Use of Model Documentation
• Consultation as a Design Tool in Procurement
• Affordability is King
• Exemplar Designs

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What is Driving Design Quality - Many Conflicting
Needs

• Requirements of the EA and Users
• Mandatory Design Standards
• Competitive Tension
• Affordability
• Whole Life Assessment
• Transferred Risk
• Risk of Performance Deductions

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Education and Quality Standards- They are not
robust enough

• We have
• Building Regs
• Planning Regs
• SE Standards
• British Standards
• DFES

• We need
• Generic Space Standards
• Education Environmental Standards
• Education Accommodation Standards

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Output vs Prescription - We need the correct
balance

• We need Clear Accommodation/Service Requirements
• Prescription gives certainty but retains the risk
• Use Mandatory and non Mandatory Requirements
• Mandatory - Output standards designed for full
  period
• Non Mandatory - Detail sets the Evaluation
  Standards
• Get the Standard right through Regular Mid Tender
  Meetings

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Use of Model Documentation

• Allows Bidders to Major on Project Specifics
• Familiar Documents let Bidders concentrate on
  Designs
• Models reflect Government Risk Profile
• Bidder Friendly Documentation
• Prioritised to Meet Client Requirements
• Commercially Realistic

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Output Specification Structure

• Designed to reflect Executive Risk Profile
• Accommodation Requirements
• Accommodation Schedules
• FM Requirements
• Minimising Disruption/Constraints
• Design Standards
• Room Data Sheets
• More than one way to skin this cat
• Designed to focus on Council Priorities

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Exemplar Designs

• DFES/PfS Designs Sets standards but
  unaffordable
• Project Reference Designs
• Following Consultation confirms Affordable
  practical solution
• Specification ties in with exemplar and OBC -
  confirms affordability
• Users must understand the context and the process
• Careful programming Spec.-design-consultation-af
  fordability
• Role of Reference Design in Procurement Process
• Not mandatory but standard against which quality
  evaluated
• Good Bidder Consultation ensures understanding
  and no surprises

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Consultation as a Design Tool

• Regular Bidder Meetings are a Must
• More Comprehensive Expectations in a non
  Mandatory Form
• Council Standing Orders can be an Issue
• Mould Designs to suit Requirements
• Ensure All bids meet Requirements
• Detailed Development when Preferred Bidder
• Groups will not all be Correct First Time
• Dont Corrupt the Competition

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Affordability is King

• Major movement in build costs
• Robust PSC - Build a Comprehensive Picture
• The Use of Sample Designs
• Ensure Spec. Reflects Award Benchmark costs
• Clearly Set Out Affordability Targets
• Maintain Competitive Pressures
• High level of Consultation
• Affordability Targets are Sacrosanct

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Ensuring Design Quality in the PPP Process

• Influence the Drivers to work on your behalf
• Education and Quality Standards - If not
  available adopt best practice
• Fundamentals of Project Feasibility
• Output vs Prescription - Get the Balance right
• Reference Designs or provide reference projects
• Use of Model Documentation - Project Specifics
• Consultation is a Design Tool
• Managing Affordability