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Office 365 Project Management: Core Tools and Capabilities

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Using a project management application is not just a need but also there is a bouquet of benefits that come along with Office 365 project management. When you are looking in for streamlined business processes, this becomes a major consideration. – PowerPoint PPT presentation

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Title: Office 365 Project Management: Core Tools and Capabilities


1
Office 365 Project Management Core Tools and
Capabilities
Using a project management application is not
just a need but also there is a bouquet of
benefits that come along with Office 365 project
management. When you are looking in for
streamlined business processes, this becomes a
major consideration. It can be one of the best
ways of improving team performance and saving
time that you may spend in planning various
strategies. You would just be required to look
for that one perfect software and done! Core
Tools For Office 365 Project Management Microsoft
Office 365 had been one of the most used
web-based business applications with over 100
million active users during a month. The daily
activities of many organizations are known to
rely on this software.
2
There are many collaboration tools that can be
used for cross-department collaboration in
companies and also support communication with
external parties involved in the same. Teams
can, therefore, perform better on projects when
they have the best Office 365 project management
template. Here are some of the relevant tools
that are known to guide the project management
processes well Planner
via projectmanagementtools Utilizing the
features of office 365 planner, teams can manage
public and private plans and also task buckets.
With instant reporting via board and chart views,
you may prioritize plans and seek better
completion of tasks for the same. Teams can also
collaborate on various document projects with the
SharePoint Library, schedule project related
events, in the team Calendar, comment on project
tasks with Outlook. ALSO READ Blockchain
Technology A Brief Introduction Pros
3
  • Any considerable Office 365 planner review would
    let you through the amazing advantages and
    strengths that you would experience with its use.
    Here are those listed
  • It allows a nice visualization. Users can take up
    a clear snapshot and watch over whether the
    project is ascending as per the planned or not.
  • Well, structured plans and tasks help in easier
    management.
  • The planner provides with larger collaboration
    environments allowing integration with Microsoft
    teams.
  • Cons
  • Here are some of the weak phases that may come up
    with the Microsoft planner
  • Many experienced project managers have had
    discreet views about Planner.
  • This tool though manages smaller projects well,
    it is at times insufficient supervising and
    managing larger teams and projects.
  • SharePoint Project Task List

4
  • via virtosoftware
  • The use of SharePoint Project Task List enables
    better management of Office 365project plan.
    With the help of this tool, you can create a list
    of various tasks and sub-tasks related to the
    project and also view the distribution on the
    project timeline.
  • There is a lot to do other than the basic
    capabilities. You may also utilize to assign and
    manage tasks and attain diverse task views. With
    the Project task list, teams can manage various
    documents within a dedicated SharePoint Library,
    benefit from Outlook calendar and conversations
    and also use a project notebook.
  • Pros
  • Here are some considerable advantages of using
    SharePoint Project task list
  • A clearer representation of tasks and projects.
  • When coupled with the SharePoint features or
    Project Online, task lists are known to avail
    with even better possibilities like document
    management.

5
  • Cons
  • It is however impossible to add multiple
    timelines in a task list therefore, teams would
    need to put in some extra efforts for management
    of several timelines at the same time.
  • To allow reporting, customization is a must have
    for larger projects.
  • Project Online

via intersoft This is another useful tool for
Office 365 project management that would prove
to be a great support for you. Project Online
allows with a professional application for
project management with three different plans
including Professional, Essentials, and
Premium. Various plans are known to target
different users and project resource managers to
handle projects with varied complexities. Project
online office 365 is hence one of the best tools
among the entire office suite. Pros
6
  • This is a full-fledged tool for project
    management.
  • It is perfect for meeting the needs of both
    seasoned project managers and ordinary
    employees.
  • Cons
  • Being a professional tool it would require the
    employees to attain perfect skills to handle it.
  • New members of the team may find it difficult to
    handle.
  • End users would be strictly posed with the needs
    of training before they actually work with this.
  • Outlook Tasks

via makeuseof Apart from excellent project
management tools, Office 365 also holds the
benefits users with personalized task
management. Employees and teams who preferably
want to manage activities within their email app
would be the best served with First come Outlook
services. Project management with Outlook
enables considerably rich presentation of tasks
via various attributes and views that consider
completeness, status, priority, category etc.
Tasks on the calendar grid can be followed by the
users and could also be shared with other team
members. Pros Here are the probable advantages of
using outlook for project management
7
  • When coupled with Outlook Groups, tasks tend to
    become even efficient.
  • Groups allow the users to collaborate on various
    tasks via the same app.
  • This tool is a perfect support for moderate
    project management.
  • Cons
  • There is a lot left to be desired with the UI and
    UX of the tool.
  • Users may need to put in extra efforts in order
    to arrange all tasks clear and proper and this
    is likely to require a proper training.
  • In case of a large number of entries, there are
    chances that the tasks may
  • look messy and confusing specifically when these
    are meetings and events.
  • To-Do

via 101businessinsights To-Do is a tool for
personal task management allowing users to manage
both business-related and private tasks. Users
may create task lists, set notifications, and
due dates, make UI changes and regroup
tasks. The To-Do can be integrated with the
Outlook tasks being a part of the Office 365
suite. This allows the users synchronize their
inbox task management areas and to- dos.
8
  • Pros
  • This is a good-looking and easy-to-use tool for
    personal task management.
  • Users can prioritize their activities by using it
    as a private task management area.
  • Cons
  • This tool is yet incomplete and lags far behind
    Wunderlust.
  • Subtasks and reports cannot be created or shared
    with other users.
  • Also, the mobile app is known to be much weaker
    than the web app.
  • Additional Options For Office 365 Project
    Management

via newsignature With limited tools, project
management might get difficult for employees
seeking dynamic insights. Some additional tools
are always important to give the right shape to
the result. Here are some you may consider with
Office 365 SharePoint Project Site This can be
one of your next best assistants for advanced
project management. Apart from viewing and
tracking their tasks, teams can also collaborate
on various post news announcements, documents,
ask questions and share their opinions. All
these needs would be well considered by a
fully-functional project site in SharePoint
Project Online. The few things that you would
have on your desktop
9
include Newsfeed, team calendars, task and issues
tracking, and a well-structured document library
with various project related documents. ALSO
READ What Are WordPress Statistics 2018 Likely
To Be? Microsoft Teams This is known to be a
handy tool for collaboration on its own. Also,
this is the central communication hub of the
Office 365 suite. You may add the planner tab
and make the Microsoft Teams even more effective
and efficient for project management. With the
collaborative power of Microsoft Teams, the
planner capabilities would double to provide you
with a perfect interface to work with. Yammer On
any SharePoint project are known to serve as
additional forum-like areas. It can be perfectly
integrated with Project Online allowing better
collaboration capabilities for your
projects. Moreover, being a complete tool in
itself Office 365 would help you really well
with both private and business related tasks. You
may, however, consider the best utilization of
the above-mentioned tools during Office 365
Project Management.
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