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Title: logistics supply chain mgmt


1
Introduction and Establishments'
Internationals Logistics operation process
Kolkata Westbangal Sea port /Airport - Export,
Import Custom Clearance Service. A complete
Supply chain Solutions Future Supply Chain
2
Personal information
  • Abhimanyu kumar
  • B12 3rd floor pandav nagar opp mother dairy delhi
  • 919910846508
  • In.abhimanyu_at_yahoo.com
  • MBA/PGDM
  • Logistics operation management marketing
  • Working 4.9 years in logistics industry India
    export ,import , custom clerance and
    transportation service worldwide.

3
  • .

4
Content
ss
Introduction Major Target Area via Kolkata
port Service Export process Import
process Custom Clearance process Export
import movement Management Depart
5
Eastern Business market
  • West Bengal
  • Jharkhand
  • Orissa
  • Bihar
  • Bangladesh
  • Assam
  • Nepal
  • Manipur
  • Meghalaya/Aruanchal Pradesh

6
Service
IMPORT intl Sea/ Ocean Import Air imports
  • Service
  • Logistics supply chain
  • Kolkata Sea port/ Air port

Export intl Sea / Ocean Export Air Exports
Custom clerances Import Custom clerances Export
Custom clerances
7
Export process/req..doc Air movement
  • Air export process start with receiving a
    booking for particular destination .Ones the
    exporter agreed upon the rats etc .He provide us
    commercial invoice ,Packing list other document
    which include.
  • Import/export number (IEC no ) allotted by DGFT
  • Authorized Dealer code ( Ad code)
  • Bank a/c number
  • ARE- 1
  • Certificate of origin (Gulf countries)
  • Generalize System of Preferences ( GSP) (European
    union ) after receiving this document paper ware
    field with custom departments
  • for Custom clearance . Paper Field with
    custom departments are
  • Shipping Bill
  • Commercial bill
  • Packing list
  • Sdf
  • Annexure - A ( Declaration form for export of
    goods)
  • Noted - Papers Filed under different
    scheme depending upon the nature of goods .
    Different scheme are below -
  • Duty Drawback
  • Duty free
  • DEPB ( duty Endorsement Pass Book)
  • EPCG ( Export Promotion Capital goods )

8
  • MASTER AIR WAY BILL (MAWB)
  • Obtained From IATA ( International Air
    transport Association ) agent .it contains The
    accounting Information IE . The shipment is
    prepaid or collect . Other Information on MAWB is
    Detail of Shipper . Detail of Consignee ,
    Carriers Agent name (Name of issuing agent )
    ,Agent code ,No o PKG ,gross weight ,dimension ,
    Rate Amount etc
  • HOUSE AIR WAY BILL (HAWB)
  • Issued By forwarding agency of
    particular shipment id Addressed to the agent of
    Forwarding Agency
  • HAWB was issued because of ?
  • 1 Shipments contains goods/pkt belonging to
    different consignee . In that case shipment was
    send along with HAWB which Have the information
    regarding different consignee and details of
    their goods/pkt
  • 2 Shipment is not Prepaid and payment is not to
    collected from the buyers . In this case also
    consignments was send to our agent after payment
    realization he handed over the consignment to
    actual buyers.

9
  • CARGO MANIFEST
  • Contains the detail information regarding
    shipments in the case of consol shipments . It
    contains the information regarding MAWB NO, HAWB
    consignee to Origin , final destation ,No of pkt
    weight Nature of goods shipper names and address,
    consignee Name address . Payment details
    whatever prepaid or collect.
  • CARTING-ON-LINE
  • Booking with airlines with done
  • Labeling is done
  • Terminal charge receipt (TC) is obtained online
    from Airport authority site
  • Shipment entered at air cargo terminal where
    examination weight and X RAY of shipment done and
    shipment hand over to airlines
  • After shipment reaches at part of destination the
    following document send to the shipper
  • ORIGNAL MAWL/HAWL, Shipper bill ( exchange
    control copy),EP copy, SDF from, terminals
    charges receipt , bill, etc.
  • Some other work do for .
  • DOC awaiting/ Doc received, Shipment awaited
    /Shipment Received , Awb Awaiting for nominated
    agent ,Embargo at destination / shipment cleared
    Ex del / Shipment hand over to consignee /post
    shipment document submitted /bill dispatched
    /Shipment bill no awaited /invoice no

10
Export process/req..doc ocean movement
  • In Ocean Export, there is selling of goods by
    manufacture Export/merchant exporter (shipper to
    the overseas customer consignee), There are the
    various terms through which the exports are made,
    these Term are as under Defined-
  • EX WOKS
  • Ex woks means from Exporter's factory to the
    importer's factory whole charges will bread by
    the importer's
  • FOB (free on board)
  • In FOB the charges up to the port of origin will
    Beard by seller and all other charges like Ocean
    Freight and insurance will be bread by buyers.
  • CFR ( cost and freight)
  • In CFR The cost of material and freight charge up
    to the port of discharge will be bread by seller
    and all other charges from the port of discharge
    will bread to buyers factory will bread by buyers
  • CIF (Cost Insurance And freight)
  • In CIF The cost of The material, Freight And
    insurance Up to the port of discharge will bread
    seller and other charge from of discharge to the
    buyers factory will bread by seller.

11
  • Ocean Export Process flow
  • We require commercial invoice/Packing along with
    IEC code of Party.
  • Cheek the commercial invoice and took confirm
    nation from shipper the term of export whether it
    is CIF lt CFRltCIltFOB
  • Under which scheme they wants to export whether
    it is BEPB , Drawback, DFRC, DEEC, Advance
    license and EPCG.
  • When they want to export under EPCG scheme First
    of all cheek that whether they are registered for
    export under EPCG on concerned ICD, If they are
    not register for first register them ,if they are
    already registered then ask than provide the EPCG
    links and EPCG registration number.
  • Cheek Whether the shippers is registered in
    relevant ICD from that we clear the container ,
    if they not register first of all registered them
  • Choose the side shipping lines and arrange the
    container from CONCORD as per the shipper
    schedule or requirement .
  • File the commercial invoice in custom for
    preparing the cheek list and cheek that is it
    must be according to the term and scheme.
  • Providing the cheek list along with the
    deceleration from SDF from GR etc To Shippers for
    Preparing the excisable documents.
  • After stuffing and gate out the container from
    shipper side , container move from dry port for
    custom clearance.
  • After gate in the container in ICD , shipping
    line and custom make the entry of container in
    their register after the shipping lines provided
    a cargo Receipt Number.

12
  • Against the shipments shipping lines issue
    forwarding note to concore in forwarding note
    there are mention the container number , shipping
    bill number net weight , gross weight ,
    description of shipment.
  • CHA prepare Annexure (c) in Annexure (c)there are
    mention shipping bill number and date , container
    no , shipping line name , port of discharge ,
    port of origin, name of inspector and
    superintendent etc and make the self declaration
    of shipment .
  • CHA provided set of documents like invoice
    /packing list, excise documents cargo receipt no
    CRN, forwarding notes, cheek list of shipping
    bill with annexure (c) copy to custom office for
    custom late export, as per those documents ,goods
    are examine and inspect by inspector, then
    inspector then the inspector make the examination
    report in the computer, after that shipping bill
    reflect on the screen of concerned superintendent
    those are deals in different scheme like advance
    license, DEPB, drawback , DEEE copy , EPCG etc
  • After verify the details of shipping bill
    superintendent gives approval for let export .
    Than three is generating the shipping bill copy ,
    Exchange control copy EP copy DEPB copy ,
    Examination report of copy of TR-1 TR -2
  • CHA make two set of paper , one is for shipper
    and another set will go with container . Custom
    copy of shipping bill , examination report ,CRN ,
    Annexure (c) and let export report will go with
    container and exporter copy , exchange copy
    document endorse by custom send to shipper.
  • CHA hand over the container to CONCOR for rail in
    dry port or sea port along with CRN , cheek list
    of shipping bill/invoice ,TR copies and after
    rail booking CONCOR provided the RR ( railway
    release)

13
  • When container moves through rail than one copy
    of TR handover to Hipping lines and another copy
    retained by CONCOR Shipping line manager for
    sailing the container.
  • Bill of lading issue by shipping line or agent
    what ever shipper want BL issue by shipping line
    called Master BL and BL issue by agent called
    House BL .
  • There are two type of BL , Received for Shipments
    On Board BL Shipping line/ Agent Provided
    Generally Five copies Of BL, First Original ,
    second Original Third Original, There are
    negotiable copy and two copy of non negotiable
    BL
  • Intimation of Shipments Given to our/shippers
    Agent
  • Some Document Required in Ocean export
  • INVOICE (9 COPIES)
  • PACKING LIST (9 COPIES)
  • COPY OF LETTER OF CREDIT/ORDER/CONTRACT/
  • CORRESPONDENCE LEADING TO EXPORT OF CONSIGNMENT.
  • EXPORT DECLARATIONS .
  • GR FORM IN DUPLICATE DULY FILLED AND SIGNED UNDER
    YOUR RUBBER STAMP.
  • FREIGHT CERTIFICATE DULY SIGNED UNDER YOUR RUBBER
    STAMP.
  • PERMANENT INCOME TAX NUMBER.
  • IMPORTER/EXPORTER CODE NO. GIVEN BY
    JT.C.C.I.E/D.G.F.T.
  • FORWARDING INSTRUCTIONS AS PER ATTACHED FORM.
  • E.I.A. CERTIFICATE/QUOTA CERTIFICATE ETC.,(WHEREVE
    R APPLICABLE)

14
  • ASSITIONAL DOCUMENTS REQUIRED FOR EXPORT UNDER
    D.E.E.C OR D.E.P.B. Performa Invoice (2
    copies). D.E.E.C/D.E.P.B. Book or its Application
    together with the receipt in duplicate whichever
    is applicable. Declarations.
  •  ADDITIONAL DOCUMENTS REQUIRED FOR EXPORT UNDER
    CLAIM FOR DRAWBACK. Drawback claim copy of the
    S/B duly signed on the reverse of the same on the
    revenue stamp under your rubber stamp.
  • Name, Address and A/c. No., of your bankers where
    drawback amount is to be credited.
  • Drawback Serial No.
  • If in case shipment by Merchant Exporter name and
    address of Manufacturers to be included on
    Invoice and certificate issued by Central
    Department to the manufacturer stating that
    Modvat have been availed by them for the quantity
    sold to the exporter.
  •  ADDITIONAL DOCUMENTS REQUIRED FOR EXPORT FROM
    MUMBAI E.D.I Number allotted by Mumbai Customs.
    In case the same is not taken from Customs
    registration will have to be done prior to
    export.
  • N- Form and under taking for the same duly signed
    under your rubber Stamp.
  • In case there are any specific requirements the
    same may be intimated to us when sending the
    documents for shipment like palletisation,
    fumigation Phytosanitory, SGS, Commission to be
    declared on GR etc.

15
Import process/req..doc Air movement
  • We required Shipment inform/document like
    purchase order , commercial invoice /packing list
    Airways bill Shipper Address /contact Person
    name /cont number from the consignee or shipper.
  • We will coordinate from our overseas agent
    regarding Shipments regardiness date pickup
    status booking status pre alter docs update
    consignee accordingly
  • Airlines file the IGM in custom and after getting
    dues give Do in favor of consignee
  • There is Required verified the documents like
    commercial invoice packing list MAWB?HAWB exam
    code (tariff classification of material) scheme
    (what ether it is advance license normal
    shipments , EPCG , target Scheme etc
    )procurement certificate ( if shipment is for
    100 EOU ), IEC code, PAN, in case EOU green Card
    ,LOP) and cargo manifest must be tally with
    commercial invoice packing list.
  • CARGO MANIFEST
  • In cargo manifest there are mention the agent
    details consignee/shipper details ,MAWB/HAWB
    number, flight details , package , gross weight/
    net weight..
  • On the basics of commercial invoice CHA make the
    Checklist for calculation of duty on import and
    provided the cheek list to importer so that they
    manage and pay the duty amount through DD or as
    present online submitted .
  • We verify the checklist as per the commercial
    invoice whether all the details are correct I.e.
    the goods are classified in proper tariff
    heading ,invoice number and date ,invoice value
    in FC, Importer name , CIF FOB Value In INR

16
  • The duty always calculate on CIF value and in
    CIF value is 1 hidden loading charge included .
  • CIF price or CIF value refers to the price
    actually paid or payable to the exporter for the
    good when the good is loaded out of the carrier,
    at the port of importation. The price value
    includes the cost of the good, insurance and
    freight necessary to deliver the good to the
    named port of destination
  • There are Following copies of bill of entry ,
    original , for buyers ,Duplicate for Transporter
    Triplication copy ,custom copy and examination
    report.
  • CHA make two set of paper in one set original
    ,Duplicate, triplicate copy of bill of entry and
    in another set custom copy . Examinations
    report .after depositing the duty amount in
    custom bank these paper present to the
    inspector/superintendent for appraising .
  • After apprising the documents moves to said and
    inspector shed will examine the goods and match
    with the documents. After examine the goods
    superintendent shed gives out of charge
    certificate for release the goods.
  • Arrival of goods and procedures prior to lodgment
    of goods - Conveyances to call only at
    Airports     Power to board conveyance, to
    question and to demand documents     Delivery of
    Import Manifest    General Conditions     Amendmen
    ts  , Penal Liability     Entry Inwards 
    Enclosures to Import General Manifest 
     Procedure for filing IGM at Custom Houses
    operating EDI service centers 
  •     Filing of Stores List   Unloading and
    Loading of Goods    Other liabilities of
    carriers 

17
Import process/req..doc ocean movement
  • CO-ORDINATING WITH OVERSEAS
  • Routing order to be sent to overseas agent.
  • Follow up the overseas agent for pick up of
    goods.
  • Follow up with overseas agent for booking details
    and pre alert documents' along with debit note.
  • Checking the documents and conformation to the
    overseas agent.
  • Follow up the overseas agent for MBL telex
    release and detention free period.
  • COORDINATION WITH CUSTOMER
  • Daily status to be send to customer.
  • Booking details and pre alert documents along
    with freight certification to be send to
    customer.
  • Checking with the customer whether the shipment
    is factory to be stuffing or port stuffing .If
    the shipments if factory de stuffing provided the
    FDS language to the customer and get back the
    same proper signed stumped along with appropriate
    container security DD
  • Ones the shipment through BRO get the same before
    release the DO
  • COORDINATION WITH THE SHIPPING LINE
  • Follow up the shipping line for shipment status.
  • Filling prior IGM Manifestation with shipping
    line.

18
  • Follow up the FDS language, container security
    and debit note.
  • Follow up for IGM details, collection of deliver
    order along with appropriate detention free
    period and FDS
  • Follow up for the container security refund in
    shipping line
  • BILLING AND DOCUMANATION
  • Opening new file for customer
  • All required details must be on the file along
    with company job no
  • Documents must be in the appropriates set as 1
    MASTER SET 2 HOUSE SET3 DO SET4 REMITTANCE SET4
    BILL COURRIER SET etc.
  • Shipments' arrived at POD bill must be sent to
    they customer with all supporting documents
    before the release the shipments as per contract
  • REMITTANCE AND COLLECTION OF PAYMENT
  • Remittance set must be submitted to account once
    pre alert received form overseas
  • Bank acknowledgement TT copy must be obtain
    from account for Remittance conformation.
  • Payment record must be maintained to keep track
    for payment of customer as well clients.
  • MONTHLY PROFITABLITY
  • An excel sheet as well software used by company
    must maintained for each month profitability

19
  • LIST OF NORMAL DOCUMENTS REQUIRED FOR IMPORT
    CONSIGNMENTS -
  • Import/Export Code No. given by Jt. CCI E. /
    D.G.F.T.
  • Permanent Income Tax A/c. No. allotted to
    importer.
  • Signed copy of Invoice.
  • Signed copy of Packing List.
  • Bill of Lading/Airway bill.
  • Insurance memo/policy.
  • Import License/C.C.P with letter of
    Transfer/letter of a authority etc. Incase the
    license is attached to any other B/E, a Photocopy
    of the same can be submitted for processing the
    documents, Original License will however be
    required for release of the consignments. OR
    O.G.L declaration giving appendix/List/Sr.No with
    copy of Industrial
  • License/SSI Registration Certificate. (English
    Translation required when Certificate is not in
    English).
  • Set of Importers Declarations and GATT
    declarations signed under your rubber stamp.
  • Certificate of Origin.
  • Literature/ Certificate of Analysis/ Catalogue/
    Write up.
  • Order/Order Confirmation.
  • No Commission Declaration. When cargo is in bags
    or drums packing material declaration as per
    P.N.99/90.
  • Freight memo with Bank Freight Certificate, where
    freight is payable in India.
  • Bank Draft/Letter of Credit.

20
  • Original documents duly endorsed in your favor by
    your Bankers and in turn endorsed by you under
    your rubber stamp in our favor. Invoice duly
    attested by Bank should also be sent. OR Letter
    of authority authorizing us to collect Delivery
    order on your letter Head (in 3 copies) with Bank
    Delivery order on banks letterhead (consignment
    by Air) along with Bank attested Invoice.
  • In addition to the above following documents
    where applicable should also be sent to us
  • Original D.E.E.C./ D.E.P.B. together with
    relevant Declarations.
  • 18a. Concessional duty certificate (issued by
    DGTD or any sponsoring Authority )
  • Adhoc exemption certificate with the end-use
    bond.
  • N.Form and Undertaking (in case of clearance at
    Mumbai.)
  • In addition where cargo is to be bonded Warehouse
    Outside Bombay.
  • Double-Duty bond.
  • Transit bond.
  • Space availability Certificate from Warehousing
    Authority
  • N.O.C. from Customs/Central Excise.
  • Insurance policy for duty amount favoring
    Commissioner of Customs covering Transit from
    Bombay Customs to Public Bonded Warehouse.
  • It is advisable that you obtain a re-warehousing
    certificate from proper authority for submission
    to Bombay Customs for cancellation of bond by
    you. Please advise us in advance whether the
    consignments to be cleared are for Home
    consumption or to be bonded.
  • Kindly advise us the name of the Transporter
    through whom the consignment is to be dispatched
    on clearance as also the address where the cargo
    is to be delivered.

21
Process Flow for Custom Clearance /air shipments
Import B/E filed With Custom based on invoice,
packing list AWB green channel (Gc)
Bill of entry noting/submission in custom with GC
B/E goes to appraisal
B/E assessed by appraiser
Query and Replied
Appraiser for to audit department ok than B/E
forward
Audit checks and if found ok , B/E forwarded to
Ac/dc group
Ac/Dc examines and if ok than allow for B/e
printout with GC
Simultaneously B/E copy goes custom bank (SBI)
system
22
B/E print out taken and bank challan (TR6)
prepared
CD is paid and get transferred into custom system
transfer information goes to shed selection
EXAMINATION/SHED SECTION
B/E Registrations in EDI (import shed)
Inspector examination and report on backside of
original B/E
Superintendent cheek transfer the B/E for audit

23
Audit checking process
Superintendent out of charge
B/E printout (duplicate triplicate along with
customer with gate pass)
B/E printout signature by superintendent
Duplicate B/E with all relevant docs file
detachment
DO, customer gate pass for CONCOR gate pass
CONCOR due to charge paid
CONCOR gate pass
Customer sipoy allow CONCOR gate pass
CONCOR import shed in charge allow the gate pass
Releases of shipments
24
Process flow for custom clearance - Air
shipments import B/E filed with custom based on
invoice packing list AWB without Green channel
(GC) Group/ Assessment section
Bill of entry noting /submission in custom EDI
System
B/E goes to appraiser for assessment
B/E Assessed by appraiser
Query /Replied
Appraiser found ok than B/E Forward to dept
Audit checks and if ok . B/E forward to AC/DC
group
AC/DC examination and found ok than allows for
B/E printout
Simultaneously, B/E copy goes custom bank system
B/E print out taken and challan (TR6) prepared
25
Cd is print gets transferred to custom system
transform nation goes to shed than location
applied for slip obtained
Examination /Shed section
Location of material at warehouse and shipment
for examination
Inspector examination the shipment and write
examination report on the original B/E copy
Query /Replied
Report goes to superintendent ,document are cheek
and if ok ,out of charge given
AAI charges (bank challan BC) is generated and
charge are paid in bank
Gate pass is made and shipment released
Release of shipment and trucking to consignee
facility
26
Process flow for custom clearance SEA shipments
/import B/E filed with custom based invoice ,
packing list BL Green channel (GC) GROUP
/ASSESMENT SECTION
Bill of entry noting /submission in custom with
GC request
B/E field on self acceleration scheme (self
assessment)
Original B/E - printout
CD is paid and get transfer into custom system
transfer information goes to import shed section
B/E copy for CONCOR/CUSTOM HOUSE loading on order
27
Examination/ Shed Section
DC shed allowed GC
B/E registration in EDI
Inspector write the GC report and fill the system
superintendent cheek transfer the B/E for
audit
Audit checking process
Superintendent out of charges
B/E printout (duplicate triplicate along with
custom gate pass)
B/E printout signature by superintendent
Duplicate gate for CONCOR gate pass
CONCOR due charge paid
28
Process Flow For Custom Clearance SEA Shipments/
import B/E filed with custom based on invoice
packing list B/L without green channel
(GC) GROUP /ASSESMENT SECTION
CONCOR/CUSTOM HOUSE Gate pass
Custom sipoy allowed CONCOR gate pass
CONCOR import shed in charge allowed the gate
pass
Released the shipments
Bill of entry noting /submitting in custom
without (GC)
B/E filed on self acceleration scheme (self
assessment )
B/E printout (original copy with TR 6)
29
EXAMINATION /SHED SECTION
CD is paid and gets transferred into custom
system transfer information goes to import shed
section
B/E copy for CONCOR examination job order
CONCOR shift container in examination area
DC shed allowed GC
B/E registration in EDI (import shed)
Inspector write the GC report and filled the
system
Superintendent check transfer the B/E for audit
30
Superintendent check transfer the B/E for audit
Audit checking process
Superintendent - out of charge
B/E printout (duplicate triplicate along with
custom gate pass)
B/E print out signature by Superintendent
Duplicate gate for CONCOR gate pass
CONCOR due charges paid
CONCOR get pass
Custom sipoy allowed CONCOR get pass
CONCOR import shed in charged allowed the get
pass
Release the shipments
31
Process flow for custom clearance sea shipments
/import B/E filed with based on invoice packing
list B/L under import policy /Scheme
Bill of entry noting/submission in custom
B/E goes to Appraise for assessment
Dealing assistant check the docs /licenses and
forward file to appraiser
Appraiser doe assessment and forward for audit
Audit pass B/E and forward to dc group(if value
is more than 1 lakh)
DC pass to B/E
B/E printout (original copy ) along with TR 6
If any duty applicable paid and get transferred
in to custom system transfer information goes to
shed section
B/E copy for CONCOR Examination job order
B/E copy with job order container shift
examination area
32
EXAMINATION /SHED SECTION
B/E registration in EDI (import shed)
Inspector examination and report on backside of
original B/E (file system)
Superintendent check gives out of charge
B/E print out signature by Superintendent
Duplicate B/E with relevant doc for the file
detachment
DO custom gate for CONCOR get pass
CONCOR due charge paid
CONCOR gate pass
Custom sipoy allowed CONCOR gate pass
CONCOR import shed in charge allowed the get pass
Release of shipments
33
Kolkata sea port movement aproxx
MONTH IMPORT (In Tues)in IN EXPORT (In Tues)
August 20916 20920
September 19383 18378
October 17950 18288
34
Management Team
ACCOUNTS.
IMPORT DEPART
CUSTOM HOUSE OPERATION .
MARKETING SALES .
CUSTOM CLERANCE DEPART .
OFFICE LOGISTICS SUPPLY CHAIN.
PORT OPERATION.
EXOPRT DEPART
CUSTOMER SUPPORT.
35
  • QA

36
  • Thanks You
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