logistics supply chain mgmt

1
Introduction and Establishments'
Internationals Logistics operation process
Kolkata Westbangal Sea port /Airport - Export,
Import Custom Clearance Service. A complete
Supply chain Solutions Future Supply Chain
2
Personal information

• Abhimanyu kumar
• B12 3rd floor pandav nagar opp mother dairy delhi
• 919910846508
• In.abhimanyu_at_yahoo.com
• MBA/PGDM
• Logistics operation management marketing
• Working 4.9 years in logistics industry India
  export ,import , custom clerance and
  transportation service worldwide.

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• .

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Content
ss
Introduction Major Target Area via Kolkata
port Service Export process Import
process Custom Clearance process Export
import movement Management Depart
5
Eastern Business market

• West Bengal
• Jharkhand
• Orissa
• Bihar
• Bangladesh
• Assam
• Nepal
• Manipur
• Meghalaya/Aruanchal Pradesh

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Service
IMPORT intl Sea/ Ocean Import Air imports

• Service
• Logistics supply chain
• Kolkata Sea port/ Air port

Export intl Sea / Ocean Export Air Exports
Custom clerances Import Custom clerances Export
Custom clerances
7
Export process/req..doc Air movement

• Air export process start with receiving a
  booking for particular destination .Ones the
  exporter agreed upon the rats etc .He provide us
  commercial invoice ,Packing list other document
  which include.
• Import/export number (IEC no ) allotted by DGFT
• Authorized Dealer code ( Ad code)
• Bank a/c number
• ARE- 1
• Certificate of origin (Gulf countries)
• Generalize System of Preferences ( GSP) (European
  union ) after receiving this document paper ware
  field with custom departments
• for Custom clearance . Paper Field with
  custom departments are
• Shipping Bill
• Commercial bill
• Packing list
• Sdf
• Annexure - A ( Declaration form for export of
  goods)
• Noted - Papers Filed under different
  scheme depending upon the nature of goods .
  Different scheme are below -
• Duty Drawback
• Duty free
• DEPB ( duty Endorsement Pass Book)
• EPCG ( Export Promotion Capital goods )

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• MASTER AIR WAY BILL (MAWB)
• Obtained From IATA ( International Air
  transport Association ) agent .it contains The
  accounting Information IE . The shipment is
  prepaid or collect . Other Information on MAWB is
  Detail of Shipper . Detail of Consignee ,
  Carriers Agent name (Name of issuing agent )
  ,Agent code ,No o PKG ,gross weight ,dimension ,
  Rate Amount etc
• HOUSE AIR WAY BILL (HAWB)
• Issued By forwarding agency of
  particular shipment id Addressed to the agent of
  Forwarding Agency
• HAWB was issued because of ?
• 1 Shipments contains goods/pkt belonging to
  different consignee . In that case shipment was
  send along with HAWB which Have the information
  regarding different consignee and details of
  their goods/pkt
• 2 Shipment is not Prepaid and payment is not to
  collected from the buyers . In this case also
  consignments was send to our agent after payment
  realization he handed over the consignment to
  actual buyers.

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• CARGO MANIFEST
• Contains the detail information regarding
  shipments in the case of consol shipments . It
  contains the information regarding MAWB NO, HAWB
  consignee to Origin , final destation ,No of pkt
  weight Nature of goods shipper names and address,
  consignee Name address . Payment details
  whatever prepaid or collect.
• CARTING-ON-LINE
• Booking with airlines with done
• Labeling is done
• Terminal charge receipt (TC) is obtained online
  from Airport authority site
• Shipment entered at air cargo terminal where
  examination weight and X RAY of shipment done and
  shipment hand over to airlines
• After shipment reaches at part of destination the
  following document send to the shipper
• ORIGNAL MAWL/HAWL, Shipper bill ( exchange
  control copy),EP copy, SDF from, terminals
  charges receipt , bill, etc.
• Some other work do for .
• DOC awaiting/ Doc received, Shipment awaited
  /Shipment Received , Awb Awaiting for nominated
  agent ,Embargo at destination / shipment cleared
  Ex del / Shipment hand over to consignee /post
  shipment document submitted /bill dispatched
  /Shipment bill no awaited /invoice no

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Export process/req..doc ocean movement

• In Ocean Export, there is selling of goods by
  manufacture Export/merchant exporter (shipper to
  the overseas customer consignee), There are the
  various terms through which the exports are made,
  these Term are as under Defined-
• EX WOKS
• Ex woks means from Exporter's factory to the
  importer's factory whole charges will bread by
  the importer's
• FOB (free on board)
• In FOB the charges up to the port of origin will
  Beard by seller and all other charges like Ocean
  Freight and insurance will be bread by buyers.
• CFR ( cost and freight)
• In CFR The cost of material and freight charge up
  to the port of discharge will be bread by seller
  and all other charges from the port of discharge
  will bread to buyers factory will bread by buyers
• CIF (Cost Insurance And freight)
• In CIF The cost of The material, Freight And
  insurance Up to the port of discharge will bread
  seller and other charge from of discharge to the
  buyers factory will bread by seller.

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• Ocean Export Process flow
• We require commercial invoice/Packing along with
  IEC code of Party.
• Cheek the commercial invoice and took confirm
  nation from shipper the term of export whether it
  is CIF lt CFRltCIltFOB
• Under which scheme they wants to export whether
  it is BEPB , Drawback, DFRC, DEEC, Advance
  license and EPCG.
• When they want to export under EPCG scheme First
  of all cheek that whether they are registered for
  export under EPCG on concerned ICD, If they are
  not register for first register them ,if they are
  already registered then ask than provide the EPCG
  links and EPCG registration number.
• Cheek Whether the shippers is registered in
  relevant ICD from that we clear the container ,
  if they not register first of all registered them
• Choose the side shipping lines and arrange the
  container from CONCORD as per the shipper
  schedule or requirement .
• File the commercial invoice in custom for
  preparing the cheek list and cheek that is it
  must be according to the term and scheme.
• Providing the cheek list along with the
  deceleration from SDF from GR etc To Shippers for
  Preparing the excisable documents.
• After stuffing and gate out the container from
  shipper side , container move from dry port for
  custom clearance.
• After gate in the container in ICD , shipping
  line and custom make the entry of container in
  their register after the shipping lines provided
  a cargo Receipt Number.

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• Against the shipments shipping lines issue
  forwarding note to concore in forwarding note
  there are mention the container number , shipping
  bill number net weight , gross weight ,
  description of shipment.
• CHA prepare Annexure (c) in Annexure (c)there are
  mention shipping bill number and date , container
  no , shipping line name , port of discharge ,
  port of origin, name of inspector and
  superintendent etc and make the self declaration
  of shipment .
• CHA provided set of documents like invoice
  /packing list, excise documents cargo receipt no
  CRN, forwarding notes, cheek list of shipping
  bill with annexure (c) copy to custom office for
  custom late export, as per those documents ,goods
  are examine and inspect by inspector, then
  inspector then the inspector make the examination
  report in the computer, after that shipping bill
  reflect on the screen of concerned superintendent
  those are deals in different scheme like advance
  license, DEPB, drawback , DEEE copy , EPCG etc
• After verify the details of shipping bill
  superintendent gives approval for let export .
  Than three is generating the shipping bill copy ,
  Exchange control copy EP copy DEPB copy ,
  Examination report of copy of TR-1 TR -2
• CHA make two set of paper , one is for shipper
  and another set will go with container . Custom
  copy of shipping bill , examination report ,CRN ,
  Annexure (c) and let export report will go with
  container and exporter copy , exchange copy
  document endorse by custom send to shipper.
• CHA hand over the container to CONCOR for rail in
  dry port or sea port along with CRN , cheek list
  of shipping bill/invoice ,TR copies and after
  rail booking CONCOR provided the RR ( railway
  release)

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• When container moves through rail than one copy
  of TR handover to Hipping lines and another copy
  retained by CONCOR Shipping line manager for
  sailing the container.
• Bill of lading issue by shipping line or agent
  what ever shipper want BL issue by shipping line
  called Master BL and BL issue by agent called
  House BL .
• There are two type of BL , Received for Shipments
  On Board BL Shipping line/ Agent Provided
  Generally Five copies Of BL, First Original ,
  second Original Third Original, There are
  negotiable copy and two copy of non negotiable
  BL
• Intimation of Shipments Given to our/shippers
  Agent
• Some Document Required in Ocean export
• INVOICE (9 COPIES)
• PACKING LIST (9 COPIES)
• COPY OF LETTER OF CREDIT/ORDER/CONTRACT/
• CORRESPONDENCE LEADING TO EXPORT OF CONSIGNMENT.
• EXPORT DECLARATIONS .
• GR FORM IN DUPLICATE DULY FILLED AND SIGNED UNDER
  YOUR RUBBER STAMP.
• FREIGHT CERTIFICATE DULY SIGNED UNDER YOUR RUBBER
  STAMP.
• PERMANENT INCOME TAX NUMBER.
• IMPORTER/EXPORTER CODE NO. GIVEN BY
  JT.C.C.I.E/D.G.F.T.
• FORWARDING INSTRUCTIONS AS PER ATTACHED FORM.
• E.I.A. CERTIFICATE/QUOTA CERTIFICATE ETC.,(WHEREVE
  R APPLICABLE)

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• ASSITIONAL DOCUMENTS REQUIRED FOR EXPORT UNDER
  D.E.E.C OR D.E.P.B. Performa Invoice (2
  copies).D.E.E.C/D.E.P.B. Book or its Application
  together with the receipt in duplicate whichever
  is applicable.Declarations.
•  ADDITIONAL DOCUMENTS REQUIRED FOR EXPORT UNDER
  CLAIM FOR DRAWBACK. Drawback claim copy of the
  S/B duly signed on the reverse of the same on the
  revenue stamp under your rubber stamp.
• Name, Address and A/c. No., of your bankers where
  drawback amount is to be credited.
• Drawback Serial No.
• If in case shipment by Merchant Exporter name and
  address of Manufacturers to be included on
  Invoice and certificate issued by Central
  Department to the manufacturer stating that
  Modvat have been availed by them for the quantity
  sold to the exporter.
•  ADDITIONAL DOCUMENTS REQUIRED FOR EXPORT FROM
  MUMBAI E.D.I Number allotted by Mumbai Customs.
  In case the same is not taken from Customs
  registration will have to be done prior to
  export.
• N- Form and under taking for the same duly signed
  under your rubber Stamp.
• In case there are any specific requirements the
  same may be intimated to us when sending the
  documents for shipment like palletisation,
  fumigation Phytosanitory, SGS, Commission to be
  declared on GR etc.

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Import process/req..doc Air movement

• We required Shipment inform/document like
  purchase order , commercial invoice /packing list
  Airways bill Shipper Address /contact Person
  name /cont number from the consignee or shipper.
• We will coordinate from our overseas agent
  regarding Shipments regardiness date pickup
  status booking status pre alter docs update
  consignee accordingly
• Airlines file the IGM in custom and after getting
  dues give Do in favor of consignee
• There is Required verified the documents like
  commercial invoice packing list MAWB?HAWB exam
  code (tariff classification of material) scheme
  (what ether it is advance license normal
  shipments , EPCG , target Scheme etc
  )procurement certificate ( if shipment is for
  100 EOU ), IEC code, PAN, in case EOU green Card
  ,LOP) and cargo manifest must be tally with
  commercial invoice packing list.
• CARGO MANIFEST
• In cargo manifest there are mention the agent
  details consignee/shipper details ,MAWB/HAWB
  number, flight details , package , gross weight/
  net weight..
• On the basics of commercial invoice CHA make the
  Checklist for calculation of duty on import and
  provided the cheek list to importer so that they
  manage and pay the duty amount through DD or as
  present online submitted .
• We verify the checklist as per the commercial
  invoice whether all the details are correct I.e.
  the goods are classified in proper tariff
  heading ,invoice number and date ,invoice value
  in FC, Importer name , CIF FOB Value In INR

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• The duty always calculate on CIF value and in
  CIF value is 1 hidden loading charge included .
• CIF price or CIF value refers to the price
  actually paid or payable to the exporter for the
  good when the good is loaded out of the carrier,
  at the port of importation. The price value
  includes the cost of the good, insurance and
  freight necessary to deliver the good to the
  named port of destination
• There are Following copies of bill of entry ,
  original , for buyers ,Duplicate for Transporter
  Triplication copy ,custom copy and examination
  report.
• CHA make two set of paper in one set original
  ,Duplicate, triplicate copy of bill of entry and
  in another set custom copy . Examinations
  report .after depositing the duty amount in
  custom bank these paper present to the
  inspector/superintendent for appraising .
• After apprising the documents moves to said and
  inspector shed will examine the goods and match
  with the documents. After examine the goods
  superintendent shed gives out of charge
  certificate for release the goods.
• Arrival of goods and procedures prior to lodgment
  of goods - Conveyances to call only at
  Airports     Power to board conveyance, to
  question and to demand documents     Delivery of
  Import Manifest   General Conditions    Amendmen
  ts  , Penal Liability    Entry Inwards 
  Enclosures to Import General Manifest 
   Procedure for filing IGM at Custom Houses
  operating EDI service centers 
•     Filing of Stores List   Unloading and
  Loading of Goods   Other liabilities of
  carriers 

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Import process/req..doc ocean movement

• CO-ORDINATING WITH OVERSEAS
• Routing order to be sent to overseas agent.
• Follow up the overseas agent for pick up of
  goods.
• Follow up with overseas agent for booking details
  and pre alert documents' along with debit note.
• Checking the documents and conformation to the
  overseas agent.
• Follow up the overseas agent for MBL telex
  release and detention free period.
• COORDINATION WITH CUSTOMER
• Daily status to be send to customer.
• Booking details and pre alert documents along
  with freight certification to be send to
  customer.
• Checking with the customer whether the shipment
  is factory to be stuffing or port stuffing .If
  the shipments if factory de stuffing provided the
  FDS language to the customer and get back the
  same proper signed stumped along with appropriate
  container security DD
• Ones the shipment through BRO get the same before
  release the DO
• COORDINATION WITH THE SHIPPING LINE
• Follow up the shipping line for shipment status.
• Filling prior IGM Manifestation with shipping
  line.

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• Follow up the FDS language, container security
  and debit note.
• Follow up for IGM details, collection of deliver
  order along with appropriate detention free
  period and FDS
• Follow up for the container security refund in
  shipping line
• BILLING AND DOCUMANATION
• Opening new file for customer
• All required details must be on the file along
  with company job no
• Documents must be in the appropriates set as 1
  MASTER SET 2 HOUSE SET3 DO SET4 REMITTANCE SET4
  BILL COURRIER SET etc.
• Shipments' arrived at POD bill must be sent to
  they customer with all supporting documents
  before the release the shipments as per contract
• REMITTANCE AND COLLECTION OF PAYMENT
• Remittance set must be submitted to account once
  pre alert received form overseas
• Bank acknowledgement TT copy must be obtain
  from account for Remittance conformation.
• Payment record must be maintained to keep track
  for payment of customer as well clients.
• MONTHLY PROFITABLITY
• An excel sheet as well software used by company
  must maintained for each month profitability

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• LIST OF NORMAL DOCUMENTS REQUIRED FOR IMPORT
  CONSIGNMENTS -
• Import/Export Code No. given by Jt. CCI E. /
  D.G.F.T.
• Permanent Income Tax A/c. No. allotted to
  importer.
• Signed copy of Invoice.
• Signed copy of Packing List.
• Bill of Lading/Airway bill.
• Insurance memo/policy.
• Import License/C.C.P with letter of
  Transfer/letter of a authority etc. Incase the
  license is attached to any other B/E, a Photocopy
  of the same can be submitted for processing the
  documents, Original License will however be
  required for release of the consignments. OR
  O.G.L declaration giving appendix/List/Sr.No with
  copy of Industrial
• License/SSI Registration Certificate. (English
  Translation required when Certificate is not in
  English).
• Set of Importers Declarations and GATT
  declarations signed under your rubber stamp.
• Certificate of Origin.
• Literature/ Certificate of Analysis/ Catalogue/
  Write up.
• Order/Order Confirmation.
• No Commission Declaration. When cargo is in bags
  or drums packing material declaration as per
  P.N.99/90.
• Freight memo with Bank Freight Certificate, where
  freight is payable in India.
• Bank Draft/Letter of Credit.

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• Original documents duly endorsed in your favor by
  your Bankers and in turn endorsed by you under
  your rubber stamp in our favor. Invoice duly
  attested by Bank should also be sent. OR Letter
  of authority authorizing us to collect Delivery
  order on your letter Head (in 3 copies) with Bank
  Delivery order on banks letterhead (consignment
  by Air) along with Bank attested Invoice.
• In addition to the above following documents
  where applicable should also be sent to us
• Original D.E.E.C./ D.E.P.B. together with
  relevant Declarations.
• 18a. Concessional duty certificate (issued by
  DGTD or any sponsoring Authority )
• Adhoc exemption certificate with the end-use
  bond.
• N.Form and Undertaking (in case of clearance at
  Mumbai.)
• In addition where cargo is to be bonded Warehouse
  Outside Bombay.
• Double-Duty bond.
• Transit bond.
• Space availability Certificate from Warehousing
  Authority
• N.O.C. from Customs/Central Excise.
• Insurance policy for duty amount favoring
  Commissioner of Customs covering Transit from
  Bombay Customs to Public Bonded Warehouse.
• It is advisable that you obtain a re-warehousing
  certificate from proper authority for submission
  to Bombay Customs for cancellation of bond by
  you. Please advise us in advance whether the
  consignments to be cleared are for Home
  consumption or to be bonded.
• Kindly advise us the name of the Transporter
  through whom the consignment is to be dispatched
  on clearance as also the address where the cargo
  is to be delivered.

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Process Flow for Custom Clearance /air shipments
Import B/E filed With Custom based on invoice,
packing list AWB green channel (Gc)
Bill of entry noting/submission in custom with GC
B/E goes to appraisal
B/E assessed by appraiser
Query and Replied
Appraiser for to audit department ok than B/E
forward
Audit checks and if found ok , B/E forwarded to
Ac/dc group
Ac/Dc examines and if ok than allow for B/e
printout with GC
Simultaneously B/E copy goes custom bank (SBI)
system
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B/E print out taken and bank challan (TR6)
prepared
CD is paid and get transferred into custom system
transfer information goes to shed selection
EXAMINATION/SHED SECTION
B/E Registrations in EDI (import shed)
Inspector examination and report on backside of
original B/E
Superintendent cheek transfer the B/E for audit

23
Audit checking process
Superintendent out of charge
B/E printout (duplicate triplicate along with
customer with gate pass)
B/E printout signature by superintendent
Duplicate B/E with all relevant docs file
detachment
DO, customer gate pass for CONCOR gate pass
CONCOR due to charge paid
CONCOR gate pass
Customer sipoy allow CONCOR gate pass
CONCOR import shed in charge allow the gate pass
Releases of shipments
24
Process flow for custom clearance - Air
shipments import B/E filed with custom based on
invoice packing list AWB without Green channel
(GC)Group/ Assessment section
Bill of entry noting /submission in custom EDI
System
B/E goes to appraiser for assessment
B/E Assessed by appraiser
Query /Replied
Appraiser found ok than B/E Forward to dept
Audit checks and if ok . B/E forward to AC/DC
group
AC/DC examination and found ok than allows for
B/E printout
Simultaneously, B/E copy goes custom bank system
B/E print out taken and challan (TR6) prepared
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Cd is print gets transferred to custom system
transform nation goes to shed than location
applied for slip obtained
Examination /Shed section
Location of material at warehouse and shipment
for examination
Inspector examination the shipment and write
examination report on the original B/E copy
Query /Replied
Report goes to superintendent ,document are cheek
and if ok ,out of charge given
AAI charges (bank challan BC) is generated and
charge are paid in bank
Gate pass is made and shipment released
Release of shipment and trucking to consignee
facility
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Process flow for custom clearance SEA shipments
/import B/E filed with custom based invoice ,
packing list BL Green channel (GC)GROUP
/ASSESMENT SECTION
Bill of entry noting /submission in custom with
GC request
B/E field on self acceleration scheme (self
assessment)
Original B/E - printout
CD is paid and get transfer into custom system
transfer information goes to import shed section
B/E copy for CONCOR/CUSTOM HOUSE loading on order
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Examination/ Shed Section
DC shed allowed GC
B/E registration in EDI
Inspector write the GC report and fill the system
superintendent cheek transfer the B/E for
audit
Audit checking process
Superintendent out of charges
B/E printout (duplicate triplicate along with
custom gate pass)
B/E printout signature by superintendent
Duplicate gate for CONCOR gate pass
CONCOR due charge paid
28
Process Flow For Custom Clearance SEA Shipments/
import B/E filed with custom based on invoice
packing list B/L without green channel
(GC)GROUP /ASSESMENT SECTION
CONCOR/CUSTOM HOUSE Gate pass
Custom sipoy allowed CONCOR gate pass
CONCOR import shed in charge allowed the gate
pass
Released the shipments
Bill of entry noting /submitting in custom
without (GC)
B/E filed on self acceleration scheme (self
assessment )
B/E printout (original copy with TR 6)
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EXAMINATION /SHED SECTION
CD is paid and gets transferred into custom
system transfer information goes to import shed
section
B/E copy for CONCOR examination job order
CONCOR shift container in examination area
DC shed allowed GC
B/E registration in EDI (import shed)
Inspector write the GC report and filled the
system
Superintendent check transfer the B/E for audit
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Superintendent check transfer the B/E for audit
Audit checking process
Superintendent - out of charge
B/E printout (duplicate triplicate along with
custom gate pass)
B/E print out signature by Superintendent
Duplicate gate for CONCOR gate pass
CONCOR due charges paid
CONCOR get pass
Custom sipoy allowed CONCOR get pass
CONCOR import shed in charged allowed the get
pass
Release the shipments
31
Process flow for custom clearance sea shipments
/import B/E filed with based on invoice packing
list B/L under import policy /Scheme
Bill of entry noting/submission in custom
B/E goes to Appraise for assessment
Dealing assistant check the docs /licenses and
forward file to appraiser
Appraiser doe assessment and forward for audit
Audit pass B/E and forward to dc group(if value
is more than 1 lakh)
DC pass to B/E
B/E printout (original copy ) along with TR 6
If any duty applicable paid and get transferred
in to custom system transfer information goes to
shed section
B/E copy for CONCOR Examination job order
B/E copy with job order container shift
examination area
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EXAMINATION /SHED SECTION
B/E registration in EDI (import shed)
Inspector examination and report on backside of
original B/E (file system)
Superintendent check gives out of charge
B/E print out signature by Superintendent
Duplicate B/E with relevant doc for the file
detachment
DO custom gate for CONCOR get pass
CONCOR due charge paid
CONCOR gate pass
Custom sipoy allowed CONCOR gate pass
CONCOR import shed in charge allowed the get pass
Release of shipments
33
Kolkata sea port movement aproxx
MONTH IMPORT (In Tues)in IN EXPORT (In Tues)
August 20916 20920
September 19383 18378
October 17950 18288
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Management Team
ACCOUNTS.
IMPORT DEPART
CUSTOM HOUSE OPERATION .
MARKETING SALES .
CUSTOM CLERANCE DEPART .
OFFICE LOGISTICS SUPPLY CHAIN.
PORT OPERATION.
EXOPRT DEPART
CUSTOMER SUPPORT.
35

• QA

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• Thanks You