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Formatting XML Records for Capture and Management in DoD Certified Electronic Records Management Sys

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Style. Publish. Web. The Demonstration Participants. Easy to use XML authoring tool (i4i) ... Classical document management (FileNET) Records management (Provenance) ... – PowerPoint PPT presentation

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Title: Formatting XML Records for Capture and Management in DoD Certified Electronic Records Management Sys


1
Formatting XML Records for Capture and Management
in DoD Certified Electronic Records Management
Systems Demonstration to the XML.GOV Working
Group by Broadvision FileNet Provenance
Systems Infrastructures for Information Inc.
(i4i) Impact Innovations Group
2
Business Challenges Facing eGovernment
  • Extending the enterprise
  • Virtual team members - not up-to-speed on latest
    goals, directions and progress
  • Information stovepipes - multiple entryways
  • Securing the enterprise
  • Listening to employees, customers, and partners
  • Maintaining the environment
  • Managing the information feeding frenzy

3
User Challenges Facing eGovernment
  • Sea of information - Difficult to gain real
    insight
  • Inadequate content quality, accuracy, consistency
    and timeliness - The information morgue
  • High turnover of information - ltPoor informationgt
    awareness
  • Current web site is static, difficult to navigate
  • We just wont use it !

4
US DoD 5015.2 Standard
  • Approved Nov. 1997 for all DoD agencies
  • NARA endorsement for US civilian agencies
  • Vendor Certification Program
  • Registry of certified products
  • Two certification categories
  • RMA products
  • Product Pairs
  • EDMS with certified RMA products

5
Standards Based End-to-End Content Creation,
Content Management, Record Management, and
Delivery Solution

Design
Create
Manage
Deliver
Transform
New Content
ContentRepository
  • Extract
  • Layout
  • Style
  • Publish

1
2
3
4
5
Legacy Systems
6
The Demonstration Participants
  • Easy to use XML authoring tool (i4i)
  • XML component version control (BVSN)
  • Classical document management (FileNET)
  • Records management (Provenance)
  • Personalized web delivery (BVSN)

7
Demonstration Overview
  • Content authors use MS Word interface to create
    XML Content (I4I Products)
  • FileNet Repository, Classified and Declared to be
    an official Record
  • BroadVision One to One Publishing
  • Fine Grained XML element storage
  • Workflow Controlled and Upon Approval
  • Content is added to FileNet Official Record
  • Content is published on the BroadVision Web
    Portal
  • FileNet provides for classification and
    declaration of documents in a Content Repository
  • Classifying a document is the process of
    selecting an appropriate prefix (subject) and
    file number
  • Declaring a FileNET document creates a
    corresponding document profile in Provenance
    ForeMost under the prefix and file number in
    which the document was classified.

8
Demonstration Overview
  • Once declared, the original document is managed
    by a responsible control group with privileged
    access.
  • When the corresponding Provenance ForeMost
    document profile qualifies for disposition, the
    ForeMost process removes or transfers the
    original document from FileNET.
  • The official record resides in the FileNET
    repository
  • BroadVision Portal users view a read-only copy of
    the official record stored in FileNET

9
The Government EcoSystem
Business, Partner Net, Extranet
Citizen-Service, Commerce
Government Enterprise Systems
Business Portal, Internet
Intranet
Government Employee Portal, Intranet
Internet/Extranet
10
The E-Government Enterprise
1,000-10,000X
100-1,000X
0.1X
Specialists
Customers
Citizen
11
One-to-One Extended-Enterprise
ERM (Extended-Enterprise Relationship
Management) Self service
(70-80)
CRM (Customer Relationship Management) Intermediar
y-assisted service
(20-30)
12
Challenge Government must capture multiple
sources of records
Paper
EDMS
Video, Microfilm, CD ROM, Etc
Web Content
E-Mail
Records Management Business Rules Standards
Electronic Records Management System
Records Vaults
13
S4/TEXT - TAGLESS EDITOR
  • Valid XML in Microsoft Word
  • Tagless Editing
  • Collaborative Content
  • Customized Behavior

14
TAGLESS EDITING
  • Familiar Interface -- Microsoft Word
  • Hide the tags
  • Play to the users understanding
  • of the logic of the document

15
S4/TEXT - TAGLESS EDITOR
  • Builds on your existing IT
  • infrastructure
  • Eliminates specialized training
  • Facilitates mass deployment
  • Delivers XML to the enterprise

16
Market Leadership BVSN Accolades
October 2000 Deloitte Touche Technology Fast
500 No. 15
17
Key Features BroadVision Enterprise Information
Portal
Collaboration
18
BroadVision End-to-Ende-Applications Suite
E-Financial Banking, Brokerage Capital
Markets Insurance
E-Gov
E-tailing
E-Travel (Amadeus)
E-Telco (Sema)
E-Manu (I2)
Buy (Procurement)
Trade (MarketMaker)
Sell (Merchandising)
Billing
Knowledge Management
InfoExchange Portal
19
One-To-One Solutions for E-Government
Email
GSM
Phone
IVR
Internet
Casual Publishers
BusinessManager
Multi-Channel Touch Points
Command Center
Design Center
Instant Publisher
Publishing Center
Open Adapters for Data System Integration
System Manager
Content Creation
Developer
One-To-One ToolsTM
20
Impact Innovations Group
  • Impact Innovations provides comprehensive
    business consulting services and technology
    solutions for government and commercial
    organizations.
  • We deliver a wide range of leading-edge
    solutions, from packaged solutions to highly
    customized application development services to
    technical assessments and management studies and
    analysis.

21
Impact Innovations Group
  • Impact Innovations will provide XML Portal
    solutions that adhere to standards like DoD 5015
  • We are partners with BroadVision and FileNET

22
Provenance Background
  • Founded in 1989
  • Leader in Electronic Records Management
  • Assisted in Defining the DoD 5015.2 Standard

23
Provenance Background
  • Locations
  • RD and Customer Support Ottawa
  • Sales, Customer Service, Marketing and
    Professional Services - Arlington, VA
  • VC Funding,
  • 200 Growth, IPO 2001

24
ForeMost Enterprise - Version 2
  • Easy to Use
  • Full 3-Tier, 32 Bit Records Management Solution
  • Consistent Management of All Records Regardless
    of Source
  • Most Advanced Application Programmers Interface
    (API)

25
FileNET Corporation
  • Providing Imaging, Workflow and Integrated
    Document Management products since 1984
  • FileNET products provide the foundation for
    eContent and eProcess management applications,
    providing The Substance Behind eBusiness
  • Panagon Content Services and Panagon IDM Desktop
    provide the foundation for the XML Working Group
    demo.

26
FileNET Corporation
Provenance FileNet Panagon Connector
  • Panagon
  • Maintain a repository for documents.
  • Provide a framework for security,
    checkin/checkout, version control.
  • Integrate with eProcess workflow
  • ForeMost Enterprise
  • Establish document as a corporate record.
  • Apply a schedule (file plan) with retention
    parameters.

27
FileNET Corporation
Panagon Definition
Client/Server and web-based products for the
control of all documents, and the automation of
business processes in an organization.
28
FileNet Managing eBusiness applications
What are your biggest challenges in managing
content? 1
Panagon
44
Not enough resources
Panagon
Updating content/keeping it timely
38
Getting content from within org.
22
Panagon
Workflow/version control
Panagon
22
Broken links
12
Managing for multiple browsers
10
Moving from static to dynamic
10
Synchronizing multiple sites
6
All others
16
1 Source Forrester Research, Inc. 1999. Multiple
responses accepted
29
eBusiness Solutions
eBusiness Application
BroadVision
CampaignManagement
Store Front
Catalog
BroadVision eBusiness/ eCommerce Applications
Configuration
Merchandising
Billing
Order Mgmt
Personalization
Process Management
Business Rules
BroadVision
CommerceData
Content/RecordsManagement
LegacyData
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