DEPARTMENT OF HUMAN SETTLEMENTS Role of the Department in the management of service providers

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DEPARTMENT OF HUMAN SETTLEMENTSRole of the
Department in the management of service providers

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INDEX

• Purpose
• Applicable Prescripts
• 3. Implementation of Prescripts
• 4. Supply Chain Management (SCM)
• 5. Supplier Database

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Purpose

• This is to give the portfolio committee an
  overview of what the Department is doing in
  managing service providers

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Applicable prescripts

• Section 217 of the constitution
• PFMA
• Treasury Regulations
• Preferential Procurement Policy Framework Act
  (PPPFA)
• Broad Based Black Economic Empowerment Act
  (BBBEEA)

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Implementation of Prescripts

• As required by the Treasury Regulation 16A4 the
  department has a Supply Chain Management (SCM)
  unit within the office of the Chief Financial
  Officer.
• The unit is at Directorate level and is only
  servicing the National Department and therefore
  is charged for implementing the SCM system in the
  National Department.

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Supply Chain Management (SCM)

• The SCM unit is responsible for
• Procurement
• Logistics
• Transport services
• As part of procurement the unit manages the
  supplier database.

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Supplier Database

• Database is managed on a stand alone system
  called iqual.
• This software is used also by other departments
• The database is updated quarterly through an
  invitation to service providers which is
  published on the government Tender bulletin.

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Supplier Database

• Service providers collect the prescribed forms at
  the departments offices, complete them and
  submit them to the department.
• The department after perusing the forms captures
  the supplier details on the system.
• The system rotates requests for quotations (RFQ)
  between suppliers and prints RFQ in respect of
  each supplier.

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Supplier Database

• This database is used in respect of all
  transactions below R500 000.00.
• When procuring from service providers the
  department checks with National Treasury to
  ensure that a service provider is not black
  listed.

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