Presentation on the Department of Land Affairs

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Department of Land Affairs
Presentation on the Department of Land Affairs
performanceJanuary to March 2006 2007
financial yearApril to June 2007 2008
financial yearPortfolio Committee22 August
2007 Presented byMr Eddie MohoebiActing Chief
Operations Officer
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Focus of Presentation

• Brief overview of 4th quarter of 2006-2007
  financial year (January March 2007) Annual
  Report briefing will be comprehensive
• More detailed focus on 1st quarter of 2007-2008
  financial year with special reference to
  strategic targets

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2006/07January March 2007 Departmental
Performance
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PROGRAMME 1 AdministrationOffice of the
Director-General
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PROGRAMME 1 Administration Corporate
Services
Outputs (1 2) Performance Indicators Target Actual Performance
Organisational structure and establishment that support the achievement of departmental strategic objectives aligned Norms, structure establishment based on departmental strategic goals objectives developed by Aug 2006 August 2006 New norms, business processes and proposed structure finalised in Dec 2006, leadership alignment programme initiated.
Organisational structure and establishment that support the achievement of departmental strategic objectives aligned Capacity building plan to address short, medium and long term needs October 2006 Draft HR Plan completed January 2007 Retention Strategy reviewed.
Organisational structure and establishment that support the achievement of departmental strategic objectives aligned Evaluated performance and efficiency of SSCs by Oct 2006 Completed in October 2006 Achieved.
Batho Pele Revitalisation Strategy that enhances service delivery and customer relations developed Aligned and approved Departmental and Programmes SDIPs. Published Citizens Charter March 2007 Dept Programmes SDIPs as well as Citizen Charter developed in approval process (subsequently approved in first quarter of 2007/08).
Batho Pele Revitalisation Strategy that enhances service delivery and customer relations developed Six monthly reporting Report on how challenges are addressed 2 reports July 2006 Access Redress Report as well as Client Satisfaction Survey completed. Addressed as part of Programmes SDIPs.
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Output (3) Performance Indicators Target Actual Performance
A needs-based skills development framework for all identified stakeholders in land and agrarian sector developed Consultation with stakeholders Availability of needs analysis report by March 2007 Needs Analysis Report by March 2007 Consultations conducted with PLROs and beneficiaries of identified projects skills audit conducted in respect identified beneficiaries. Needs analysis report completed.
A needs-based skills development framework for all identified stakeholders in land and agrarian sector developed Availability of skills audit database for land reform beneficiaries based on the framework developed March 2007 Database not achieved though information on the skills audit available. This output has been carried forward to 2007/08 and is currently being attended to.
A needs-based skills development framework for all identified stakeholders in land and agrarian sector developed Training programmes for land reform beneficiaries based on framework developed 1 framework by March 2007 Not achieved , the magnitude of the needs analysis was underestimated. This output has also been carried forward to 2007/08 and is currently being attended to.
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Outputs (3 cont, 4 5) Performance Indicators Target Actual Performance
A needs-based skills development framework for all identified stakeholders in land and agrarian sector developed Partnerships with identified land and agrarian reform tertiary institutions, NGOs, CBOs March 2007 Partially achieved, draft MOU with University of Fort Hare. (MOU subsequently signed in first quarter of 2007/08).
A needs-based skills development framework for all identified stakeholders in land and agrarian sector developed 250 bursaries in Geomatics and Land Information Management by 2011 150 Interns 90 bursaries 150 interns Achieved. Exceeded. 218 Interns appointed.
Appropriate guidelines for programmes for people with disabilities and those living with HIV AIDS Guidelines for development of empowerment land reform programmes for the disabled 7 Consultations with organised forums for disabled held (296 participants). Guidelines Strategy for the Disabled completed.
Reporting mechanism on departmental performance enhanced Monthly and quarterly financial reporting in terms of the PFMA Monthly Achieved.
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Outputs (6, 7 and 8) Performance Indicators Target Actual Performance
Appropriate IT skills Reviewed structure and appointment of competent staff March 2007 New structure proposed, as part of the proposed new departmental structure. GITO appointed.
Unified Architecture Integrated Business, systems technology architecture implemented March 2007 Not achieved due to capacity constraints resulting from the then vacant post of GITO.
Disaster Recovery Business Continuity Infrastructure connectivity 100 55 infrastructure implemented 60 connectivity established.
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PROGRAMME 2 Surveys and Mapping
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PROGRAMME 3 Cadastral Survey Management
Outputs (1, 2, 3 4) Performance measures/ Service delivery indicators Target Actual performance
Registerable diagrams, general plans sectional title plans approved, maintained archived in terms of the Land Survey Act, 1997 Sectional Titles Act, 1986 Number of days taken to process all diagrams, general plans and sectional title plans and no diagram, general plan or sectional title plan legally challenged after approval as a result of negligence on the part of a Surveyor-General 15 days in general 10 days for land reform projects 20 days
Complete and current spatial information pertaining to all land parcels in South Africa, in both paper and digital format All newly created land parcels added to database within 15 working days 15 days 15 days
Complete and current spatial information pertaining to all land parcels in South Africa, in both paper and digital format All requests for information from government departments, land surveyors the public processed within 5 working days, without any valid complaints about completeness or of the data 5 days 5 days
Cadastral survey management services supplied in all provinces One new Surveyor-Generals office established in terms of the Land Survey Act in each province by 31 March 2011, to render cadastral survey management services more efficiently to the people in those provinces Limpopo Advertised posts filled, office accommodation being renovated, IT infrastructure being installed.
Amended surveying legislation implemented to support governments aims and objectives on economic development and poverty reduction Implement new Surveying Profession Act which is to be promulgated by 31 March 2007 and Land Survey Act to be amended by 31 March 2008, to transform the surveying profession and to improve the efficiency of cadastral surveys March 2007 Draft Bill submitted to DDG LPI.
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PROGRAMME 4 Restitution
Outputs (1, 2 3) Performance measures/ Service delivery indicators Target Actual performance
All lodged restitution claims settled Remaining 8107 land claims validated, gazetted, verified and settled by 2008 3 243 983 claims settled _at_ R1,1m.
State land released for restitution purposes Memorandum of agreement in place for timeous release of State land for restitution purposes by September 2006 September 2006 Not finalised, guidelines first had to be finalised (done by Feb 07).
Settlement support processes of land claims with development aspect facilitated to ensure sustainable development All settlements plans finalised in line with sustainability checklist by 2008 March 2008 Settlement support Strategy finalized end of March 2007. Ongoing implementation.
Settlement support processes of land claims with development aspect facilitated to ensure sustainable development Improved models and packaging options developed for sustainable settlements by March 2007 March 2007 Models constantly developed ito categories Done for forestry claims, current process to develop models for mining claims. This is an ongoing process.
Settlement support processes of land claims with development aspect facilitated to ensure sustainable development Memorandum of agreement in place with relevant municipalities for housing development for restitution claimants by September 2006 September 2006 Done for projects to Sept 06, ongoing action as claims are negotiated.
Settlement support processes of land claims with development aspect facilitated to ensure sustainable development Restitution projects aligned with municipal IDPs by March 2008 March 2008 Ongoing.
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Outputs (4, 5 6) Performance measures/ indicators Target Actual performance
Claimed/alternative land restored to restitution claimants of agricultural land restored to restitution claimants by March 2008 100 122 708 ha approved for restoration _at_ R742m.
Restitution beneficiaries capacitated to ensure sustainable settlements Skills development framework in place for adequate capacitation of restitution beneficiaries by December 2007 December 2007 Ongoing. Commission and AgriSeta have done a joint proposal to be submitted to Dept of Labour for needs identification in terms of high potential farms falling within the AgriSeta for skills development but also longer term mentoring projects.
Secure tenure for all people working and living on commercial farms and people on communal areas Strategy in place to secure tenure for all people living and working on commercial farms and people living on land restored to restitution claimants by September 2006 September 2006 In terms of strategy all RLCC offices are addressing the rights of people currently on the land by for example including them in the settlement or liaising with PLRO to address. However, these practices still need to be formalized in terms of a strategy to be finalized by July 2007.
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PROGRAMME 5 Land Tenure Reform
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PROGRAMME 6 Spatial Planning Information
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PROGRAMME 7 Deeds Registration
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PROGRAMME 7 Deeds Registration
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2006/07 Financial Performance
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April 2006 March 2007 FINANCIAL PERFORMANCE
PROGRAMME NAME FINAL APPROP ACTUAL EXPENDITURE EXPENDITURE AS A OF FINAL APPROP
Rm Rm
1 Administration 339 336 99
2 Surveys and Mapping 73 72 99
3 Cadastral Surveys 90 90 100
4 Restitution 2 338 b 2 338 b 100
5 Land Reform 854 854 100
6 Spatial Planning and Information 22 21 95
7 Auxiliary and Associated Services 14 14 100
TOTAL 3 730 3 725 b 99
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2007/08April June 2007 Departmental
Performance
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PROGRAMME 1 AdministrationOffice of the
Director-General
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PROGRAMME 1 Administration Corporate
Services
Outputs (1 2) Performance Indicators 2007 Target Q1 Target Outputs
Organisational structure, establishment, processes and culture that support the achievement of departmental strategic objectives aligned and implemented Alignment of structure, establishment, process and culture based on departmental strategic goals and objectives Date of implementation Phase I implemented Approval by Minister Conversion of structure to dept software Job profiles for prioritised posts Not achieved, structure presented to Minister on 11 June 2007. Software delivered, conversion to proceed. Achieved 328 posts for Restitution.
HR Plan and Strategy implemented and monitored Date of implementation of HR Plan Sept 2007 Implementation plan developed Not achieved, as the development implementation of the Restitution Retention Strategy was prioritised.
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Outputs (3, 4 5) Performance Indicators 2007 Target Q1 Target Actual Performance
The implementation of the Batho Pele Revitalisation Strategy to enhance service delivery Number of awareness sessions conducted Number of provinces covered Number of management information reports, highlighting successes and challenges in the implementation strategy March 2008 9 2 Reports (half yearly) Preparatory work on documents for awareness sessions completed Achieved, appointments scheduled for Free State, North-West Limpopo. First report only due in September 2007.
Performance management system reviewed and aligned Availability date Date of implementation of reviewed and aligned performance standards Sept 2007 June 2007 Managers to sign off on performance standards by 30 June 2007 Not achieved, capacity constraints.
Reporting mechanisms on departmental performance enhanced Monthly and quarterly reporting to Minister in terms of the PFMA, the Public Service Act and the relevant regulations Monthly and quarterly Monthly Financial Compliance Reports Partially achieved, other reports delayed due to focus 2006/07 financial year audit.
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Outputs (6, 7, 8, 9 10) Performance Indicators 2007 Target Q1 Target Actual Performance
The implementation of youth and disability empowerment guidelines Starting date for promotion Youth empowerment strategy Number of management information reports on the implementation of empowerment guidelines March 2008 March 2008 4 Reports by March 2008 Implementation plan First Report Promotion, development of implementation plan reporting not achieved, as strategy was only approved in this quarter.
Complete and accurate disclosure of lease revenue A standard operating procedure (SOP) for balance of grants developed Lease revenue received reconciled with lease agreements Availability date Reconciled balance of grants Monthly Sept 2007 Monthly Monthly Draft SOP Not yet achieved, as focus was on reconciliation of 06/07 financial year info for audit purposes. Not achieved, capacity constraints.
ICT Governance Model developed ICT Policies reviewed Availability date Availability date of listed policies July 2007 March 2007 Draft model completed First draft of 6 of 13 policies Achieved, awaiting adoption by Top Management. Partially achieved, capacity constraints.
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Outputs (11, 12, 13 14) Performance Indicators 2007 Target Q1 Target Actual Performance
Financial and procurement policies reviewed Action plan for the reduction of external audit queries Availability date Completion date Sept 2007 Aug 2007 5 identified policies reviewed Draft action plan Partially achieved, delays due to the alignment process with Dept of Agriculture. Partially achieved, capacity constraints.
A need-based skills development framework with identified stakeholders in land and agrarian sector developed Availability date Availability of skills database for land reform beneficiaries March 2008 4 provinces by 31 March 2008 Review and update Skills database completed for Limpopo Not achieved, capacity constraints.
Training programmes for land reform beneficiaries developed based on the framework developed Availability date March 2008 Develop training programmes Basic Project Management and Farm Management Not achieved, capacity constraints.
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Outputs (15, 16 17) Performance Indicators 2007 Target Q1 Target Actual Performance
Partnership with relevant identified land and agrarian reform tertiary institutions, NGOs and CBOs Availability date March 2008 Consultation of various stakeholders and beneficiaries Partially achieved, MOU concluded with Fort Hare Consultation sessions held with Limpopo Tompi Agricultural College Madzivhandila Agricultural College of Limpopo.
Bursaries awarded to prospective employees in Surveys, Geomatics, LIM in 4 years Plan Strategy to import surveying skills Bursaries awarded Availability date 120 March 2008 Arrange meetings and review student progress Draft strategy and plan Bursaries to be awarded later in the year. Progress review meetings held with students in UKZN, UCT, CPUT, TUT and Mangosuthu Technikon. Not achieved.
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Outputs (18, 19 20) Performance Indicators 2007 Target Q1 Target Actual Performance
Departmental Master System (ICT) Plan reviewed and approved Strategy on Information Management in support of Area Based Planning Availability date Availability date Sept 2007 Sept 2007 2003 MSP reviewed 1st draft strategy developed Not achieved, capacity constraints. Achieved.
Enterprise Architecture reviewed and planned EA Framework established EA Toolset Implementation date Technical Reference Model completion date Architectural roadmap implementation date Implementation date for an ICT Aligned EA Plan Dec 2007 Dec 2007 Dec 2007 March 2008 March 2008 EA Charter completed Partially achieved, business case drafted, capacity constraints.
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PROGRAMME 2 Surveys and Mapping
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PROGRAMME 3 Cadastral Survey Management
Outputs (1, 2, 3, 4 5) Performance measures/ indicators Target Actual performance
Registerable diagrams, general plans sectional title plans approved, maintained archived in terms of Land Survey Act, 1997 and Sectional Titles Act, 1986 Number of days taken to process all diagrams, general plans and sectional title plans and no diagram, general plan or sectional title plan legally challenged after approval as a result of negligence on the part of a Surveyor-General 15 days in general 10 days for land reform projects 20 days average
Complete and current spatial information pertaining to all land parcels in South Africa, in both paper and digital format All newly created land parcels added to database within 15 working days 15 days 15 days
Complete and current spatial information pertaining to all land parcels in South Africa, in both paper and digital format Requests for information from government departments, land surveyors public processed within 5 working days, without valid complaints about the completeness of data 5 days 5 days
Amended surveying legislation implemented to support government aims objectives on economic development poverty reduction Surveying Profession Act promulgated by 31 September 2008 Land Survey Act amended by 31 December 2008, to transform surveying profession improve efficiency of cadastral surveys August 2007 Bill being legally edited by Legal Specialist.
Cadastral survey management services supplied in all provinces One new SG office established in terms of the Land Survey Act in each province by 31 March 2011, to render cadastral survey management services more efficiently to the people in those provinces Eastern Cape None, currently finalising Limpopo. SG Cape Town will however start separating data.
Management and Disposal of State Owned land (State land Audit) (Assisting LTR) Reliable State land database inclusive of DLA property portfolio 228 000 land parcels by March 2008 15 727 land parcels.
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PROGRAMME 4 Restitution
Outputs (1, 2 3) Performance measures/ Service delivery indicators Target Actual performance
All lodged restitution claims settled Remaining 5 128 land claims validated, gazetted, verified and settled by 2008 3 590 132 claims settled _at_ R1bn.
All lodged restitution claims settled A DLA/Commission action plan in place for finalising outstanding claims and residual claims as well as implementation of restitution awards July 2008 Action plan presented to Minister to be submitted to Cabinet. Ongoing liaison with DLA ito implementation.
All lodged restitution claims settled State land acquired timeously for restitution purposes 100 60, ongoing liaison with PLSS based on guidelines as well as strategic intervention with DPW.
Settlement support processes of land claims with development aspect facilitated to ensure sustainable development Improved models and packaging options developed for sustainable settlements and a 10 year strategy in place March 2007 Settlement Support Strategy finalised in March 07 now being aligned with DLA processes of ABP LADA.
Settlement support processes of land claims with development aspect facilitated to ensure sustainable development Project planning, resource mobilisation and capacity building done in terms of requirements for implementation and sustainability of projects March 2008 324 projects analysed ito land use, CASP funding in place and requested for implementation, business planning, release of grants.
Settlement support processes of land claims with development aspect facilitated to ensure sustainable development Memorandum of agreement in place with relevant municipalities for housing development for restitution claimants and land availability agreements March 2008 Ongoing as required for each project with housing aspect (142 projects).
Settlement support processes of land claims with development aspect facilitated to ensure sustainable development Restitution projects aligned with municipal IDPs March 2008 Ongoing, 70 alignment.
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Outputs (4, 5 6) Performance measures/ indicators Target Actual performance
Claimed/alternative agricultural land is restored to restitution claimants, contributing to redistribution of agricultural land by 2014 for sustainable agricultural development of agricultural land restored to restitution claimants by March 2008 100 188,383 ha approved for restoration _at_ R460m 90 of first 50 payments for restoration to effect transfer and registration.
Rights of vulnerable groups protected in the resolution of land claims The rights and interests of vulnerable groups adequately addressed in the development of settlement/business plans on restored land 100 90 done 40 of beneficiaries are female-headed households.
Secure tenure for all farm workers and people living on communal areas where such land is restored to restitution claimants Guidelines in place to secure tenure for all people living and working on commercial farms and people living on land restored to restitution claimants July 2007 Draft done, to be finalised within next quarter.
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PROGRAMME 5 Land Tenure Reform
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PROGRAMME 6 Spatial Planning Information
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PROGRAMME 7 Deeds Registration
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April June 2007 FINANCIAL PERFORMANCE
PROGRAMME NAME FINAL APPROP. ACTUAL EXPENDITURE EXPENDITURE VS BUDGET var LAGGING AS A OF BUDGET
Rm Rm var LAGGING AS A OF BUDGET
1 Administration 411 80 19 6
2 Surveys and Mapping 100 12 12 13
3 Cadastral Surveys 100 24 24 1
4 Restitution 3 327 920 28 (3)
5 Land Reform 1 697 277 16 9
6 Spatial Planning Information 31 3 10 15
7 Auxiliary and Associated Services 13 1 8 17
TOTAL 5 679 1 317 23 2
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Challenges facing the Department at end of1st
quarter 2007-2008
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CHALLENGES FOR ODG
Managers to implement women and gender implementation guidelines Capacity within Gender Unit, Risk Compliance Management Directorate, International Relations Unit, Secretariat CHALLENGES FOR CORPORATE SERVICES Capacity constraints mainly due to Awaiting approval of proposed new structure Appointment of 2 senior managers in Business Information Management turned down, due to inflexible recruitment systems Head of Supply Chain Management vacant since creation 2 years ago, awaiting PSC investigation Skills flight CHALLENGES FOR SURVEYS AND MAPPING The biggest challenge faced by South Africas National Mapping Organization is the inability to recruit and retain skilled staff who must comply with the targets set in the Employment Equity Plan. In effect the organization is bleeding skills at an alarming rate State funding for the acquisition of earth imagery is not pooled to make the most economical use of it but spread in a more or less open and transparent manner over a number of departments and agencies thus preventing the organization fulfilling its legal mandate

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CHALLENGES FOR CADASTRAL SURVEY MANAGEMENT Capacity (vacancies), especially Professional Land Surveyors appointed in terms of section 6(2) of Land Survey Act, 1997 to perform duties on behalf of the Surveyor-General and Survey Technicians to assist in level one examinations DLA bursary scheme will add graduates that will undergo training Utilisation of permanent officials for State land audit affect normal running of office, hence longer turn-around times for examination and approval Project is expected to be finalised end of financial year 2007/08, whereafter normality will prevail and there will be additional staff from bursary scheme Lack of training unit within Cadastral Survey Management Currently many vacancies in the category Survey Officers, which is in-house training for three years Training unit to be established under proposed new structure
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CHALLENGES FOR LAND REFORM IMPLEMENTATION Productive white owned agricultural land provided to Black South Africans for sustainable agricultural development (PLAS included) Land Price unaffordable i.e. escalating property prices versus existing grant structure, and sellers withdrawing Land offered for PLAS mostly businesses/going concern new procedures for PLAS will also require Treasury approval New grant models will require Treasury and Cabinet approval Land administration remains a challenge although certain posts have been created and filled more capacity still needed and training of new staff needs to be focussed on. This impacts on all aspects of land administration (leasing, vesting and disposal). Labour tenant claims settled in a manner that promotes their socio-economic development and social justice Overlapping restitution claims on the same land delays the resolution of labour tenant claims. The absence of legal representation for labour tenants result in our reluctance to refer matters to court, which in turn results in protracted negotiations Land acquired for sustainable human settlement, industrial and economic development Municipalities not applying for support from the Dept Delays in receiving the conditional approvals from the Dept of Housing. Time-frames for the approval of change in land use.
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CHALLENGES FOR RESTITUTION Protracted negotiations and Disputes with land owners (validity and prices) High land prices Untraceable claimants Unavailability of land in urban areas Traditional leader conflict ito jurisdiction and boundaries and between CPA and Traditional Leaders Implementation of Staff retention strategy (high staff turnover remains a challenge) Finalising settlement models with various role players like forestry, mining, conservation and thrashing out detail ito implementation Finalising phased claims where only some owners are willing sellers Family disputes and disputes amongst community members
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CHALLENGES FOR SPATIAL PLANNING INFORMATION Capacity constraints Inability to attract and retain the required skills due to the high demand of required professionals. Delays in internal approvals for implementation of identified plans. CHALLENGES FOR DEEDS REGISTRATION Large volumes Finalization of scanning project
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THANK YOU