Sampling Success: Working Together to Make it Happen Annual Volunteer Leadership Conference 1820 Sep

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Sampling Success Working Together to Make it
Happen Annual Volunteer Leadership Conference
18-20 September 2003BYU Alumni AssociationJ.
Reuben Clark Law SocietyManagement Society
Cougar Club
September 18-20, 2003
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Sampling Success

• 1. BYU Athletics Outreach
• 2. Washington, DC Management Society
• 3. San Diego Alumni Chapter
• 4. WWW.BYUWA.ORG
• 5. Law Society International Broadcast

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BYU Athletics Outreach

• Don Elaine Davis
• Cougar Club

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Athletic Outreach Key Cities

• San Francisco
• Los Angeles
• San Diego
• Las Vegas
• St. George
• Denver
• Salt Lake City
• Boise
• Phoenix

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Athletic Outreach Other Areas

• Where BYU teams compete, we will increase fan
  support with alumni contacts to help promote
  sports competitions.
• Where possible, athletes will participate in
  firesides, seminary visits, or other planned
  events.

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Womens Volleyball

• BYU vs UF
• August 29-30
• Gainsville, Florida
• Fireside Alumni Picnic Game
• Flyer

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Athletic Schedule Online

• http//www.byucougars.com/
• general/filings/0000004217_rel.htm
• Excel format
• Searchable by sport, city, state, area

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BYU Management SocietyWashington, DC Area

• Kay Atkinson King
• Chair
• Annual Gala Dinner

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Annual Gala DinnerWashington, DC Chapter

• Purpose To edify and educate members and
  friends
• Location Hotel ballroom
• Cost - 40 per person
• Format Reception and dinner followed by speech
  from well-known LDS person.

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Annual Gala DinnerWashington, DC Chapter

• Benefits
• Many who have no other connection to BYU feel a
  part of the BYU community.
• Good interaction with people throughout the city.
• By selling tables we raise funds for scholarship
  fund and other chapter activities.

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• San Diego Alumni Chapter
• Phillip and Melinda Wing
• Chapter Chairs
• Mormon Night at the Padres

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WWW.BYUWA.ORG

• Kenneth Roberts
• Management Society Steering Committee, Northwest
  Region
• BYU Alumni of Washington Website

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J. Reuben Clark Law Society

• William F. Atkin
• International Chair
• International Broadcast of President Faust
  Fireside

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In Summary. . .

• Coordinate large events
• Larger participation
• Greater success
• Support BYU
• Athletics
• Performing groups

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In Summary. . .

• Support each other
• A BYU team
• Win-win, not competition
• Build on individual strengths
• Promote local LDS community
• Greater visibility
• Success

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Time to Go to Work
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BYU Resources

• BYU Resources in the main hall
• Athletics Outreach Cougar Club
• Varsity Club
• Speakers Bureau
• Alumni Placement
• Continuing Education Independent Study CES
  Programs
• Performing Arts Management
• Etc.

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Material in Your Packet

• Resource List
• Master List of Chapter Reps
• Calendars
• Athletics
• Performing Groups
• CES Education Conferences
• Room Assignments
• Information on WAG

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Roundtable Discussions

• If there are two or more groups represented from
  your metro area
• Go to your assigned room and table
• Discuss calendars planned events
• Talk to Resources
• Begin planning your Worldwide Alumni Gathering

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Room Assignments

• Room 2265
• East Bay, CA
• Inland Empire, CA
• Orange County, CA
• Sacramento, CA
• San Diego, CA
• South Bay, CA

• Room 2267
• Phoenix, AZ
• Minneapolis, MN
• Boston, MA
• Idaho Falls, ID
• Boise, ID
• Atlanta, GA

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Room Assignments

• Room 2295
• Seattle, WA
• Las Vegas, NV
• Chicago, IL
• New York City, NY
• Austin, TX
• Dallas, TX

• Room 2287
• Salt Lake City, UT
• Ventura, CA

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Room Assignments

• Room 2277
• Orlando, FL
• Washington, DC
• Houston, TX
• Room 2285
• Denver, CO
• Utah Valley, UT

• Room 2283
• St. George, UT
• Los Angeles, CA
• Auditorium
• ALL OTHERS

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Event Planning How-to

• If you are the only one from your metro area
• STAY IN THE AUDITORIUM
• Learn how to plan a successful event
• Talk to Resources
• Begin planning your Worldwide Alumni Gathering

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Event Planning

• Think of the Perfect World scenario
• Appeal
• Communication
• Professionalism
• Seamless
• High quality
• Attendance
• This is the place to be and be seen

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Think about an event you had or are planning

• What do you want to have happen?
• Where, what, who, when and how will it happen?
• What problems can you anticipate?
• What are your resources?
• Who can help?

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How to Plan a Successful Event

• Begin early
• Set standards of excellence
• Use a schedule/timetable
• Delegate
• Meet often to report back on assignments

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How to Plan a Successful Event

• Keep complete and accurate records
• Details who, what, where, how man
• Record success to do it again
• Record failure so wont repeat it

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Examples

• Distinguished Utahn of the Year
• Bay Area Public Service Award honoring Sheri Dew

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Distinguished Utahn of the Year

• Sponsored by the Salt Lake and Utah Valley
  Chapters Management Society
• Ron Gardner, SL President

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Bay AreaPublic Service Award

• Sponsored by the Bay Area Chapters
• Helena Hannonen, Steering Committee

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Bay AreaPublic Service Award

• March 16, 2001
• Reception 6-7 p.m.
• Banquet 715 p.m.
• Location Four Seasons Sheraton in Sunnyvale
• Award Recipient Sheri Dew

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Recognition Dinner Timeline
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Thank you

• Now it is your turn!