The Hiring Process

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The Hiring Process

• A brief review

2
Process

• Step 1
• Send Hope an email with ADs request to post a
  vacant position (Hope then gets approval from Mr.
  OBrien).
• Step 2
• Hope will notify the department after she gets
  approval from Mr. OBrien.

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• Step 3
• Department will update the position description
  and then email it to Hope so she can update in
  PeopleSoft.
• Step 4
• Once the position description has been updated in
  PeopleSoft, Hope will post the position in
  GatorJobs and notify the department.

4

• Step 5
• Each position posting will have a unique User ID
  and standard password for viewing applicants.
• Hope will provide the User ID and password to the
  designated Department Contact via email.

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• Step 6
• Each posting will post for a minimum of 7 days.
• When posting closes, the department will be able
  to view their applicant pool.
• The department and Hope will work together to
  verify the candidates meet the minimum
  qualifications prior to interviews.

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• Step 7
• Before setting up interviews, send Hope an email
  of selected applicants so that she can verify
  their eligibility for employment.
• After all interviews have been completed, and a
  leading candidate identified, a Background
  Request and Education Request form must be
  completed by the department and forwarded to Hope
  for processing.

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• Step 8
• Other required paperwork must also be sent to
  Hope before an offer of employment is made. These
  items include
• Social Security Card
• Drivers License
• Proof of Education
• Experience Verification
• Any special license the position might require

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• Step 9
• Hope will notify the department once the
  background has been completed, processed, and
  cleared through all areas. (ie. Stadium if
  necessary)
• If there is any problem with the background or
  something on it, Hope will notify the department.

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Very Important

• Wait until all processes have been completed
  before making an offer to a candidate!
• If something shows up on a background after you
  have made an offer of employment, it could get
  complicated.
• If a candidate fails the physical exam after you
  have made an offer, it will cause problems.

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• Step 10
• On the day that the employee starts working, Hope
  will need to see them to complete the new hire/
  promotional paperwork.

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• Questions?
• Contact HR at 392-2333