Test Coordinators Training (Required for DTCs - PowerPoint PPT Presentation

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Test Coordinators Training (Required for DTCs

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Title: DTC Training Module 1 - Test Coordinators Author: somervis Last modified by: Cindy Barrick Created Date: 8/3/2009 6:05:25 PM Document presentation format – PowerPoint PPT presentation

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Title: Test Coordinators Training (Required for DTCs


1
Test Coordinators Training(Required for DTCs
STCs)
2
Big Picture Objectives
Test Coordinator Training
  • Understand the roles and responsibilities of
    district and school test coordinators
  • Understand how to effectively train test
    administrators
  • Understand state policies so that you can ensure
    secure test administration and valid test results
  • Learn about additional resources and tools

3
Test Coordinator Training
Training Overview
  • Training will cover the following topics
  • Test Coordinator Roles Responsibilities
  • Test Administrator Training
  • Accessibility Supports
  • Test Security
  • Smarter Balanced Administration
  • OAKS Online Science and Social Sciences
    Administration
  • ELPA Administration

4
Test Coordinator Training
Training Format
  • Organized into short modules
  • Designed to be delivered to district and school
    staff
  • Dos, Donts, and Promising Practices
  • Acorns for storage
  • Clear objectives and questions for discussion

5
OAKS System Components
Test Coordinator Training
  • Test Information Distribution Engine (TIDE)
  • Student demographic information collected
  • Student test settings entered
  • Test Delivery System (TDS)
  • TA Interface
  • Test sessions created
  • Students approved to test
  • _______________
  • Test Delivery System (TDS)
  • Student Interface
  • Students log into tests
  • Students take tests
  • Online Reporting System
  • (ORS)
  • Test results reported
  • Item Tracking System (ITS)
  • Test questions created reviewed, and edited
  • Questions assembled into tests

6
Test Coordinator Training
DTCs Role
  • Test administration and security training
  • Coordinate access to OAKS System and testing data
  • Coordinate testing logistics
  • Coordinate student testing options
  • Investigate and report any test improprieties to
    ODE

7
Test Coordinator Training
STCs Role
  • Ensure all TAs in your school are trained
  • Ensure that all students in your school
    participate in required assessments
  • Coordinate testing logistics and school-imposed
    test windows for your school
  • Coordinate student testing options for students
    in your school
  • Support DTCs in investigating test improprieties

8
Test Coordinator Training
Ensuring All Staff Are Trained
  • Ensure that all STCs and TAs
  • Receive annual training
  • Read and understand the Test Administration
    Manual
  • Sign assurance of test security form
  • Disseminate ODE-issued testing updates and alerts
    to staff involved in state testing
  • Respond to questions from staff using Regional
    Assessment support partners when necessary

9
Test Administrator Training
STC Training
  • Module 2 TA Training
  • Module 3 Accessibility Supports
  • Module 4 Test Security
  • Module 5 Smarter Balanced (required for all
    Smarter TAs)
  • Module 6 OAKS Online Science and Social Sciences
    (required for Science, Social Sciences, and Grade
    12 OAKS Retest TAs)
  • Module 7 ELPA (required for ELPA TAs)

10
Test Administrator Training (contd)
STC Training
  • In addition to Test Administration and Security
    Training, ensure that
  • All Braille Interface TAs in your building
    receive additional ODE-provided training specific
    to configuring the Braille Interface
  • All Extended Assessment TAs in your building
    receive additional ODE-provided Qualified Trainer
    or Qualified Assessor training
  • All Kindergarten Assessment TAs in your building
    receive separate Kindergarten Assessment Training
    using ODE-provided modules.

11
Test Coordinator Training
Ensuring All Students Participate in Required
Assessments
  • Smarter Balanced Assessments
  • Mathematics grades 3 8 and 11
  • CAT and Performance Task
  • English Language Arts grades 3 8 and 11
  • CAT and Performance Task
  • OAKS Online Science and Social Sciences
    Assessments
  • Science grades 5, 8, and 11
  • Social Sciences grades 5, 8, and 11 (optional)
  • English Language Proficiency Assessment (ELPA)
  • 1 opportunity for the following grade bands K
    1, 2 3, 4 5, 6 8, and 9 12
  • Students must have LEP flag marked in the SSID
    system in order to access the ELPA

12
Test Coordinator Training
Required Assessments (contd)
  • Kindergarten Assessment
  • Required for all students enrolled in
    Kindergarten
  • OAKS Extended Assessments
  • ELA (Reading/Writing) 1 opportunity at Grades 3
    8, and 11
  • Mathematics 1 opportunity at Grades 3 8, and
    11
  • Science 1 opportunity at Grades 5, 8, and 11
  • Specialized training requirements

13
Test Coordinator Training
Grade 12 OAKS Retest Opportunity
  • Only available for students in Grade12
  • Available in
  • Math (3 opportunities)
  • Reading (3 opportunities)
  • Online Writing (1 opportunity)
  • May be used to meet Essential Skills graduation
    requirement
  • Important does not impact school or district
    accountability

14
Test Coordinator Training
Test Schedule
http//www.ode.state.or.us/search/page/?id499
  • Smarter Balanced
  • Grades 3 8 3/10 6/12
  • High School 3/10 6/12
  • OAKS Online Science and Social Sciences 1/6
    6/12
  • ELPA 1/6 4/15
  • Extended Assessment 2/19 4/23
  • Kindergarten Assessment 8/11 10/23
  • Grade 12 Retest 1/6 6/12
  • PSAT/NMSQT 10/15 or 10/18
  • NAEP 1/26 3/6

15
School-Imposed Test Windows
Test Coordinator Training
  • Smarter Balanced Test Window Criteria
  • Grades 3-8
  • Testing shall not begin until at least sixty-six
    percent (66) of a schools annual instructional
    days have been completed and
  • Testing may continue up to and including the last
    day of the statewide Smarter Balanced test window
  • Lasts for at least four calendar weeks
  • Grade 11
  • Testing shall not begin until at least eighty
    percent (80) of a schools annual instructional
    days have been completed and,
  • Testing may continue up to and including the last
    day of the statewide Smarter Balanced test window
  • Lasts for at least four calendar weeks
  • (Note Sixty-six percent of a school year occurs
    after the 120th instructional day in a 180-day
    year, leaving a twelve-week window for grade 3-8
    testing eighty percent of a school year occurs
    after the 144th instructional day in a 180-day
    year, leaving a seven-week window for grade 11
    testing.)

16
School-Imposed Test Windows
Test Coordinator Training
  • OAKS Online Science and Social Sciences Test
    Window Criteria
  • Ends no later than the end date for the statewide
    test window identified in the Test Schedule
  • Lasts for at least four calendar weeks
  • School-imposed test windows are not permitted for
    the ELPA or Extended Assessments

17
Test Opportunities
Test Coordinator Training
  • Smarter Balanced
  • 1 test opportunity for all students (grades 3 8
    and grade 11)
  • OAKS Online Science and Social Sciences
  • 2 test opportunities for students in grades 3 8
  • 3 test opportunities for students in High School
  • Grade 12 OAKS Retest in Math and Reading
  • 3 test opportunities for eligible students in
    grade 12
  • Grade 12 OAKS Retest in Writing
  • 1 test opportunity for eligible students in grade
    12
  • ELPA
  • 1 test opportunity for all students

18
Targeting Up
Test Coordinator Training
  • Smarter Balanced
  • Students in grades 3 7 may target up to a
    higher grade assessment
  • Students in grades 8, 9, and 10 may not target up
    to the grade 11 assessment
  • OAKS Online Science and Social Sciences
  • Students in grades 3 7 may not target up to a
    higher grade assessment
  • Students in grades 8, 9, and 10 may target up to
    the grade 11 assessment
  • Students may not target up for the ELPA,
    Kindergarten Assessment, Extended Assessments, or
    Grade 12 OAKS Retest

19
Updating Student Test Settings
Test Coordinator Training
  • Student access and test settings are managed
    through the Test Information Distribution Engine
    (TIDE)
  • Student accounts are created and updated daily
    based on updates to the SSID record
  • Student information and test settings recorded in
    TIDE govern which tests students can access and
    the accessibility options they may receive on
    each available test
  • Important Check for existing SSID record for
    transfer students before creating a new SSID!

20
Student Information
Test Coordinator Training
  • Student Information and Student Settings are
    combined in a single tab.
  • Search for a group of students (e.g., by grade or
    school) or for an individual student (e.g., by
    first name, last name, or SSID)
  • Advanced Search (new this year). Search by
    additional fields stored in TIDE (student
    settings, etc.)
  • Once the search is complete a student table is
    generated

21
View/Edit Students
Test Coordinator Training
  • All users can view student settings.
  • Users can only update test settings if their role
    in TIDE permits.

22
Student Settings
Test Coordinator Training
  • ASL videos
  • Color Choice
  • Closed Captioning
  • Language
  • Glossaries/word lists
  • Stacked Spanish translations
  • Masking
  • Permissive Mode
  • Print Size
  • Streamlined mode
  • Suppress Score
  • Text-to-Speech
  • Item Types Exclusion
  • Print on Request
  • ELPA Domain Exemptions
  • Modification Codes
  • Accommodations and Accommodation Codes
  • May only be set by the DTC (DTSA/DSA role in
    TIDE)

23
Upload Student Settings
Test Coordinator Training
  • Can Batch Upload
  • Accommodations
  • American Sign Language
  • Closed Captioning
  • Color Choice
  • Language
  • Masking
  • Non-Embedded Accommodations
  • Non-Embedded Designated Supports
  • Permissive Mode
  • Print Size
  • Streamlined Interface
  • Suppress Score
  • Text-to-Speech
  • Translation (Word Lists)
  • Cannot Batch Upload
  • Item Type Exclusion
  • Print on Request
  • ELPA Domain Exemptions

24
Test Coordinator Training
Dos
  • Ensure that all school test coordinators and test
    administrators receive training.
  • Incorporate ODE-provided modules when training
    STCs and TAs at the local level.
  • Go beyond the ODE-provided training modules when
    conducting local training.
  • Use Promising Testing Practices found online as
    an additional training resource.

25
Dos (contd)
Test Coordinator Training
  • Coordinate determination of appropriate
    assessment options for students
  • Test format (includes Braille, English-Spanish,
    Extended, and targeting up)
  • Accessibility Options
  • Set school-imposed test schedules for Smarter
    Balanced, OAKS Online Science and Social
    Sciences, and Kindergarten Assessments

26
and Donts
Test Coordinator Training
  • Do not set school test schedules for Extended
    Assessments or the ELPA
  • Do not extend the school test window once it is
    in progress or test students outside of that
    window

27
Test Coordinator Training
Promising Practices for Training
  • DTC and STCs coordinate to lead training sessions
    using ODE-provided training modules that includes
    a discussion of policies found in the Test
    Administration Manual and allows participants to
    ask questions.
  • DTC and STCs coordinate with Title III and SpEd
    Coordinators to identify all staff who need
    training (including Smarter Balanced, OAKS Online
    Science and Social Sciences, ELPA, Writing,
    Braille, Kindergarten, and Extended tests)
  • DTC and STCs track which staff have received
    training and signed an Assurance Form (including
    substitutes) and only gives access to the OAKS
    System for those staff

28
Test Coordinator Training
Promising Practices for Training (contd)
  • DTC and STCs develop a plan to provide make-up
    training to new hires or substitutes who will be
    involved in test administration.
  • DTC and STCs coordinate to provide mini
    refresher trainings before the start of each
    testing window.

29
Promising Practices for Managing Student Testing
Test Coordinator Training
  • DTC and STCs keep track of student test settings
    to ensure that students receive the appropriate
    assessment.
  • DTC and STCs restrict students in TIDE from
    accessing specific tests to manage access and
    pace of testing opportunities.
  • DTC and STCs track which tests are close to
    expiration and ensure those students complete
    testing before the expiration period ends.

30
Policy Contacts
  • Derek Brown, Director of Assessment
    Accountability
  • Essential Skills Implementation
  • derek.brown_at_state.or.us, (503)947-5841
  • Holly Carter, Assessment Policy Analyst
  • Test Security and Administration Policies
  • holly.carter_at_state.or.us, (503)947-5739
  • Jon Wiens, Manager of Reporting
  • Accountability and Reporting
  • jon.wiens_at_state.or.us, (503)947-5764
  • Beth LaDuca, NAEP State Coordinator
  • beth.laduca_at_state.or.us, (503)947-5836
  • Brad Lenhardt, Extended Assessment Specialist
  • Accessibility Accommodations
  • Alternate Assessment

Regional ESD Helpdesks http//www.ode.state.or.us
/go/assessmenthelp
31
Test Coordinator Training
Regional Support Structure
  • ODE will provide information through DTC listserv
    and Regional ESD helpdesks
  • Regional ESDs are the best source for assessment
    support
  • For questions and training, the state has been
    divided into three regions Willamette ESD,
    Douglas ESD, and InterMountain ESD
  • Regional ESD contact information
    onlinehttp//www.ode.state.or.us/go/assessmenthel
    p

32
Test Coordinator Training
Online Resources
  • ODE staff contact information http//www.ode.stat
    e.or.us/search/staff/
  • Assessment and Accountability webpage
    http//www.ode.state.or.us/search/page/?id1309
  • Regional ESD Helpdesk contacts
    http//www.ode.state.or.us/go/assessmenthelp
  • Test Administration Manual and Best Practices
    Guide httpwww.ode.state.or.us/go/tam
  • Accommodations Manual and Webpage
    http//www.ode.state.or.us/search/page/?487
  • Extended Assessment Updates http//www.ode.state.
    or.us/search/results/?id178
  • Extended Assessment Manual http//www.ode.state.o
    r.us/search/page/?id2691
  • Promising Practices http//www.ode.state.or.us/se
    arch/page/?2444
  • Training Modules http//www.ode.state.or.us/searc
    h/page/?id2744
  • Test Security Forms http//www.ode.state.or.us/go
    /testsecurity

33
Test Coordinator Training
In a Nutshell
  • DTC and STC duties cover both training and
    logistical aspects of testing, including test
    windows
  • DTCs and STCs are the gate keepers
  • Track which teachers get training
  • Dont forget substitutes and new hires!
  • Track which test formats students access
  • Training resources are available
  • Training modules
  • Promising Practices
  • Best Practices Guide
  • Regional ESDs

34
Test Coordinator Training
Acorns for Storage
  • How can you ensure that Test Administrators are
    administering tests consistent with state and
    district policies?
  • How can you ensure that students participate in
    all required assessments?
  • How can you manage your local test schedule to
    ensure that students test at the appropriate time?
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