OAKS School Test Coordinator Training

1
OAKS School Test Coordinator Training

• 2008-2009
• Oregons Assessment of Knowledge and Skills
• Oregon Department of Education
• Office of Assessment and Information Services

2
Goals for Training

• Standardize test administration statewide
• Ensure test validity fair testing
• Continue to reduce the number of test
  improprieties
• Improve accuracy of student test data
• Increase test security and student
  confidentiality
• Make administration of Oregon assessments more
  efficient for you and your students
• Become a qualified Test Administrator

3
Test AdministratorRequirements

• Test Administrators are required to read and
  understand Parts I VIII of the 2008-09 Test
  Administration Manual and Appendices A, D, E,Q,
  R, T of the manual, as well as all appendices
  pertaining to those specific assessments which
  the Test Administrator will be administering.
  www.ode.state.or.us/go/tam
• Test Administrators are required to sign the Test
  Administrator Assurance of Test Security Form and
  return to your District Test Coordinator.
  www.ode.state.or.us/go/testsecurity

4
Your Roles and Responsibilities

• Preparations for Testing
• Test Security Student Confidentiality
• Test Administration
• Completing the Testing Cycle

5
Test Administration Readiness

• Tests MUST only be administered by personnel who
• have received proper training, reviewed the
  appropriate
• portions of the Test Administration Manual (TAM)
  AND
• have signed an Assurance of Test Security Form.
• Determine which tests students need to take (Part
  V of
• the TAM). Remember to check IEPs and 504 Plans
• check for necessary test accommodations.
• Ensure a secure testing environment. Examine the
• environment for posters, charts or other items
  not
• included in the Allowable Resources Table.
• Remember sample tests are available for OAKS
  Online
• and OAKS Paper/Pencil. This gives students an
• opportunity to become familiar with the test and
  it gives
• TAs an opportunity to practice test
  administration.

6
Student Readiness

• Familiarize students with test format by allowing
  them to take Sample/Practice Tests.
• Explain to students that the purpose of the
  assessment is to measure your current progress
  on state content standards and remind them that
  I cant help you with reading passages, test
  questions, test answers or formulas.
• Encourage students to do their best.
• Be prepared that students may have an emotional
  reaction after being presented with their test
  score.

7
Test Administration Procedures

• Student Directions
• Review the student directions before testing.
• Read the appropriate script to all students
  verbatim prior to beginning each test.
• These are the ONLY instructions you may give to
  students.
• Troubleshooting OAKS Online
• Contact Stephanie Edens via email with all
  concerns. She will track issues and coordinate
  support from district tech, ODE, MESD, etc. in a
  timely manner.

8
Test Administration Readiness

• For OAKS Online
• Make sure new Browser (released 07/08) is
  installed
• Available at www.oaks.k12.or.us/browsers
• Read OAKS Online User Guides
• Available at http//www.ode.state.or.us/search/pag
  e/?391

9
Test Administration Readiness

• For OAKS Online
• Make sure all your TAs have accounts in the UMS
  https//www.oaks.k12.or.us/ums/
• Locate the following information for each student
  you are testing
• SSID (Ensure that your SSID information is
  accurate)
• Student Legal Name
• Students Enrolled Grade (TAs should verify)

10
OAKS Online Test Administration

• New for 2008-09
• Default display size and test language can be set
  by TA before students log in
• OAKS Portal new design, one login
• Participation Report
• Students can change display size while testing
• Highlight and strikethrough features
• Keyboard navigation
• Reading Passages can be printed
• Students may mark a single item in a group of
  Reading items

11
Printed Passages Test Security

• Do not photocopy, digitize, or enlarge passages.
• Each passage must be securely disposed after EACH
  SESSION.
• Test Administrator will be approving printing
  requests.
• Test Administrators must not remind or prompt
  students to print passages during a test session
  (unless required by IEP or 504 plan).

12
OAKS Online Demonstration

• User Guides are at www.ode.state.or.us/search/page
  /?391
• Show how to change password in UMS
• https//www.oaks.k12.or.us/ums/
• Show how to set up a test session at the training
  site.
• www.oaks.k12.or.us/training.html for the OAKS
  Online Training Site.

13
Test Administration Procedures

• If a student believes there is a problem with an
  OAKS Online test item, ask the student to report
  it using the Comment feature.
• Appropriate response to student questions during
  testing
• Use caution
• check your verbal and nonverbal cues so that you
  dont provide inappropriate coaching that would
  impact a students response to a test item
  Scoring tests or providing students with any
  feedback as to how well you believe they are
  performing is a security breach.

14
Accommodations Modifications

• Tables are found in Appendix Q R of the Test
  Administration Manual
• Modifications
• A modification is a substantial change in the
  standard administration of a test.
• Scores obtained under modified conditions count
  as non-participants in calculations of
  participations.
• Modifications should be specified in students
  IEP.
• Accommodations
• An accommodation is a change in how a test is
  presented to or responded by a student to provide
  equal opportunity to demonstrate proficiency.
• Is considered standard administration and
  students have the opportunity to meet or
  exceed standard.
• An accommodation offered to a student should be
  consistent with support provided during
  instruction.

15
Student Confidentiality

• Individual student results must not be made
  public.
• Student test materials/reports MUST NOT be
  unnecessarily exposed so that students names can
  be identified with student results.
• Any misuse of a students SSID number is a breach
  of student confidentiality.
• SSID numbers are intended to be secure and MUST
  NOT be associated with a students names or left
  in an unsecured place.
• SSID numbers associated with student names and
  others identifiers MUST NOT be sent in an email.

16
Test Security

• Security procedures are designed to protect the
  integrity confidentiality of assessment
  questions, prompts and problems that are not
  released for public use the security of these
  assessment materials is necessary so they can be
  used in later years to measure trends in
  performance.
• Test Administration procedures are to assure
  consistent statewide test administration.
• All test items, test materials, and student-level
  information, both for online and paper tests, are
  secure documents and must be appropriately
  handled. Secure handling must protect the
  integrity, validity, and confidentiality of
  assessment questions, prompts, and student
  results.
• Test irregularities do not always improve student
  scores.
• Breaches of security, whether through
  carelessness or intentional mishandling of test
  materials, could jeopardize licensure for
  certified and administrative staff.

17
Test Security

• OAKS Paper/Pencil
• All materials must be securely handled and stored
  in accordance with Part IV of the TAM.
• All individuals who have access to testing
  materials must sign an Assurance of Test Security
  Form.
• Test Administrators should be given test
  materials on the day of the test administration.
• Test Administrators should return test materials
  to the School Test Coordinator the same day as
  the test administration.

18
More Test Security

• OAKS Online
• Only students may log in to their OAKS Online or
  ELPA testing session. Test administrators or
  other staff or volunteers may not log in using a
  students SSID except when helping a student who
  is having problems logging in.
• All printed passages or scratch paper must be
  shredded immediately after the test session.
• Student information (SSID, name, test scores)
  must remain secure at all times.
• Examples of Testing Improprieties from 2007-08
  can be found at www.state.or.us/go/testsecurity

19
More Test Security

• Testing Environment (OAKS Online or Paper/Pencil)
• See 2008-09 Test Administration Manual for
  allowable resources, posters, charts.
• Ensure students are using only allowable
  resources and all other materials are
  inaccessible to students or confiscated by Test
  Administrator.
• Visual barriers and/or adequate spacing between
  students.
• Test administrator MUST actively monitor the
  testing session.
• No electronic devices that allow communication
  among students or the photographing of test
  content.

20
Even More Test Security

• Reporting a security breach
• All potential test improprieties or
  irregularities must be immediately reported to
  the DTCs (Tim Drilling), even if you are unsure
  of the exact situation.
• DTCs must then submit an initial report for all
  potential test improprieties or irregularities to
  ODE within one day of learning of the potential
  test security breach.
• Based on the initial report, ODE may request
  further investigation by the DTC, in which case
  the DTC must provide results to ODE within 30
  days.
• In regard to any potential teacher or
  administrator violation, DTCs will work within
  district policy rules established by TSPC.

21
Policies

• Modified and partial assessments will count as
  nonparticipants in calculations of participation.
• For OAKS Online, test resets will not be allowed.
  Any assessment administered will count as one of
  the three test opportunities available to
  students even if it wasmodified in error.
• Targeting down is not allowed.
• Targeting up is allowed. However, 8th graders
  must take the 8th grade test. They can take the
  10th grade as well.
• To count as a partial test, students must submit
  lt5 responses on OAKS Online and lt10 on OAKS
  paper/pencil.
• OAKS Paper/Pencil tests are available to
  individual students on IEPs or 504 plans and
  individual students documented by the District.

22
Completing the Testing Cycle

• Be sure students successfully log off their
  computers.
• As soon as a student completes a test, the
  student may view their test results.
• Test scores will be made available to via the
  OAKS Online reports.
• https//www.oaks.k12.or.us/reports/

23

• Test scores will be made available to via the
  OAKS Online reports.
• https//www.oaks.k12.or.us/reports/
• We will plan another workshop on how to access
  test scores through eSIS, data warehouse, and
  other district data sources.

24
Completing the Testing Cycle

• Watch deadlines for returning paper/pencil
  testing materials.
• Paper/pencil materials not shipped on time will
  count as non-participants in calculations of AYP
  participation.

25
Questions?

• Contact your District Test Coordinator
• Tim Drillings Office 503-618-2810
• Contact your Regional Assessment Support Partner
• http//www.ode.state.or.us/teachlearn/testing/oaks
  /esdpartners0809.pdf

Thank you!