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Strong Government needs Strong Clerks Leadership serving Democratic processes; a Dutch perspective

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Title: Strong Government needs Strong Clerks Leadership serving Democratic processes; a Dutch perspective


1
Strong Government needs Strong Clerks Leadership
serving Democratic processes a Dutch perspective
  • SLCC
  • Chepstow
  • Localism of the Starting Block

2
Guiding through this presentation
  • Introduction Sharing of expectations
  • Democratic processes the Dutch way
  • The Rotterdam perspective
  • What about the Dutch Clerk?
  • The International perspective
  • Q A, debate discussions

3
Introduction Sharing of expectations
  • Jaap Paans
  • 44 years of age, married with children
  • Clerk of the City Council of Rotterdam
  • Master of Public Law Governmental
    Administration Immediate past President of
    VvG, the Dutch association of Clerks
    Proud member of IIMC

4
Democratic processes the Dutch way
  • The Dutch democratic system
  • Leadership in the Dutch Governmental system
  • Local Government in The Netherlands
  • Clerks in the Dutch system

5
Democratic processes the Dutch way
  • The Dutch democratic system The Netherlands
  • 1 Kingdom, 4 countries, 12 provinces, 418 local
    governments
  • Statute for the Kingdom Constitution for the
    country of The Netherlands
  • 16 million Dutchmen gt170 original nationalities
  • 32 cities gt 100.000 inhabitants
  • B4 Amsterdam (790.440), Rotterdam (617.347), The
    Hague (501.725) and Utrecht (316.448)
  • Metropolitan area Rotterdam-The Hague 2.2
    million people

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5
6
Democratic processes the Dutch way
  • Dutch Democratic system
  • Triangular framework
  • parliamentary representative democracy
  • constitutional monarchy
  • decentralised unitary state
  • Consociationalism
  • Consensus driven

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6
7
Democratic processes the Dutch way
  • Governmental system
  • National Government
  • Monarchy Cabinet share legislative power
  • Houses of Parliament
  • House of Representatives
  • Chamber of Reflection
  • Sub national Government
  • Provinces
  • Local Government

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8
Democratic processes the Dutch way
  • Political Institutions
  • Monarchy
  • Cabinet
  • High Colleges of State
  • States General Houses of Parliament
  • The Council of State
  • Netherlands Court of Audit
  • National Ombudsman
  • Judicial system
  • Political parties
  • Social-Economic Council

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8
9
Democratic processes the Dutch way
  • Leadership in the Dutch Governmental system
  • Dutch paradox of leadership we look for it but
    do not automatically accept it
  • Influential Leadership
  • The ability to shift opinions and conceptual
    decisions in other directions than the
    responsible actor heads for only by having access
    to decision makers and opinion leaders
  • Positional Leadership
  • The acceptance of Leadership by actors who are
    in the position to decide and lead
  • Charismatic Leadership
  • The acceptance of the personal qualities of
    people through which their leading role is
    accepted by others

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10
Democratic processes the Dutch way
  • Local Government in The Netherlands
  • Characteristics
  • 418 autonomic municipalities
  • Responsible for local safety, education, spatial
    planning and sociaol security
  • Policy Freedom within the bounds prescribed by
    the national government
  • Own tax regime within legal limits

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10
11
Democratic processes the Dutch way
  • Local Institutions
  • City Council (Chosen by the people)
  • College of Mayor and Alderman (appointed by
    Council 4 year term)
  • Mayor (selected appointed)
  • Local Court of Audit (appointed)
  • Local Ombudsman (appointed)
  • Administrative areas with own responsibilities
    (Rotterdam)
  • Neighbourhood councils / village councils
    (participation/advisory)

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11
12
Democratic processes the Dutch way
  • Clerks in the Dutch system
  • Introduction of the Clerk
  • Anno 2012 Clerk Griffier
  • Before 2002 Clerk City Secretary
  • Griffier originates from the magistrate that
    writes down
  • Griffier originally was a unique profession
    within the Courts of law
  • 1848 Griffiers became first legal advisor of
    Houses of Parliament

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12
13
Democratic processes the Dutch way
  • Dualism in Dutch Government
  • 2002, Dualism Act every Council has his own
    Griffier
  • 2002, Dualism Act City Secretary can not be
    Griffier as well
  • City Secretaries shift their focus towards City
    Manager
  • Griffiers were claimed to be Clerk in the
    international definition
  • VvG Dutch association of Clerks founded in 2003
  • for Clerks in National, Sub national and Local
    Government
  • 2004 VvG membership 500 members (gt95)

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14
Democratic processes the Dutch way
  • Job description
  • First advisor and responsible officer for the
    parliamentary bodies
  • Co-signing of parliamentary/council decisions and
    local legislation
  • Head of Office (600 on national level 2-25 on
    local level)
  • Executive Director of the administrative process
    of the body
  • Juridical and technical advisor of the
    Representatives
  • Process coordination
  • Issue based advisory on non political bases
  • Advocacy of the interests of the parliamentary
    body/council
  • Services to the Council and its members
  • Responsible for transparency and access to Public
    information
  • Responsible for the handling of integrity issues
  • Responsible for Citizen participation and
    handling of Citizen Initiatives
  • Secretary of the Result and Elected Acceptance
    Committee
  • Secretary of the Investigation Committee
  • Secretary of the Mayor Recommendation Committee

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14
15
The Rotterdam perspective
  • Introduction to Rotterdam
  • World Port World City
  • Mainport for Europe
  • One of 10 biggest Ports in the World
  • Main Cargo Port for China
  • gt25 miles length of river delta harbours
  • 612.000 citizens
  • 161 nationalities
  • Major safety issues
  • Divided city Social, Physical and Political
  • Starting point of a new right winged political
    movement
  • Break through City
  • Amsterdam talks about it Rotterdam does it

16
The Rotterdam perspective
  • Local Government in Rotterdam
  • City of Rotterdam
  • Total budget of 4.4 billion Euros
  • Administration and public services of 13.000
    co-workers
  • 14 Boroughs of Rotterdam
  • 1 City Council 14 Borough Councils
  • 1 City Board 14 Borough Boards
  • 350 Board and Council members
  • City Board of Mayor and 8 Alderman
  • Alderman appointed by City Council in 2010
  • New Mayor selected and appointed in 2008
  • First Moroccan Mayor in The Netherlands

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16
17
The Rotterdam perspective
  • City Council of Rotterdam
  • City Council of 45 members, 4 years term
  • City Council of 8 parties
  • Right Wing party Liveable Rotterdam
  • Left Wing, social democratic parties SP, PvdA and
    GreenLeft
  • Christian Democratic parties CDA and CU-SGP
  • Liberal (Middle) parties D66 and VVD
  • Tough political arena

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18
The Rotterdam perspective
  • Leadership in Rotterdam
  • Council members
  • City Council both united and divided
  • Leading in addressing the urgency for new
    legislation
  • Leading in urging for innovative solutions to
    society problems
  • Leading in Governance issues
  • Leading in budget planning defining of results
    and proposed effects
  • Divided in Ideological debates
  • Council accommodates opinion leaders on safety
    issues, education and integration
  • Joint effort to enlarge the (legal) possibilities
    for government to intervene
  • Unique in NL The Rotterdam Act

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19
The Rotterdam perspective
  • Leading as a Clerk examples
  • Introduction and start up programs for the new
    City Council
  • Coaching of new elected and new party leaders
  • Mediation in case of potential Party split up
  • New event annual conference for 300 Rotterdam
    Councils members
  • Initiator of the 2010 Council Elections
    misconduct investigations
  • Initiating a decision making process for a new
    Citywide Governmental Structure
  • Advocacy for the Councils influence within new
    Metropolitan Board arrangements
  • Introducing Crowd Sourcing as a new Citizen
    participation app
  • Initiating and organizing a paperless City
    Council and Staff

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20
The Rotterdam perspective
  • Being a Clerk of Rotterdam
  • Dos Donts
  • Every week has a new title do not fully plan
    your activities!
  • Cherry Picking dont stick to the ball!
  • Use the space Council wants a Clerk that uses it
  • Take Council by the hand, but do it invisible
  • Propose by showing that its is the best
    alternative
  • Be proactive and prepared
  • Dual is not Duel work on relations and on
    process
  • Be supportive Citizens do not accept a divided
    government

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21
What about the Dutch Clerk?
  • Profile of a young profession
  • The Dutch Clerk
  • Young professional 0-10 years on the job
  • 55 gt 48 years
  • 96 bachelor or master 50 master
  • 49 experience within the administration
  • 30 former Alderman or Council member
  • 42 women, 58 men
  • 10 in the second job as a Clerk

22
What about the Dutch Clerk?
  • Leading or bleeding?
  • Since 2002 more than half of the Councils
    changed their routines
  • Focus on citizen participation
  • Focus on transparency and public access to
    relevant information
  • Focus on Directing, Control, Supervision and
    Representation
  • Councils successfully restored their Head of
    Government position
  • Clerk as initiating leader of innovation and
    restoration
  • 10 did lead but forget to look behind

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23
What about the Dutch Clerk?
  • The appreciated Clerk 2011 Councils member
    Survey
  • Clerks are well appreciated by their political
    bosses 7,6
  • Clerks add to Democratic process and conduct of
    Council 97
  • Clerks add quality to Local Politics 83
  • Most asked competences Independence and
    Communication Skills
  • Also wanted supervision of follow up on
    agreements and promises
  • Professional development more theme based
    advisory

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23
24
What about the Dutch Clerk?
  • Professional Development
  • Professionalism Program for Clerks
  • 2003 VvG starts a Professionalism Committee
  • 2004 VvG approved Basic Course for (wannabe)
    Clerks
  • 2005 VvG approved Post Master program for Senior
    Clerks
  • 2009 VvG approved Top Course for Clerks
  • 2010 VvG membership debate on Professionalism
    Programming
  • 2011 agreement to set up a Dutch Institute for
    Municipal Clerks
  • 2012 IIMC certifies Basic Course and Top Course
    for Clerks towards CMC/MMC

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25
The International perspective
  • Evolution of western Society
  • Civil Society takes over
  • Media rules
  • Democratic conservatism
  • Searching for a new connection
  • International orientation of Clerks
  • International exchange knowledge sharing
  • International certification of Clerks
  • IIMC based European federation

26
Strong Government needs Strong Clerks
  • Q A
  • debate discussions

27
Strong Government needs Strong Clerks a Dutch
perspective
Thank you for participating !
Thank you for your attention
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