AIS (Administrative Information Services)

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AIS (Administrative Information Services)

• Introduction (who is who)
• Presentation of AIS
• What (Services, and Structure)
• General presentations of various areas

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Organigram
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Applications
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Business MAP
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AIS Applications

• HR
• Oracle HR
• 115 registered/concurrent users,
• 50'000 database operations on an average of 5'500
  personal files per month
• Used by HR/FI divisions, registration office,
  users office, Uniqa, Staff Association,
• 150000 persons registered in database
  (personnel, family members, externals, )
• E-recruitment
• Payroll
• SigaGip (Soon HR-Access) 3800 salaries per month

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• Electronic Document Handling (e-business
  including catalogue AVCL)
• 40 business procedures, 9960 registered users.
  2000 users/day
• CERN Expenditure Tracking
• Budgeting, Contract follow-up, pluri-annual
  project reporting,
• Financial consequences of technical changes
  2000 users
• Human Resources Toolkit, Persons Institutes
  Experiments Personnel Administration for
  Divisions
• Distributed Human Resource Management Planning,
  2000 users
• Project Progress Tracking Earned Value
  Management
• LHC, CNGS, ATLAS CMS

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• Logistics
• BAAN (16670 db tables!)
• Stores management, Replenishment, Sales
• 70 registered users
• 24261 order lines in 2003
• Qualiac Import/Export
• management inbound, outbound and internal
  movements
• 15000 international arrivals and expeditions per
  year (prerequisite for INB)
• Internal Distribution 180000 movements per year
  (prerequisite for INB)
• 80 different official shipping/customs documents
  supported
• Covers Transport, Packaging, Insurance,
  Intermediaries..

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• Finance/Purchasing
• Qualiac
• Qualiac finance
• General ledger
• Accounts Payable
• Accounts Receivable (Team invoicing)
• Qualiac purchasing
• Contracts (from CFU)
• Purchase order management
• Goods reception
• 380 registered users
• 720000 accounting entries, 35000 purchase
  orders, 47000 invoices, 14000 team invoices per
  year main source of data for CET
• Contract Follow Up (CFU)
• Full lifecycle of purchasing procedures
  contracts, and other agreements (

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Intermezzo (TLAs or Three Letter Acronyms)

• EDH Electronic Document Handling our workflow
  system
• CET Cern Expense Tracking financial reporting
• HRT Human Resources Toolkit reporting on
  people
• ERT E-Recruitment
• CFU Contract Follow Up Contract preparation
  and tracking
• PPT Project Progress tracking Project
  management
• EVM Earned Value Management a management
  technique
• .. And many more ..

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Organization
E-Business
Decision Support
Projects Contracts
Money
People
Foundation
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Document

• ..\..\HelpDesk\IT_AIS_Helpdesk.doc
• Site AIS http//ais.web.cern.ch/ais/welcome.html