ELPA Initial Screening Policies and Procedures

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ELPA Initial Screening Policies and Procedures

• Fall 2009
• Michigan Department of Education

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Welcome

• Aric Kuester
• Office of Educational Assessment
• and Accountability (OEAA)

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Identifying English language learners (ELLs)?

• Use of the Home Language Survey
• Assessment of English language proficiency
• Determination of eligibility for Title III
  services

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Identifying ELLsMeeting Federal Requirements

• Title VI requires the use of the Home Language
  Survey to determine potential eligibility for ELL
  services at the time of enrollment.
• A Home Language Survey must be filled out for all
  students.

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Identifying ELLsMeeting Federal Requirements
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Identifying ELLsMeeting Federal Requirements

• Home language survey
• Is your childs native tongue a language
  other than English?
• Is the primary language used in your childs home
  or environment a language other than English?

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Identifying ELLsMeeting Federal Requirements

• Home language survey
• If the answer to either question is YES,
  the child is assessed to determine eligibility
  for Title III ELL services.

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ELPA Initial Screening

• Based on state-adopted English language
  proficiency standards
• Four sections Listening, Reading, Writing,
  Speaking
• Fifth domain, comprehension, is generated for
  reporting purposes

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ELPA Initial ScreeningHow is eligibility
determined?

• Student assessed with English language
  proficiency assessmentELPA Initial Screening
• Assessment must be completed within ten days of
  enrollment
• Students scoring below proficient are eligible
  for Title III services.

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ELPA Initial Screening Which Students Are
Assessed

• All students in grades K-12 who are eligible for
  Title III services and were not assessed with
  ELPA last spring.
• Public schools, charter schools, private schools
  with public school assessment agreements.

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ELPA Initial ScreeningSWD Accommodations

• All students with disabilities who are potential
  ELLs are to be screened
• Refer to Assessment Accommodations Summary Table
  for ELPA specifics

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ELPA Initial ScreeningAssessment Accommodations

• Use of an accommodation is based on documentation
  in school record.
• Decision to be made on student-by-student basis

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ELPA Initial ScreeningAssessment Accommodations

• Nonstandard accommodations change construct being
  measured.
• Students using nonstandard accommodations will
  not count as being assessed for participation

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Part 1 ELPA Initial ScreeningWho can Administer
the ELPA?

• ELPA District Coordinator
• ELPA Building Coordinator
• ELPA Assessment Administrators
• ELPA Assessment Proctors

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ELPA Initial ScreeningSecurity

• ELPA is a secure assessment.
• All materials are to be returned to MDE/ELPA in
  Lansing. Contact mde-elpa_at_michigan.gov to
  request a UPS return label.

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ELPA Initial ScreeningSecurity

• ELPA Confidentiality and Security Agreement
• For all involved in ELPA administration process
• For everyone handling ELPA materials

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ELPA Features and Materials

• Manual for Building and District Coordinators
  with Directions for Administration and Scoring
• Audiotapes or CDs for Listening
• Test Booklets
• Answer Documents

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ELPA Initial Screening Features

• LEVELS
• Level I for students in Kindergarten
• Level II for fall students in Grades 2-3
• Level III for fall students in Grades 4-6
• Level IV for fall students in Grades 7-9
• Level V for fall students in Grades 10-12

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ELPA Initial Screening FeaturesManual for
Building and District Coordinators

• Student
• Record
• Sheet

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ELPA Initial Screening Features Manual for
Building and District Coordinators

• Answer
• Key

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ELPA Initial Screening Features Manual for
Building and District Coordinators

• Specific Direction For Administering

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ELPA Initial Screening Features Manual for
Building and District Coordinators

• Writing
• And
• Speaking
• Rubrics

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Ordering Supplementary Materials

• Additional Assessment materials
• If materials are needed, there is an online order
  form available at our website www.michigan.gov/elp
  a
• The link will be titled
• 2009-2010 ELPA Initial Screening Order Form

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OEAA Secure Site Users

• How to add a new student, score a test, and
  generate a report
• ELPA Screener Entry Screen
• Changing ELPA Screener Information
• ELPA Screener Reports

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ELPA Screener Entry Screen
1. Log into the secure OEAA Web site.
2. Click on ELPA Screener Entry on the menu at
the left (on top).
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ELPA Screener Entry Screen
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ELPA Screener Entry Screen

• 3. Enter student demographics.

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ELPA Screener Entry Screen
4. Enter Score information. Use the pull-down
menus to enter in the raw scores for each
language domain. 5. Snowflake Vs. Sunshine Cycle

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ELPA Screener Entry Screen
6. Next, click the check-boxes for each standard
accommodation that you provided to the student at
the time of testing.
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ELPA Screener Entry Screen
When you have finished entering in all scores and
accommodations, save student data by clicking on
the Save button at the top of the screen. The
student is now registered for the Fall 2009 ELPA
Screener test cycle.
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ELPA Student Record Sheet
Page 21, Directions for Administration
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Changing ELPA Screener Info

1. Click on Student Search on the menu at the left
   (on top).
2. Enter search information and click the search
   button.

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Changing ELPA Screener Info

1. Students matching the search criteria will be
   displayed.
2. Select the student to be updated by clicking on
   the student name link.

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Changing ELPA Screener Info

• 5. The ELPA Screener page will be displayed and
  the students information can be changed.

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ELPA Screener Reports

1. Click ELPA Screener Reports from the menu at the
   left.
2. Click Submit for reports and Download for a csv
   file of student score data.

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ELPA Screener Reports
Sample of Individual Student Report for the ELPA
Initial Screening
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ELPA Screener Reports

• The Individual Student Report provides
• an overall scale score for the students
  performance
• number of points earned and total points possible
• a letter code for the students proficiency level.

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ELPA Screener Reports

• Also, a graphical representation compares this
  students score with cuts for Basic (B),
  Intermediate (I), Proficient (P), and Advanced
  Proficient (AP).

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ELPA Screener Reports
The cut score is the minimum expected score
that a student would achieve if he or she were
proficient in English at his or her grade level.
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ELPA Screener Reports
Sample of Class Roster Report for the ELPA
Initial Screening
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ELPA Screener Reports

• The Class Roster Report provides
• the same scale score data shown on the Individual
  Student Reports for all students in one class or
  group
• total of the number of students tested in each
  group, grade, and school.

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Part 3 Scoring and Reporting

• Ending an Assessment Session
• ELPA is untimed, but each section must be
  completed in one sitting
• Sections may be administered in any order
• Collect materials from students individually
• Lock up materials between ELPA sessions

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Part 3 Scoring and Reporting

• After an Assessment Session
• One answer document per student
• Insure that Demographic information is complete
• The scoring information is located in the
  Directions for Administration and Answer Document

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ELPA Student Demographic Page
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Part 3 Scoring and Reporting

• After an Assessment Session
• Return all completed assessment materials to
  MDE/ELPA
• Return Security Compliance Forms
• Refer to the DFA for packing instructions.

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Part 3 Scoring and ReportingReturning Materials
to MDE/ELPA

• Save boxes for returning materials
• Building and District Identification Sheets Use
  Identification sheets as cover sheets for banded
  sets of returned materials
• Security Forms

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Packaging Diagram for Return
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Part 3 Scoring and Reporting Returning Materials
to MDE/ELPA

• MDE/ELPA
• Hannah Building, Upper Level 201S
• 608 W. Allegan Street
• Lansing, MI 48933

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Resource Information

• Instructions for website usage can be found on
  the login page of the secure website,
  www.michigan.gov/meap-secure by clicking on the
  pink link

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Resource Information

• Call 877-560-8378 for assistance with the OEAA
  secure Web site
• E-mail oeaa_at_michigan.gov for assistance with the
  OEAA secure Web site for ELPA

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Comments and Suggestions
Aric Kuester Kuestera_at_michigan.gov [phone]

• Brian Ciloski
• Ciloskib_at_michigan.gov
• 517-335-6732

Michigan Department of Education 608 W. Allegan
St. P.O. Box 30008 Lansing, MI 48909
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Thank You!