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ELPA Initial Screening Policies and Procedures

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Title: ELPA Initial Screening Policies and Procedures


1
ELPA Initial Screening Policies and Procedures
  • Fall 2009
  • Michigan Department of Education

2
Welcome
  • Aric Kuester
  • Office of Educational Assessment
  • and Accountability (OEAA)

3
Identifying English language learners (ELLs)?
  • Use of the Home Language Survey
  • Assessment of English language proficiency
  • Determination of eligibility for Title III
    services

4
Identifying ELLsMeeting Federal Requirements
  • Title VI requires the use of the Home Language
    Survey to determine potential eligibility for ELL
    services at the time of enrollment.
  • A Home Language Survey must be filled out for all
    students.

5
Identifying ELLsMeeting Federal Requirements
6
Identifying ELLsMeeting Federal Requirements
  • Home language survey
  • Is your childs native tongue a language
    other than English?
  • Is the primary language used in your childs home
    or environment a language other than English?

7
Identifying ELLsMeeting Federal Requirements
  • Home language survey
  • If the answer to either question is YES,
    the child is assessed to determine eligibility
    for Title III ELL services.

8
ELPA Initial Screening
  • Based on state-adopted English language
    proficiency standards
  • Four sections Listening, Reading, Writing,
    Speaking
  • Fifth domain, comprehension, is generated for
    reporting purposes

9
ELPA Initial ScreeningHow is eligibility
determined?
  • Student assessed with English language
    proficiency assessmentELPA Initial Screening
  • Assessment must be completed within ten days of
    enrollment
  • Students scoring below proficient are eligible
    for Title III services.

10
ELPA Initial Screening Which Students Are
Assessed
  • All students in grades K-12 who are eligible for
    Title III services and were not assessed with
    ELPA last spring.
  • Public schools, charter schools, private schools
    with public school assessment agreements.

11
ELPA Initial ScreeningSWD Accommodations
  • All students with disabilities who are potential
    ELLs are to be screened
  • Refer to Assessment Accommodations Summary Table
    for ELPA specifics

12
ELPA Initial ScreeningAssessment Accommodations
  • Use of an accommodation is based on documentation
    in school record.
  • Decision to be made on student-by-student basis

13
ELPA Initial ScreeningAssessment Accommodations
  • Nonstandard accommodations change construct being
    measured.
  • Students using nonstandard accommodations will
    not count as being assessed for participation

14
Part 1 ELPA Initial ScreeningWho can Administer
the ELPA?
  • ELPA District Coordinator
  • ELPA Building Coordinator
  • ELPA Assessment Administrators
  • ELPA Assessment Proctors

15
ELPA Initial ScreeningSecurity
  • ELPA is a secure assessment.
  • All materials are to be returned to MDE/ELPA in
    Lansing. Contact mde-elpa_at_michigan.gov to
    request a UPS return label.

16
ELPA Initial ScreeningSecurity
  • ELPA Confidentiality and Security Agreement
  • For all involved in ELPA administration process
  • For everyone handling ELPA materials

17
ELPA Features and Materials
  • Manual for Building and District Coordinators
    with Directions for Administration and Scoring
  • Audiotapes or CDs for Listening
  • Test Booklets
  • Answer Documents

18
ELPA Initial Screening Features
  • LEVELS
  • Level I for students in Kindergarten
  • Level II for fall students in Grades 2-3
  • Level III for fall students in Grades 4-6
  • Level IV for fall students in Grades 7-9
  • Level V for fall students in Grades 10-12

19
ELPA Initial Screening FeaturesManual for
Building and District Coordinators
  • Student
  • Record
  • Sheet

20
ELPA Initial Screening Features Manual for
Building and District Coordinators
  • Answer
  • Key

21
ELPA Initial Screening Features Manual for
Building and District Coordinators
  • Specific Direction For Administering

22
ELPA Initial Screening Features Manual for
Building and District Coordinators
  • Writing
  • And
  • Speaking
  • Rubrics

23
Ordering Supplementary Materials
  • Additional Assessment materials
  • If materials are needed, there is an online order
    form available at our website www.michigan.gov/elp
    a
  • The link will be titled
  • 2009-2010 ELPA Initial Screening Order Form

24
OEAA Secure Site Users
  • How to add a new student, score a test, and
    generate a report
  • ELPA Screener Entry Screen
  • Changing ELPA Screener Information
  • ELPA Screener Reports

25
ELPA Screener Entry Screen
1. Log into the secure OEAA Web site.
2. Click on ELPA Screener Entry on the menu at
the left (on top).
26
ELPA Screener Entry Screen
27
ELPA Screener Entry Screen
  • 3. Enter student demographics.

28
ELPA Screener Entry Screen
4. Enter Score information. Use the pull-down
menus to enter in the raw scores for each
language domain. 5. Snowflake Vs. Sunshine Cycle

29
ELPA Screener Entry Screen
6. Next, click the check-boxes for each standard
accommodation that you provided to the student at
the time of testing.
30
ELPA Screener Entry Screen
When you have finished entering in all scores and
accommodations, save student data by clicking on
the Save button at the top of the screen. The
student is now registered for the Fall 2009 ELPA
Screener test cycle.
31
ELPA Student Record Sheet
Page 21, Directions for Administration
32
Changing ELPA Screener Info
  1. Click on Student Search on the menu at the left
    (on top).
  2. Enter search information and click the search
    button.

33
Changing ELPA Screener Info
  1. Students matching the search criteria will be
    displayed.
  2. Select the student to be updated by clicking on
    the student name link.

34
Changing ELPA Screener Info
  • 5. The ELPA Screener page will be displayed and
    the students information can be changed.

35
ELPA Screener Reports
  1. Click ELPA Screener Reports from the menu at the
    left.
  2. Click Submit for reports and Download for a csv
    file of student score data.

36
ELPA Screener Reports
Sample of Individual Student Report for the ELPA
Initial Screening
37
ELPA Screener Reports
  • The Individual Student Report provides
  • an overall scale score for the students
    performance
  • number of points earned and total points possible
  • a letter code for the students proficiency level.

38
ELPA Screener Reports
  • Also, a graphical representation compares this
    students score with cuts for Basic (B),
    Intermediate (I), Proficient (P), and Advanced
    Proficient (AP).

39
ELPA Screener Reports
The cut score is the minimum expected score
that a student would achieve if he or she were
proficient in English at his or her grade level.
40
ELPA Screener Reports
Sample of Class Roster Report for the ELPA
Initial Screening
41
ELPA Screener Reports
  • The Class Roster Report provides
  • the same scale score data shown on the Individual
    Student Reports for all students in one class or
    group
  • total of the number of students tested in each
    group, grade, and school.

42
Part 3 Scoring and Reporting
  • Ending an Assessment Session
  • ELPA is untimed, but each section must be
    completed in one sitting
  • Sections may be administered in any order
  • Collect materials from students individually
  • Lock up materials between ELPA sessions

43
Part 3 Scoring and Reporting
  • After an Assessment Session
  • One answer document per student
  • Insure that Demographic information is complete
  • The scoring information is located in the
    Directions for Administration and Answer Document

44
ELPA Student Demographic Page
45
Part 3 Scoring and Reporting
  • After an Assessment Session
  • Return all completed assessment materials to
    MDE/ELPA
  • Return Security Compliance Forms
  • Refer to the DFA for packing instructions.

46
Part 3 Scoring and ReportingReturning Materials
to MDE/ELPA
  • Save boxes for returning materials
  • Building and District Identification Sheets Use
    Identification sheets as cover sheets for banded
    sets of returned materials
  • Security Forms

47
Packaging Diagram for Return
48
Part 3 Scoring and Reporting Returning Materials
to MDE/ELPA
  • MDE/ELPA
  • Hannah Building, Upper Level 201S
  • 608 W. Allegan Street
  • Lansing, MI 48933

49
Resource Information
  • Instructions for website usage can be found on
    the login page of the secure website,
    www.michigan.gov/meap-secure by clicking on the
    pink link

50
Resource Information
  • Call 877-560-8378 for assistance with the OEAA
    secure Web site
  • E-mail oeaa_at_michigan.gov for assistance with the
    OEAA secure Web site for ELPA

51
Comments and Suggestions
Aric Kuester Kuestera_at_michigan.gov (517) 335-0433
  • Brian Ciloski
  • Ciloskib_at_michigan.gov
  • 517-335-6732

Michigan Department of Education 608 W. Allegan
St. P.O. Box 30008 Lansing, MI 48909
52
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