PowerPoint Topics: Graphs, Links and More PowerPoint 2003 Class Exercises

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PowerPoint TopicsGraphs, Links and
MorePowerPoint 2003Class Exercises
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Auto Shapes/Organization Chart

• Go to FileNew to open a blank presentation
• Switch to the Slide Layout Task Pane and choose
  Title Only
• In the title enter Organization Chart
• Choose Auto Shapes Basic Shapes Rounded
  Rectangle
• Click towards the middle of the slide and drag
  about 1 inch to the right and 0.5 inch down.
• Make sure the box is selected and type in
  Director.

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Formatting Your Auto Shape

• Use the drawing toolbar at the bottom to select
  font color and fill color for the auto shape.
• When changing font color, make sure that the text
  in the shape is selected
• Make sure your shape is selected. Look for the
  3-D icon in the draw menu and select 3-D
  Settings.
• Use the 3-D On/Off switch to turn on 3-D and
  adjust the depth, angle, and lighting to your
  preference.

Font color
3D
Fill color
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Creating The Second Shape

• Repeat the Auto Shape process to create a2nd
  auto shape. Type in Lab Chief and placebeneath
  the 1st auto shape.
• Repeat the formatting process for the 2nd shape.
• This time, in the fill color, try fill effects
  and add a gradient.
• Your art work should look close to theexample
  below.

Director
Lab Chief
TIPIf you make a mistake, undo with Control Z
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Creating The Last Set Of Shapes

• Again, repeat the auto shape process, choose Auto
  ShapesBasic ShapesDiamond
• Holding down the Shift key to maintain the aspect
  ratio, create a diamond about 1 by 1 inch.
• Repeat the formatting process.
• Again, use your choice of shadowing and color for
  the auto shape if you choose.
• Create 5 Diamond shapes, using the Control-D keys
  to make duplicate copies.
• If this doesn't immediately work, make sure that
  you've clicked on the shape somewhere other than
  within the text.
• Spread the diamonds out horizontally. Dont worry
  yet about being orderly.

Tech
Tech
Tech
Tech
Tech
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Alignment Of The Shapes
USE NEXT SLIDE AS A VISUAL EXAMPLE

• Select all the diamonds with a selection box.
• Click anywhere on the slide above the upper-left
  corner of the leftmost diamond and drag to a
  point somewhere below the lower-right corner of
  the rightmost diamond
• Go to DrawAlign or DistributeAlign Middle
• Go to DrawAlign or Distribute Distribute
  Horizontally
• Go to ViewGrid and GuidesDisplay Drawing Guides
  on Screen
• With the arrow keys, center the diamonds on the
  slide.
• Make sure that the others are also centered.

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Auto Shapes/Organization Chart
Director
Lab Chief
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Lines

• Go to AutoShapesLinesLine
• Draw a horizontal line from the left diamond to
  the right diamond. Use the Shift key to make a
  perfect line.
• Go to DrawOrderSend to Back
• Repeat the above for the vertical line.
• If you choose, use the draw menu to adjust the
  colors and thickness.
• Your art work should be close to the example on
  the previous slide.

Line size
Line color
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Animating Objects

• Go to the Custom Animation Task Pane
• Select the Director shape
• Click on Add EffectEntranceMore Effects
• Choose an effect, watching for what it looks like
• Once you have one you like, click OK
• Do the same for the Lab Chief
• Select all of the Techs, then go to DrawGroup
• Now add an effect for them
• Click on Play at the bottom of the Task Pane to
  preview
• Click on the Group animation in the animation
  list in the Task Pane and drag it above the
  Octagon on the list
• Change Start from On Click to With Previous
• Click Play again to see the changes
• If you have extra time at the end, come back and
  try Emphasis, Exit, and Motion Path effects

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Creating A Graph

• Click InsertNew Slide
• In the Slide Layout Task Pane, switch to Title
  and Content
• Over Click icon to add content, click on the
  chart icon
• Highlight the spread sheet byselecting THIS CELL
  and then hit the delete key.
• Enter the text as shownand watch the graph build
  asyou enter the data.

Chart icon
TIPIf you make a mistake, undo with Control Z
USE NEXT PAGE(S) AS A VISUAL EXAMPLE
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Creating A Graph

• As you are creating the graph, you need to know
  the PLOT and CHART area.
• To change the color of the series, right-click
  and choose Format Data Series.
• To tilt the lettering, right-click on one of the
  words, select Format AxisAlignment. Grab the red
  dot and tilt to your desire.
• Any attribute can be changed by right-clicking on
  that object.
• Your graph should be similar to the following
  page.

Walls
Grid Lines
Series
Legend
Plot Area
Chart Area
Floor
TIPIf you make a mistake, undo with Control Z
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Creating A Graph
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Installing Video Clips

• Go to InsertNew Slide and choose a Title Only
  layout
• Go to InsertMovies and SoundMovie from File
• On the desktop, a folder called Videos contains
  some movies. Navigate to it and select one to
  insert.
• Click the Slide Show icon at the bottom left of
  the screen to see the movie play

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Setting Up Links

• Launch Internet Explorer and go to your Institute
  or Centers home page.
• Highlight the link location (webpage address) and
  do a Ctrl-C to copy into memory.
• Download a graphic from that page onto your
  desktop.
• Right ClickSave Image As (Dont forget the
  directory you saved to).
• Go back to PowerPoint and insert the graphic into
  your slide.
• InsertPictureFrom File
• Move and re-size if necessary.
• Right click on the graphic and choose Action
  Settings.
• Choose Hyperlink To
• Choose URL and do a Control V to paste in the
  link to that home page.
• This is the Control C you did on the 2nd step.
  (Hint.. The URL must include http// )
• Choose OK and OK again.
• When you launch the slide show, select the
  graphic and it will open the URL that you
  selected.
• Optional exercise -- create another link with an
  Auto Shape to another presentation or to the
  beginning or your presentation.