Team Georgia Marketplace

1
Team Georgia Marketplace
Supplier Orientation
Path to Partnership
2
Welcome!

• Hugh M. Farley
• Customer/Supplier Satisfaction Officer
• Hugh.farley_at_doas.ga.gov
• Phone [phone]
• Fax [phone]

Dorna Carrington Scott Procurement
Trainer Dorna.scott_at_doas.ga.gov Phone
404-463-4044 Fax [phone]
3
Agenda

• Overview of State Purchasing
• Bidding Requirements
• Purchasing Card (P-card) Program
• Team Georgia Marketplace
• eQuote
• Resources
• Questions and Answers

4
State Purchasing Division

• State Purchasing is the centralized office
  responsible for the purchase of more than 3.5
  billion of goods and services each year.
• Delegates Purchasing Authority to State Agencies.
• Promotes equal access and competition among
  suppliers.
• For more information, visit our Web
  sitewww.statepurchasing.doas.ga.gov

5
www.statepurchasing.doas.ga.gov
6
Bidding Requirements
lt 5,000 No bidding required. 5,000
Requires a bidding process. Bids are posted on
the Georgia Procurement Registry. Sourcing
methods include Team Georgia Marketplace, eQuote,
and eRFP.
7
Purchasing Card Program

• A VISA Purchasing Card (P-Card) is used by state
  and local government employees to secure
  approved goods and services.
• The P-Card is used most frequently for purchases
  under 5,000.
• Suppliers are encouraged to be credit card
  merchants.

8
Getting Started (Registration)
9
Getting Started (Registration)
10
Supplier Resources
11
Definition of Sourcing Bidder

• If your company provides goods or services but
  has never had a purchase order, received a
  remittance, or been awarded a contract by the
  State of Georgia, you need to register as a
  sourcing bidder. Your company may fit into this
  category even if it was active in the old Vendor
  Registration System.

12
Definition of Supplier

• If your company has had a purchase order,
  received a remittance, or has been awarded a
  contract by the State of Georgia, you need to
  register as a supplier. A company in this
  category will have a PeopleSoft vendor number in
  our Financials system.

13
Registration Process
Click on the appropriate link (Bidder or
Supplier)
Click on the appropriate link (Bidder or Supplier)
14
RegistrationeSupplier Connection Menu
Once youve completed registration you should
change your password for security purposes
15
Supplier Benefits
16
Training Resources
17
eQuote
18
What is eQuote?

• eQuote is the automated tool that state agencies
  use for submitting requests for quotes.
• In a request for quote, PRICE is the only
  consideration for selection and award. This is
  how the process works

19
Responding to an eQuote Solicitation
Contact person and your Company name
Name of Government Entity posting the eQuote
eQuote Title, closing date and time
User ID and Password
Hyperlink to eQuote
A Hyperlink to the Vendors Guide
20
eQuote Summary Information
Agency and Buyer contact information
Brief description of the solicitation
NIGP code selection

Attachments / Terms Conditions
Items and quantity to be purchased
Option to Bid Now or Bid Later
21
Entering your Responses in eQuote
Enter Contact Information
Your name Your email address Your business phone
number
It is important for you to know that the Buyer
will not be able to see your comments until the
eQuote closes
Terms and Conditions
Supplier instructions
22
Entering your Responses in eQuote

• The column where you upload documents is labeled
  Upload/View Vendor Documents
• To add documents, you click on the Click button
  for the line item you are bidding on and then,
  upload the additional document
• Bids may be awarded at the line level, therefore
  each line quote must include any handling and
  shipping charges for that line
• Once you complete your responses, click on the
  Submit Your Bid button to submit your bid

Notice that eQuote keeps track of the total
bidding amount
23
Entering your Responses in eQuote
Notice the sender of the email
This is a sample email similar to the one you
receive to acknowledge the receipt of your bid
24
eQuote Changes or Revisions

• At times, the Issuing Officer makes an addendum
  to a solicitation. An addendum is a modification
  made to a posted solicitation and it is made by
  the issuing officer. When this happens, you will
  receive an email regarding the change.

• Access the eQuote by clicking on the Hyperlink
  provided. As with the previous email, clicking
  on the hyperlink takes you to the sign on screen
• Use the User ID and Password provided in the
  email to login to the solicitation
• Once you enter your access information, click the
  Submit button

25
eQuote Changes or Revisions

• What happens if you cant find the invitational
  email? What happens if you deleted the
  invitational email?

• Contact the issuing officer
• Request to have the invitational email resent

26
eQuote Award Notification
This is a sample email similar to the one eQuote
sends automatically to the suppliers who
participated in the solicitation
27
Support and Assistance

• State Purchasing Helpdesk 404-657-6000
• Email procurementhelp_at_doas.ga.gov
• State Purchasing Website www.statepurchasing.doa
  s.ga.gov
• eQuote Suppliers Guide
• eQuote Suppliers Training (online)
• Georgia Supplier Manual
• Supplier Orientation (monthly)
• Supplier Seminar (monthly)
• Supplier Webinar (semi-monthly)
• Customer and Supplier Relations
  hugh.farley_at_doas.ga.gov or call 404-656-0936
• We look forward to assisting you in becoming a
  State Supplier!

28
Supplier Resources

• Governors Entrepreneur and Small Business
  OfficeTony Greene, Outreach and Special Projects
  Managertgreene_at_georgia.org
  
  404-962-4824
• Board of Regents of the University System of
  GeorgiaChristina Hobbs, Business Development
  ManagerOffice of External Activities and
  Facilitieschristina.hobbs_at_usg.edu404-657-2514
• Agency, College and University Procurement
  Officers
• http//ssl.doas.state.ga.us/PRSapp/PR_apo_public_l
  ist.jsp