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Theodore Fons The Present and Future of Electronic Resource Management Systems: Public and Staff


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Title: Theodore Fons The Present and Future of Electronic Resource Management Systems: Public and Staff

Theodore FonsThe Present and Future of
Electronic Resource Management SystemsPublic
and Staff
  • Prepared for
  • IFLA ERMS Satellite Meeting
  • Cape Town, South Africa
  • August 17, 2007
  • Presented by Sergey Obolonsky

What an Electronic Resource Management should do
  • The ERM is
  • A discovery tool for patrons and reference staff
  • Can be integrated with ILS for efficiency
  • Be easy to use and implement
  • Be the comprehensive tool for management
    analysis of e-resources

Identifying needs
  • Staff needs
  • Patron needs

  • Staff needs
  • Automation
  • License description
  • IP Registration
  • Activation
  • License renewal
  • Incident reporting
  • License review

License review
Administrative Function Identifiers Request or Report (Client) Response (Server)
IP registration Institution identifier Resource identifier IP addresses Confirmation
Activation Institution identifier Resource identifier Activation request Confirmation
Renewal Institution identifier Resource identifier Renewal request Confirmation
Incident report Institution identifier Resource identifier Incident description Confirmation
License review Institution identifier Resource identifier License request License data
Table 1 Core data elements for automation of
administrative tasks
  • Staff needs
  • Automation
  • Analysis
  • Usage statistics
  • Collection analysis
  • Downloads statistics
  • Search and hits statistics
  • Cost per use
  • Costs analysis

  • Staff needs
  • Automation
  • Analysis Methods
  • Mean
  • to measure average usage within a collection
  • Median
  • to identify the middle point in usage within a
  • Skewness
  • to identify asymmetry of the distribution of
    usage values within a collection

Analysis Methods
Package Mean Smallest Usage Count Largest Usage Count Skewness Score
American Chemical Society, 2006 Usage 745.6071 20 3337 1.636924
Ovid Journals - Lippincott Williams Wilkins, 2006 Usage 37.98857 1 352 2.790133
Elsevier Science Direct, 2006 Usage 221.7717 0 56811 25.14667
Table 2 Statistical Summary for Sample Packages
  • Staff needs
  • Automation
  • Analysis
  • Collection analysis tools
  • Cost per use
  • Overlap Analysis with Cost-per-use Analysis
  • Usage statistics harvesting
  • Acquisitions - Data Costs analysis
  • Downloads statistics
  • Search and hits statistics

Analysis is s tool for negotiation with Resource
  • Overlap analysis tool to show redundant titles
  • Usage statistics to show actual usage for
    expensive resources
  • Cost per use
  • Most used titles
  • Least used titles

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Overlap Analysis
Collection Analysis and Comparative Use and Cost
Total Full Text Downloads for American Chemical
Journal Of The American Chemical Society Journal
Of Agricultural And Food Chemistry Analytical
Chemistry The Journal Of Organic
Chemistry Biochemistry Environmental Science
amp Technology Journal Of Physical Chemistry
B Organic Letters Langmuir Journal Of Physical
Chemistry A Inorganic Chemistry Journal Of
Proteome Research Journal Of Natural
Products Journal Of Medicinal Chemistry Nano
Letters Chemistry Of Materials Chemical
Reviews Macromolecules Industrial Engineering
Chemistry Biomacromolecules Bioconjugate
Chemistry Biotechnology Progress Organometallics A
ccounts Of Chemical Research Chemical Research In
Toxicology Energy amp Fuels Journal Of Chemical
Engineering Data Journal Of Physical
Chemistry Organic Process Research amp Journal
Of Physical Chemistry C Journal Of Chemical
Information And Molecular Pharmaceutics Journal
Of Chemical Theory And Journal Of Combinatorial
Titles Per Number of Full Text Downloads for
OCLC FirstSearch ECO
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Title Overlap with Usage
  • Staff needs
  • Automation
  • Analysis
  • Consortium requirements
  • View of consortial (shared) resources
  • View of library-specific resources
  • Proposed and trialled resources

  • Staff needs
  • Patron needs
  • (includes Public services needs)
  • Terms and conditions of use
  • Resource availability and advisory
  • With forecast for problem resolution when system
    outage is on-going
  • Resource scope/description
  • Technical requirements for access

Looking into the future additional compatibility
  • Discovery Services Platform
  • Link Resolver
  • Metasearch Views

  • The rapid development and implementation of ERM
    systems in the library marketplace shows that ERM
    systems are important components of the
    contemporary library management toolset. ERM
    systems were important enough to libraries that
    they evolved from locally developed systems to
    commercial products sold by commercial software
    vendors. However, ERM systems must evolve to
    provide features beyond those provided by the
    first-generation commercial ERM systems. The
    SUSHI standard demonstrates that it is not only
    possible, but highly desirable, to develop new
    standards to bring greater efficiency to
    electronic resource management.

  • As SUSHI used web services technology, that same
    technology could be used to bring new
    efficiencies to routine administrative tasks such
    as IP registration, activation, renewal, incident
    reporting and license review. Data standards for
    license data will further facilitate those
    interfaces. Standard statistics techniques
    should be applied to the analysis of ejournal
    packages to give electronic resource
    professionals the tools they need to make
    informed decisions about electronic resource
    purchases and the quantitative analysis data
    required to successfully negotiate with
    electronic resource providers.

  • And finally, new technologies and intra-industry
    cooperation should be sought for the sharing of
    ERM data with the critical public interfaces. In
    all, there is much room for growth in electronic
    resource management systems and their profile as
    a critical tool for professional management of
    the librarys most critical resources will
    continue to grow.

  • Thank you