WebROLIC

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2009 MATCHINFORMATION ABOUT RANK ORDER LISTS
AND NRMP POLICY
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Upcoming Important Dates 1

• 1. Match Day, Thursday, March 19, 2009
• 2. Commencement, Sunday, May 17, 2009

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Upcoming Important Dates 2

• 1. Golf Outing at Dr. OBryans Saturday, May
  2, 2009
• 2. Alumni Banquet Saturday, May 9, 2009, Essex
  Ballroom, The Westin Copley Hotel

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CREATING YOURRANK ORDER LIST

• http//www.nrmp.org/
• Boston University School of Medicine
• Office of Student Affairs
• January 13, 2009

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POINTS TO COVER

• Deadlines and dates
• Meet with Student Affairs Deans
• Strategies
• How the Algorithm works
• NRMP Rules
• Match Week

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Deadlines and Dates

• January 13, 2009 Ranking opens in R3
• January 31, 2009 Final program quotas
• February 25, 2009 Ranking closes in R3
• 900 PM Eastern
• March 16, 2009 Did I Match?
• 1200 Noon Eastern
• March 17, 2009 List of Unfilled Programs
• 1200 Noon Eastern (Unmatched Applicants can
• contact Unfilled Programs)
• March 19, 2009 Match Day
• 1200 Noon Eastern Match Results at BUSM
• 100 PM Eastern Match Results on-line at NRMP

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MEET WITH ADVISOR

• You are encouraged to make an appointment with
  either your advisor or a Student Affairs Dean to
  discuss putting together your Rank Order List
• Dr. Phyllis Carr 638-4194
• Dr. Paul OBryan 638-4166
• Dr. Joel Alpert joel.alpert_at_bmc.org
• Dr. Kenneth Grundfast 638-7934
• Dr. Robert Beazley beazley8_at_hotmail.com
• Dr. Jonathan Woodson 638-4163
• Dr. John Polk 638-4166

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• Strategies
• Refer to Charting Outcomes in the Match
• Assess competitiveness
• Specialty
• Program
• Yourself
• Assess the program
• Make your ROL long enough
• Go for the reach program
• Include a safety program

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STRATEGIES

• Length of Rank Order List - too short can be
  problematic minimum of 10 programs
• Dont list a program you know you wont be happy
  with
• Dont hear We want you at our program as a
  final commitment
• Include a FailSafe Program

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STRATEGIES

• Rank Order List - Anesthesiology
• Boston Univ. Medical Center - Anesthesiology
• a. BMC Transitional
• b. UMass Transitional
• c. Newton Wellesley Transitional
• 2. Oregon Health Sciences - Anesthesiology
• 3. Harbor-UCLA - Anesthesiology
• 4. BMC Transitional
• 5. UMass Transitional

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FAMOUS EASTERN MEDICAL SCHOOLGENERAL HOSPITAL

• Dear Applicant
• We have thoroughly enjoyed your visit with us and
  it is clear that you will excel wherever you
  choose to go.
• You represent the kind of candidate that has
  traditionally done well in our program and we
  hope to have the opportunity to work with you in
  the coming year.
• Yours sincerely,
• Program Director

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RESIDENCY CHOICE CRITERIA
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HOW THE MATCH ALGORITHM WORKS

• Applicants proposal
• Starts with an attempt to place an applicant in
  the program ranked 1 by the applicant
• A tentative Match occurs
• if the program also ranked the applicant and
• the program has unfilled positions
• if the program is filled but the applicant is
  ranked higher than another applicant tentatively
  matched to that program

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HOW THE MATCH ALGORITHM WORKS
No Match if the program did not rank the
applicant if the program ranked the applicant,
but is filled with other more preferred
applicants Couples The algorithm places a
couple in their highest ranked pair of
programs on the PRIMARY list where BOTH
matched Final Matches When the algorithm
completes its cycles, all tentative matches
become final More information http//www.nrmp.org
/res_match/about_res/algorithms.html
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SUMMARY

• Discuss your list with Deans and faculty
  advisors.
• Prepare a Rank Order List worksheet before
  entering the NRMP Match Site.
• Be Sure to certify your Rank Order List.
• Complete your Rank Order List at least a week
  before the February 25, 2009 deadline.
• Do not make last minute changes to your Rank
  Order List most such changes are not well
  thought out and applicants frequently regret the
  changes.
• Feel comfortable with your first three choices.
• Relax!

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NRMP Rules

• Programs in the Match can take US allopathic
  seniors only through the NRMP or other matches.
• You can express interest in a program but you
  cannot ask how you will be ranked.
• A program cannot demand to know how it will be
  ranked by the applicant.
• Applicants and programs are legally bound by the
  results of the Match.
• BUSM includes Match violations as part of your
  permanent record

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MATCH WEEK - MARCH 16-19

• Monday - Did I Match?
• Tuesday - Unfilled Program List
• Thursday - Match Day Celebrations
• - Where Did I Match?

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Application for Medical License

• If you took more than 4 years to complete your
  medical education, your state licensure board may
  request a letter from your medical school,
  explaining why. Your residency program and/or
  licensure board will let you know if this is a
  requirement, and where to have us send this
  information.

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For more information visit www.nrmp.org Residenc
y Match Questions? 202-828-0566 or
1-866-617-5838 (toll-free) E-mail nrmp_at_aamc.org
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The Match Commitment

• SECTION 5.1
• The listing of an applicant by a program on its
  certified rank order list or of a program by an
  applicant on the applicant's certified rank order
  list establishes a binding commitment to offer or
  to accept an appointment if a match results.
• Failure to honor this commitment by either party
  participating in a match will be a breach of this
  Agreement and may result in penalties to the
  breaching program or applicant.

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Match Waivers

• Applicants
• Hardship
• Change of specialty must be requested by
  January 15
• Completion of residency postponed
• Waivers must be requested from, and can be
  granted only by, the NRMP.

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Match Waivers - Consequences

• If a waiver is approved
• The applicant may obtain another position or
  participate in future match and the program may
  begin to recruit for the position.
• If a waiver is not approved
• Both the applicant and program are expected to
  honor the match commitment.
• Failure to honor the match commitment is grounds
  for a violation investigation and the levying of
  sanctions.

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Pre-Match Communication

• 6.0 Restrictions on Persuasion
• One of the purposes of the Matching Program is
  to allow both applicants and programs to make
  selection decisions on a uniform schedule and
  without coercion or undue or unwarranted
  pressure. Both applicants and programs may
  express their interest in each other however,
  they shall not solicit verbal or written
  statements implying a commitment. It is a breach
  of the applicable Match Participation Agreement
  for either party to suggest or inform the other
  that placement on a rank order list is contingent
  upon submission of a verbal or written statement
  indicating ranking intentions. In addition, it
  is a breach of the Match Participation Agreement
  for a program and applicant in the Matching
  Program to make any verbal or written contract
  for appointment to a concurrent year residency or
  fellowship position prior to the Matching
  Program.

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Examples of Prohibited Communication

• 1 - In the 2009 Main Residency Match, Dr. John
  Doe interviewed with the General Surgery program
  at National Medical Center. The program director
  was unsure how to respond when asked by Dr. Doe
  who else he planned to interview and whether he
  planned to rank Dr. Doe as his top choice for a
  resident.
• 2 - In the 2009 Main Residency Match, Dr. Holly
  Golightly interviewed with the Radiation-Oncology
  Program at American Hospital Center. She was
  encouraged at the end of her interview to send
  the program director a note indicating her level
  of interest so that the director would know how
  or whether to rank her.

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Violation Investigations

• Report potential violation to Executive Director
• Information gathered by NRMP
• Preliminary Report reviewed by all parties
• Case reviewed by Violations Committee
• Review Panel Report to violator
• Violator can arbitrate
• Final Report distributed
• Violation policy is at www.nrmp.org

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Applicant Violations-Common Reasons

• Applicant fails to honor the match commitment
• Applicant fails to provide complete, timely, and
  accurate information to programs
• Applicant discusses or accepts position in
  another program prior to receiving a waiver from
  the NRMP

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Violation by an Applicant

• Final Report sent to
• Applicants medical school
• Directors of residency programs
• American Board of Medical Specialties
• FSMB (if applicant is to be permanently barred)
• Interested parties
• Applicant may be identified as a match violator
  in R3 System or barred from future matches for up
  to three years, or permanently.
• Applicant may be barred from match-participating
  programs for one year.

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NRMP Rules

• Programs at match-participating institutions,
  regardless of match participation status, can
  take US allopathic seniors only through the NRMP
  or another national matching plan
• Applicants and programs can express interest in
  but cannot ask about ranking intentions
• Applicants and programs are bound by the results
  of the Match

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GENERAL INFORMATION - 1

• Powerpoint slides will be available on OSA
  website
• http//www.bumc.bu.edu/busm-osa/residency-applicat
  ion-process-2009/
• Please complete the on-line forms and award
  nominations in the OSA Match Graduation
  Information site, which opens January 14, 2009
• http//www.bumc.bu.edu/busm-osa/commencement_2009

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GENERAL INFORMATION - 2

• Rank Order List may be entered on any computer
  with Internet access home computer, public
  library computers, Alumni Medical Library, main
  campus libraries, Office of Student Affairs
• Access NRMP Rank Order List website with AAMC ID
  and self-created password
• Your signature is required if you withdraw from
  the Match, - please contact Loretta Dyson in the
  Registrars Office at [phone]. You must
  withdraw by 400 p.m., February 25, 2009.

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Getting Started

• Complete applications and interviews
• Review ROL section of User Guide
• http//www.nrmp.org/res_match/userguide/2009_appli
  cant.pdf
• Use your AAMC ID and password to login to the
  NRMPs Registration, Ranking, and Results (R3)
  System
• Couples must register both partners AAMC IDs in
  their NRMP files
• Your NRMP/AAMC ID and your ERAS/AAMC ID must be
  the same

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DEFINITIONS Match Status ACTIVE
Registered RANKING ROL started CERTIFIED
ROL ROL finished Fee Status PAID No fees
due Credentials VERIFIED By school (US and
Canadian applicants) ECFMG Status VERIFIED By
ECFMG (IMGs 5th Pathway applicants)
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Couples Information

• Any two applicants can couple. 15 per partner
  couples fee.
• 30 programs can be ranked by each partner before
  extra rank fees apply
• Each partner enters their own list. Lists MUST
  have same number of ranks
• Applicants participating as couple can rank same
  program more than once
• Use special code (999999999) to indicate when
  one partner is willing to go unmatched if other
  partner matches. Code should be used at bottom of
  lists when other acceptable program pairs
  exhausted
• Couples matching done on PRIMARY list only
  supplemental rank order lists are NOT linked

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Couples Verification
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NRMP Fees

• Registration fee 40
• Late registration 50 additional (after Nov 30)
• Couples 15 per partner
• Primary ROL 1-20 programs No charge
• Additional programs 30 per program ranked
• Supplemental ROL(s) 1-20 programs No charge
• Additional programs 30 per program ranked on
  all
• supplemental lists combined
• Couples ROL 30 programs before extra
• fees are charged
  

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Final Considerations

• Do not wait until the last minute to enter your
  Rank Order List. The servers may be overloaded
  and very slow.
• Do not make last minute changes to your Rank
  Order List. Most such changes are not well
  thought out and applicants frequently regret the
  changes.
• No changes can be made to ROLs after 900 PM
  EASTERN time February 25, 2009, and only
  certified lists will be used in the Match.
• The NRMP will NOT enter a list, add, delete or
  move programs or in any way modify a Rank Order
  List.

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Application for Medical License

• If you took more than 4 years to complete your
  medical education, your state licensure board may
  request a letter from your medical school,
  explaining why. Your residency program and/or
  licensure board will let you know if this is a
  requirement, and where to have us send this
  information.

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For more information visit www.nrmp.org Residenc
y Match Questions? 202-828-0566 or
1-866-617-5838 (toll-free) E-mail nrmp_at_aamc.org