Taming the Tiger

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Taming the Tiger!

• A Saga of a License, Data Users, and Intrepid
  DLI Contacts

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Changes in the license

• New License Agreement
• Sign for life
• penalties for quitting
• Destroy data
• Not allowed back in for 5 years
• Pay for years missed

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DLI Decision Chart
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Scenarios for discussion

• In the following scenario, identify whether the
  situation falls within the DLI license or not.
  What are the key issues and what do you use to
  guide your decision?

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Scenario 1

• The moment that Julia walked into the department,
  you broke into a wide smileshe is one of the
  brightest education students with whom youve
  worked and you attended her graduation only a few
  months ago.
• After catching up on her current job with the
  provincial teachers association, Julia asks if
  you can help her download the most recent NGS
  file.

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Scenario 1

• She is on the program for a conference on
  education, sponsored by Statistics Canada, and
  wants to update one of the chapters in her thesis
  on urban-rural school leavers.
• Her PIN no longer works though, and if you could
  write the file to CD-ROM, that would be
  terrificshes always appreciated the help youve
  given her.

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Is the user authorized?

• Student
• University Researcher
• Professor
• University staff member

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Scenario 2

• Professor Watkins at Boyko University, a good and
  loyal data user with whom you have a good
  relationship based on a long history of data use,
  mentions over coffee that his book on using data
  in the classroom is almost ready to be sent to
  the publisher.
• He smiles engagingly and says that you will be
  mentioned in the acknowledgements for providing
  all those great data sets used in the examples in
  the textbook.

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Scenario 2

• As he offers to top up your coffee and puts a
  cherry Danish in front of you, he mentions that
  it is remarkable how technology has changed the
  teaching world.
• He can now include a CD-ROM with datasets used in
  the book, though having the data sets available
  on the publishers website is also sure to please
  students.

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A new Clause, and we aint talking Santa!

• There is a separate STC license for use of
  Statcan data in textbooks
• Contact your regional office Education Liaison
  officer

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Scenario 3

• The technical wizard at the Research Data Centre
  which is supported in large part by the Humphrey
  Research Institute, an affiliate institute of the
  university, sends you an email asking for all of
  the census geography files at all levels of
  geography in both MapInfo and ArcInfo formats.
• Hed like them on CDROM--when can he pick them up?

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Is it for authorized use?

• Teaching
• Research
• Publishing
• Planning of academic/educational services
• No redistribution outside the DLI institution

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Scenario 4

• A graduate student is working with one of the
  researchers at the hospital and wants to know if
  she can use DLI data from CCHS to co-author a
  paper with Dr. Godfrey.

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Data use no-nos

• Contractual, or income-generating activity
• Identification or disclosing information about
  any person, business or organization
• Redistribution outside the DLI institution

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Coming up next

• Case Law
• Queries on boundary issues
• Cases based on user contact
• Decisions arrived at by DLI Unit, often in
  consultation with co-chairs
• Appeal process is available

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Scenario 5

• You are relieved that one of your most demanding
  economics professors goes off on sabbatical and
  he will be teaching and researching at the
  University of Michigan during the next twelve
  months.
• At lastpeace and quiet!--and no more demands of
  overnight delivery of datafiles for the Survey of
  Consumer Finance!

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Scenario 5

• Your relief lasts two weeks. You walk in on
  Tuesday morning to find an email request for him
  asking for off-site download instructions for
  your web site.
• And, by the way, he has decided to work with the
  Canadian Travel Survey now can you load those up
  on the website now?

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Scenario 6

• It is a hot summer day when a group of excited
  high school students approaches the desk for
  assistance with a question on financial ratios
  for the wheelchair industry. You hesitateyou
  know that the Financial Performance Indicators
  for Canadian Businesses can help but that is a
  DLI product.
• Can these students be helped?

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Scenario 7

• The nursing students are doing a report on the
  nature of the communities that would be affected
  by a disaster at a local nuclear plant.
• This is a partnership program where, rather than
  working on theoretical applications, the nurses
  work with a community organization on a
  particular health problem.

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Scenario 7

• The report from the clinical nursing group will
  go to NBPower. Can the students use the Census
  data and corresponding geographical files at the
  DA level?

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Scenario 8

• Professor Vincent is new to the campus and will
  be teaching a course for the Health Economics
  Research Institute, a newly created virtual
  tri-university teaching/research initiative
  between Boyko University, Watkins University and
  Humphrey University..

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Scenario 8

• He sends you an e-mail introducing himself and
  describes the course, and then asks if he can
  have the Health Promotion Survey to put on his
  WebCT site. Only students registered for the
  course will be able to have access to it.

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Questions to ask yourself

• What is the issue?
• Multi-university use with web technology
• Is the user authorized?
• Are all the students (end users) authorized?
• Is the use authorized?
• Distribution with other institutions
• Is there a ruling on this?
• Ask

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When in doubt

• Get more information (clarify issues)
• Search DLI List for similar situations
• Refer to Data Use and Limitations web page
  (forthcoming!)
• Ask on the listwe all learn!
• Contact Mike and Sage if you need to talk it out

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Dont forget!

• STC must be cited
• there are other routes to get data
• Appeals can be made to the EAC