Edusoft

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Edusoft OKPCS Printing Answer Sheets for
Elementary Teachers 2008-2009
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Step 1 Logging in to Edusoft
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Logging in to Edusoft
www.edusoft.com This is the main log-in screen.
If you do not have an Edusoft user name and
password, please contact your Lead Technology
Educator (LTE) or Instructional Facilitator.
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Logging in to Edusoft
Enter your user name and 4-digit temporary
password or Edusoft password on this screen and
then click on the Log-in icon.
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Logging in to Edusoft
If this is your first time to login to Edusoft,
this screen will appear. Fill in all fields.
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Logging in to Edusoft
Note The email that you set should be your OKCPS
email address.
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Logging in to Edusoft
The first time you log in after an Edusoft
upgrade, you will get a message like this letting
you know what has been updated.
This will only appear if there have been updates
made to the system. This could typically occur
once per month. After reading about the new
features, click continue to get to the main page.
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Logging in to Edusoft
Notice the Welcome Back message that will always
appear.
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Managing Password and Username

• You have the ability to change your password or
  user name at any time.

The Admin tab is another tab where you have
access. This is where you can go to change your
user name or password. Click on Settings to do
this.
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Managing Password and Username
Youll notice this screen looks very similar to
the one you just filled out when setting your
password, but you can scroll toward the bottom
and click on the link that says, Change your
user name to change your user name for
Edusoft. You have access to change any of these
things any time you want. Write down your changes
so you can login later.
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Edusoft Answer Sheets
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Geography of an Answer Sheet
Registration Marks define page margins for
scanner
Student Roster students or teachers fill in the
bubble next to the student name and write their
name on the line above
Block Code contains specific test information
test name, teacher, period
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Answer Sheet Dos Donts
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Generating and Printing Edusoft Answer Sheets for
Benchmarks
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Generating Answer Sheets

Click on the Benchmark Exams tab and then the
Assessments icon. On the left side of your
screen, click on your grade level and subject
area (only one test answer sheet may be printed
at a time). Next, click the Benchmark test on the
right side of your screen. Make sure you have
clicked on the Benchmark test so it is
highlighted and turns yellow. Click the Print
Answer Sheets button at the bottom right of your
screen.
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Generating Answer Sheets
Leaving everything on this page as shown and
clicking Continue will ensure you print Per
Period and Generic answer sheets.
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Select your grade level on this screen.
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Generating Answer Sheets
At the elementary level, select the Language
Arts or Reading course to print Reading
benchmark answer sheets. Select the Math course
here if you are printing the Math answer sheets.
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About the Answer Sheets

• There are two types of answer sheets you will be
  using the per period answer sheet (students
  names are listed on the answer sheet) and the
  generic answer sheet (a student is not on the
  per period answer sheet so the student bubbles in
  his/her student ID number).
• Both answer sheets are for the same test and can
  be scanned with the Brother scanner.

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Example of Per Period Answer Sheet

If a student is listed on the per period answer
sheet, the student or teacher writes his/her
first and last name in the name blank in the
upper right-hand corner AND fills in the bubble
next to the students name on the left side of
the answer sheet. Print a class set of the per
period answer sheetsto the Lexmark at your
building.
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Example of Generic Answer Sheet

If a child is not listed on the per period answer
sheet, a generic answer sheet is used. The
student or teacher then bubbles that students ID
number in the boxes, beginning on the left and
working toward the right. Although there are
thirteen boxes, only five or six of the boxes
will be used for the student ID number. You may
include zeroes in front of the ID number, or you
may choose not to the scanner can read the
answer sheet either way. Do not skip boxes or add
zeroes to the end of the ID number or the scanner
cannot read the ID number for that student. Print
as many generic answer sheets as you need for
your class, remembering generic answer sheets are
only used for students not listed on the per
period answer sheets.
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Answer Sheet Scores

• Teachers should look at all answer sheets before
  they are scanned
• Ensure each child has written his or her name on
  the name line AND bubbled in next to his or her
  name.
• Ensure there are no stray marks in the bar code
  or white space of the answer sheet.
• Ensure students have used a number 2 pencil to
  bubble in their answer sheets.
• Ensure none of the questions are left unanswered
  allow ample time for students to finish taking
  the test. If a child does not know the correct
  answer, he/she should make an educated guess and
  bubble in next to the answer he/she thinks is
  correct for that question.
• One Edusoft answer sheet per child is needed.

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Printing Another Benchmark Answer Sheet

• To print your benchmark answer sheets for the
  next subject area at the elementary level, click
  back on the Assessments icon and repeat the same
  process again. Choose your next assessment and
  subject area.
• DO NOT USE THE BACK BUTTON!

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Scanning and Resolving Errors Scanning placing
the sheets of paper on a Brother Scanner to
create a computerized image of the answer sheet
for future processing. Resolving in a few
cases, the image will be rejected by the scoring
program. In this case, a human must determine
the cause of the error and tell the program what
to do with the image. If scanned answer sheets
that error in Edusoft for some reason are not
Resolved, the student will not receive a test
score. Sometimes, it maybe necessary to correct
an answer sheet and rescan.
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Finding the Grader on the Desktop
Locate the Edusoft Grader icon on the desktop
computer attached to the Brother Scanner in your
building. Double-click on the Edusoft Grader to
open it.
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Logging in to the Grader
Use your Edusoft user name and password to log
into the Grader on this screen. If this screen
does not come up, check the Internet connection
to this computer. If you continue to have
difficulty, contact the Edusoft Help Desk at
their toll-free number 866-433-8763, option 2.
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Loading the Answer Sheets
Follow the directions and tips on this page for
loading your answer sheets into the scanner. You
can scan up to 50 answer sheets per batch, but a
good rule of thumb is one class set at a time
because this number should never exceed 50.
The answer sheets can be loaded in either
direction (even mixed up within the stack) as
long as they are all face up. Always use the
scan button here on the screen. NEVER USE THE
SCAN BUTTON ON THE SCANNER ITSELF.
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Scanned Answer Sheets
Its good practice to always count the number of
answer sheets in the stack before running them
through the scanner. The program will tell you
how many sheets it scanned so you will know if
they were all scanned or not. Sometimes sheets
can stick together and more than one can go
through the scanner at once the scanner would
only read one of them.
If the number of answer sheets scanned does not
match the number you loaded into the scanner,
click the back icon and rescan that batch. If
the number matches your count, click the upload
icon.
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Uploading the Data
The Grader is now sending the data to the Edusoft
server via the Internet. Once sent and resolved,
you can begin pulling reports in Edusoft.
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Scan more or View Results
If you have more answer sheets to scan, click
Scan More. If youre finished, please click
Logout and then Exit the Grader go back to
your classroom and log into Edusoft
(www.Edusoft.com) to resolve answer sheet
failures there.
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View Results in Edusoft
Log back into Edusoft. Go to the Admin Tab and
then click on the Grading icon.
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View Results in Edusoft
Here you will need to make some selections on how
you would like to search through scanning
sessions. The default is set to look for
sessions you scanned (using your user name and
log in the Grader) and to search for sessions
that were scanned today. Using the drop down
menu, you can make other selections. Once you
have made your selections, click on the View
button.
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View Results in Edusoft
Since I did not log in using my username or
password on the Grader, I searched for
Period-Specific answer sheets in the last
week.
After clicking View, here is the list of scanning
sessions that fit this criteria. If I see the
session Im looking for, I click on the date and
time that are written in blue. This will take me
into a screen with the session summary details.
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View Results of Scanning Session
Here you can see a summary of the results for
your scanning session. This screen shows us that
out of our 19 pages we scanned, 6 sheets were
scanned successfully and 13 are unresolved, or
failures. The names of the successfully scanned
students answer sheets are listed below.
Why only 5 names listed.two students bubbled in
the same name from the roster. This will not
show up as a failurethe system will simply
overwrite the first one scanned with the second.
This is why teachers should double check the
bubbled in names before scanning. Good practice
is to put the answer sheets in alphabetic order
(based on the bubbles) before scanning to catch
this answer sheet error. You will need to
resolve the 13 errors.
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Viewing Failed Scans
Failures that can be resolved online
Click here to see the answer sheet
Failures that need to be resolved offline
Here are the 13 unresolved answer sheets.
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Resolving Failed Scans Online
Heres an example from the first group.
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Resolving Failed Scans Online
This student bubbled in their own name and
Christophes. This is why its important for
students to write their name at the top of the
paper as well as fill in their name. This way
you know which student this answer sheet actually
belongs to. Its difficult to recognize students
by the way they filled in the bubbles.
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Resolving Failed Scans Online
Simply follow the directions on the screen.
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Resolving Failed Scans Online
Select the correct student then click continue.
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Resolving Failed Scans Online
You will then get a message confirming the
failure has been resolved. Click on the word
back to go back to the list of unresolved
scans.
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Resolving Failed Scans Offline
That answer sheet will no longer be on the list
of failed scans. Move on to the next answer sheet
that needs to be resolved.
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Resolved Failed Scans Offline
Remember to read here first
Read the reason for the failure first. Then read
the instructions for fixing it. Scroll down to
look at the image.
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Resolving Failed Scans Offline
This student wrote in the bar code so the system
doesnt know what assessment, school, teacher, or
period the data belongs to. If this occurs, you
or the student will need to transfer the
students responses to a new answer sheet and
rescan it.
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Resolving Failed Scans Offline
You will need to manually tell the system that
you have fixed the error on this type of
failure. Do NOT mark it as fixed until after
you have rescannedotherwise it will be off the
list of failures and you might forget about it.
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Resolving Failed Scans Offline
Click on the back link to return to the list of
failures.
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Resolved Errors
Now that weve resolved two errors the total
number of unresolved answer sheets is down to
11.
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Resolved Errors
The other error is simply marked as resolved by
us. After rescanningthat data will be added.
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Tip

• Spending a little time checking answer sheets
  for omitted names and stray marks before you scan
  will save you a lot of time in resolving errors
  later.

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HELP!

• For help on anything in this PowerPoint
  presentation, please contact your sites Lead
  Technology Educator (LTE) or Instructional
  Facilitator.
• Additional help may be received by emailing
  Ashley Dobbs _at_ edusoft_at_okcps.org.