Department of Foreign Affairs

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Department of Foreign Affairs

• Strategic Plan
• 2007/08
• Presentation to the
• Parliamentary Portfolio Committee on Foreign
  Affairs
• 28 March 2007

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INTRODUCTION

• The DFA submitted a 3 year Strategic Framework
  in 2006, covering the 2006 2009 MTEF.
• For 2007, the DFA will only submit an update
• The work of the DFA still remains anchored on the
  key directions articulated in the 2006 2009
  Strategic Plan.
• This supplement should, therefore, be read in
  conjunction with the 2006 2009 Strategic Plan
• The Department is in the process of finalising a
  service delivery improvement plan, which is
  geared towards continuously improving our
  services, both to external and internal customers
• The Plan would be added into the final Strategic
  Plan of the Department

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OVERVIEW OF THE STRATEGIC THRUST OF THE
DEPARTMENT OF FOREIGN AFFAIRS FOR 2007 2010

• The work of the DFA remains anchored on the
  following overarching themes, as confirmed by the
  January 2007 Cabinet Lekgotla and the Presidents
  State of the Nation Address, which inform the
  Departments medium term priorities and
  objectives, namely
• Consolidation of the African Agenda
• Strengthening of South-South Co-operation
• Strengthening of North-South Co-operation
• Participate in the Global System of Governance
• Strengthening of Political and Economic relations
• Organisational Strengthening
• Provision of specialised services

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A. Consolidation of the African Agenda

• Strengthening of the AU and its organs
• SA has contributed extensively to the
  strengthening of the AU and its structures
• A pertinent issue that featured in the
  deliberations of the January 2007 AU Summit was
  the issue of the AUs political and economic
  integration
• The matter will be extensively debated at the
  July 2007 Summit in Ghana
• SA fully subscribes to the AU political and
  economic integration in line with the
  Constitutive Act.
• SA will aim to mobilise support for the
  harmonisation and rationalisation of the Regional
  Economic Communities (RECs), as well as for the
  regional integration process
• The Minister of Foreign Affairs will host a
  Retreat and an Extraordinary Meeting of African
  Foreign Ministers in May 2007 to do an Audit on
  the implementation of AU decisions since its
  inception

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Consolidation of the African Agenda

• Strengthening of the AU and its organs (cont)
• SA will contribute towards the strengthening of
  governance and capacity in the AU
• SA will provide the necessary support to
  operationalise the institutions of the AU as
  envisaged in the Constitutive Act
• SA will continue to support the Pan-African
  Parliament
• SA will engage the African Diaspora through AU
  structures
• Host African Diaspora Conference and Summit
  (2007/08)
• SA will facilitate implementation of the AU
  Gender Declaration
• Monitor of migration issues
• Hosting of the Conference of the Pan African
  Womans Organisation (PAWO)(2007)

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Consolidation of the African Agenda

• Support the Implementation of NEPAD
• SA will endeavour to facilitate the
  implementation of NEPAD priority sectors and
  their integration with AU and SADC processes
• SA will work towards the operationalisation of
  the African Peer Review Mechanism
• South African Development Community (SADC)
• SA hosted an Extraordinary SADC Summit on
  Regional Integration in October 2006, which
  agreed on timeframes for full SADC integration
• The DFA will drive the integration agenda in
  order to ensure that SA meets the SADC timeframes
• The strengthening of governance and capacity in
  SADC, especially at the Secretariat, remains a
  priority

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Consolidation of the African Agenda

• Contribute towards Post-Conflict Reconstruction
  Development (PCRD) in Africa with particular
  attention to
• Democratic Republic of Congo (DRC), Sudan,
  Burundi and the Comoros, in continuation of work
  that has already been initiated in those
  countries
• Contribute towards Peace, Security and Stability
  in Africa
• Efforts would continue to focus on support both
  to the AU and UN efforts aimed at bringing
  security and stability in Africa, for e.g.
• Work towards the establishment of the African
  Standby Force
• Review the White Paper on Peace Missions
• Support AU and UN stabilisation efforts in
  Western Sahara
• Support peace efforts in Cote dIvoire

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Consolidation of the African Agenda

• Strengthen bilateral relations with specific
  focus on
• Angola
• Zimbabwe
• Guinea Conakry
• Nigeria
• Lesotho
• New Missions to be opened in 2008
• Niger
• Guinea Bissau and
• Mauritania
• SA will use current and planned structured
  bilateral engagements to strengthen and expand
  co-operation in the political, economic and
  social spheres

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B. Strengthen South-South Co-operation

• The DFA will continue to advance the development
  agenda of the South and strengthen co-operation
  amongst developing countries through active
  participation in groupings of the South at
  regional, interregional and multilateral levels
• SA will contribute to the strengthening of the
  India, Brazil, South Africa Dialogue Forum (IBSA)
  
• To host the IBSA Summit during the 3rd quarter of
  2007
• Active engagement in the New Africa Asia
  Strategic Partnership (NAASP).
• To participate in the NAASP Ministerial meeting
  later in 2007/8
• SA will be actively engaged in the Non-Aligned
  Movement (NAM) and G-77

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C. Strengthen North-South Co-operation

• SA will maximise her favorable relations with
  countries of the North to strengthen relations
  with these countries, in order to mobilise
  support for the development agenda of the South
  and, in particular, the African Agenda
• SA will strengthen relations with the G8 through
  consultations which would focus on Energy
  Security and Climate Change, Intellectual
  Property, Investment and Africa
• SA will strengthen relations with the EU and
  participate in the World Economic Forum
• SA will also work towards the consolidation of
  the engagement with the OECD

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D. Participate in the Global System of Governance

• SAs assumption of the non-permanent Seat at the
  United Nations Security Council (2007 2008), as
  well as Chairing of the G20 and the Nuclear
  Suppliers Group in 2007 and also as Chair of the
  Committee on Disarmament, present specific
  challenges and opportunities for SA.
• SA will contribute to debates on Terrorism and
  Weapons of Mass Destruction
• SA is also preparing for active engagement on the
  possible resumption of the Doha Round of Trade
• SA has been actively engaged in and supportive of
  all aspects of the reform process of the United
  Nations
• Notable achievements are the establishment of the
  Peacebuilding Commission and Human Rights
  Council. Much work needs to be done however to
  bring about genuine reform that will strengthen
  the UN to carry out its mandate effectively,
  efficiently and transparently

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Participate in the Global System of Governance

• SA is engaged in the ongoing institution-building
  processes of the newly established Human Rights
  Council to ensure that the Councils agenda and
  programmes address the needs of the poor and
  vulnerable
• SA will continue to make a contribution towards
  the Middle East Peace Process
• SA will follow up on the Implementation of
  outcomes of major international Conferences, e.g.
  WSSD, CSD15, Millenium Summit and World Summit of
  Information Society
• SA will promote its bid to host the SKA
• SAs hosting of the 2010 FIFA World Cup will be
  actively promoted

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E. Strengthen Political and Economic Relations

• SA will continue to pursue her interests and
  those of Africa in all bilateral and regional
  interactions
• SA will use current cooperation arrangements,
  such as the SA-EU TDCA and TICAD, to advance its
  objective
• SA will endeavour to align the TDCA with the
  SADC-EU EPA negotiations
• SA will work towards the launch of the
  SACU-India FTA negotiations and the SACU-China
  FTA negotiations
• SA will focus on the strengthening of Economic
  Diplomacy for promotion of SAs trade, investment
  and tourism potential and opportunities
• The DFA is co-ordinating efforts across the three
  tiers of Government and other stakeholders, which
  would result in the establishment of workable
  terms of reference for the co-ordination of our
  international work, as well as a strategy for a
  co-ordinated marketing and branding of SA abroad

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RESOURCE ALLOCATION PERDEPARTMENTAL PROGRAMME
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PROGRAMME STRUCTURE

• Programme 1Administration
• Programme 2 Foreign Relations
• Programme 3 Public Diplomacy Protocol Services
• Programme 4 International Transfers

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DEPARTMENT BUDGET OPTIONS FOR 2007/08
Option 1 African Agenda R 133 million
Developed Four Options R603 million
Option 2 International Representation R119
million
Option 3 Improving Service Delivery R110 million
Option 4 Capital Works ( Properties Abroad) R
241 million
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HUMAN CAPITAL MANAGEMENT
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DFA ESTABLISHMENT 31 DECEMBER 2006
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• 26 Employees additional and 43 cadets to
  establishment 2035 total employees

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HIGHLIGHTS FOR 2006/07
Merger with FSI- synchronised delivering of
integrated people managementIncreased human
capacity with recruitment processImprovement
in awareness and compliance with PMDS
Increased awareness of Gender and disability
issuesImplemented the Cadet programmeSuccess
ful facilitation of the SMS Leadership
programmeResearched and recommended an
appropriate Foreign Remuneration Model for DFA
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• SUMMARY - RECRUITMENT DRIVE 1 APRIL 2006 31
  MARCH 2007
• Total posts advertised 376
• Successfully filled 393
• External Appointments 227
• Internal Promotions 166

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EMPLOYMENT EQUITY PROFILE
OVERALL RACE, GENDER AND DISABILITY 31 DECEMBER
2006
MANAGEMENT LEVEL Data African African African Total Asian Asian Asian Total Coloured Coloured Coloured Total White White White Total Grand Total
MANAGEMENT LEVEL   Female Male African Total Female Male Asian Total Female Male Coloured Total Female Male White Total Grand Total
POLITICAL OFFICE-BEARERS Count 1   1   1 1       1   1 3
POLITICAL OFFICE-BEARERS 33 0 33 0 33 33 0 0 0 33 0 33 100
DIRECTOR GENERAL Count   1 1                   1
DIRECTOR GENERAL 0 100 100 0 0 0 0 0 0 0 0 0 100
DEPUTY DIRECTOR GENERAL Count 1 5 6   2 2 1   1       9
DEPUTY DIRECTOR GENERAL 11 56 67 0 22 22 11 0 11 0 0 0 100
CHIEF DIRECTOR Count 14 23 37   3 3 2   2 3 7 10 52
CHIEF DIRECTOR 27 44 71 0 6 6 4 0 4 6 13 19 100
DIRECTOR Count 42 71 113 2 11 13 1 11 12 10 29 39 177
DIRECTOR 24 40 64 1 6 7 1 6 7 6 16 22 100
DEPUTY DIRECTOR Count 47 82 129 14 15 29 4 12 16 61 96 157 331
DEPUTY DIRECTOR 14 25 39 4 5 9 1 4 5 18 29 47 100
ASSISTANT DIRECTOR Count 147 159 306 13 15 28 15 12 27 113 85 198 559
ASSISTANT DIRECTOR 26 28 55 2 3 5 3 2 5 20 15 35 100
BELOW ASD Count 398 285 683 16 8 24 23 16 39 127 30 157 903
BELOW ASD 44 32 76 2 1 3 3 2 4 14 3 17 100
Total Count   650 626 1276 45 55 100 46 51 97 315 247 562 2035
Total   32 31 63 2 3 5 2 2 4 15 12 28 100
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EMPLOYMENT EQUITY PROFILE
OVERALL GENDER 31 DECEMBER 2006
MANAGEMENT LEVEL Data Female Male Grand Total
POLITICAL OFFICE-BEARERS Count 2 1 3
POLITICAL OFFICE-BEARERS 67 33 100
DIRECTOR GENERAL Count   1 1
DIRECTOR GENERAL 0 100 100
DEPUTY DIRECTOR GENERAL Count 2 7 9
DEPUTY DIRECTOR GENERAL 22 78 100
CHIEF DIRECTOR Count 19 33 52
CHIEF DIRECTOR 37 63 100
DIRECTOR Count 55 122 177
DIRECTOR 31 69 100
DEPUTY DIRECTOR Count 126 205 331
DEPUTY DIRECTOR 38 62 100
ASSISTANT DIRECTOR Count 288 271 559
ASSISTANT DIRECTOR 52 48 100
BELOW ASD Count 564 339 903
BELOW ASD 62 38 100
Total Count   1056 979 2035
Total   52 48 100
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EMPLOYMENT EQUITY PROFILE
HEAD OFFICE RACE GENDER 31 DECEMBER 2006
MANAGEMENT LEVEL Data African African African Total Asian Asian Asian Total Coloured Coloured Coloured Total White White White Total Grand Total
MANAGEMENT LEVEL Data Female Male African Total Female Male Asian Total Female Male Coloured Total Female Male White Total Grand Total
POLITICAL OFFICE-BEARERS Count 1   1   1 1       1   1 3
POLITICAL OFFICE-BEARERS 33 0 33 0 33 33 0 0 0 33 0 33 100
DIRECTOR GENERAL Count   1 1                   1
DIRECTOR GENERAL 0 100 100 0 0 0 0 0 0 0 0 0 100
DEPUTY DIRECTOR GENERAL Count 1 4 5   1 1 1   1       7
DEPUTY DIRECTOR GENERAL 14 57 71 0 14 14 14 0 14 0 0 0 100
CHIEF DIRECTOR Count 6 10 16   2 2 1   1 3 5 8 27
CHIEF DIRECTOR 22 37 59 0 7 7 4 0 4 11 19 30 100
DIRECTOR Count 21 31 52 1 4 5 1 6 7 8 20 28 92
DIRECTOR 23 34 57 1 4 5 1 7 8 9 22 30 100
DEPUTY DIRECTOR Count 34 42 76 9 11 20 3 5 8 49 50 99 203
DEPUTY DIRECTOR 17 21 37 4 5 10 1 2 4 24 25 49 100
ASSISTANT DIRECTOR Count 99 113 212 8 9 17 14 6 20 84 26 110 359
ASSISTANT DIRECTOR 28 31 59 2 3 5 4 2 6 23 7 31 100
BELOW ASD Count 338 259 597 11 7 18 13 14 27 80 22 102 744
BELOW ASD 45 35 80 1 1 2 2 2 4 11 3 14 100
Total Count   500 460 960 29 35 64 33 31 64 225 123 348 1436
Total   35 32 67 2 3 5 2 2 4 16 9 24 100
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EMPLOYMENT EQUITY PROFILE
MISSION RACE GENDER 31 DECEMBER 2006
MANAGEMENT LEVEL Data African African African Total Asian Asian Asian Total Coloured Coloured Coloured Total White White White Total Grand Total
MANAGEMENT LEVEL Data Female Male African Total Female Male Asian Total Female Male Coloured Total Female Male White Total Grand Total
DEPUTY DIRECTOR GENERAL Count   1 1   1 1             2
DEPUTY DIRECTOR GENERAL 0 50 50 0 50 50 0 0 0 0 0 0 100
CHIEF DIRECTOR Count 8 13 21   1 1 1   1   2 2 25
CHIEF DIRECTOR 32 52 84 0 4 4 4 0 4 0 8 8 100
DIRECTOR Count 21 40 61 1 7 8   5 5 2 9 11 85
DIRECTOR 25 47 72 1 8 9 0 6 6 2 11 13 100
DEPUTY DIRECTOR Count 13 40 53 5 4 9 1 7 8 12 46 58 128
DEPUTY DIRECTOR 10 31 41 4 3 7 1 5 6 9 36 45 100
ASSISTANT DIRECTOR Count 48 46 94 5 6 11 1 6 7 29 59 88 200
ASSISTANT DIRECTOR 24 23 47 3 3 6 1 3 4 15 30 44 100
BELOW ASD Count 60 26 86 5 1 6 10 2 12 47 8 55 159
BELOW ASD 38 16 54 3 1 4 6 1 8 30 5 35 100
Total Count   150 166 316 16 20 36 13 20 33 90 124 214 599
Total   25 28 53 3 3 6 2 3 5 15 21 36 100
HEADS OF MISSION GENDER FEMALE 33 (35)
Improved from 29 to 35
MALE 73 (65) Decreased
from 70 to 65 TOTAL
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EE ANALYSIS
The Department has significantly improved
representation of Black people.Representation
of women at SMS levels has significantly
increased. The Department has grown female
representation to 32.2.The focus for the next
year would be on improving this figure.Despite
measures taken by the Department to increase
representation of people with disabilities, much
still need to be done.
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HR PROGRAMME FOR 2007/08
Enhance PMDS and link it to other HR
processesImplement a Health and Wellness
programme for MissionsEffective management of
HIV and AIDS and other chronic illnessesEnhance
recruitment, selection, placement and retention
of talentPromote sound Labour
RelationsStreamline Internal Conditions of
Service processesAlign the Locally Recruited
Personnel dispensation
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TRAINING PROGRAMME FOR 2007/08

• Establish quality management systems
• Introduce a Masters degree in diplomacy to
  recognise prior learning and experience in DFA
• Increase capacity in public finance management
  field
• Explore innovative learning methods such as
  e.learning
• Facilitate HR planning by increasing number of
  Cadets
• Implement the Language Strategy eg French for sms
• Roll out training on multilateral issues to SADC
• Continue support in training and planning for
  DRC
• Introduce leadership course for junior managers

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PEOPLE CHALLENGES
Improve retention of talent (career paths
succession planning and retention)Enhance the
representativeness of designated groups
(specifically black women on senior management
level and people with disabilities) Education,
Training and Development (on the job training,
post training support and transference of new
skills and knowledge gained from formal training
to the workplaceEnsuring full compliance with
EE Act and to create strategies to achieve
equityManaging the impact of HIV and AIDS on
the Department andEnhancing Labour Relations.
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ASSET MANAGEMENT PLAN
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Asset Management Plan

• Restructuring of Asset Management function
• The Department is in the process of restructuring
  the Asset Management function in the Department.
• A Chief Directorate consisting of four
  Directorates has been created for this purpose.
• The aim is to strategically manage the
  Department's assets based on a Facilities
  Management approach.
• Property Strategy
• The feasibility study has been completed and will
  be used as a basis to develop a asset
  acquisition strategy and plan.
• It has been agreed that properties will be
  acquired in all P5 and G8 countries, all cities
  where there are multilateral missions and SA have
  representation and in all SADC countries.
• Based in the feasibility studies the Department
  will in the 2007/08 financial year initiate
  projects in New York and Tokyo to investigate the
  acquisition of properties through the PPP process
  in those cities.

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Asset Management Plan

• Fixed Asset Register
• Chanceries 114 ( 22 Owned and 92 Rented)
• Official Residences 106 ( 30 Owned and 76
  Rented)
• Staff Housing 489 ( 53 Owned and 436 Rented)
• Head Office 7 ( 2 Owned and 5 Rented)
• A fixed asset register that complies with PFMA
  requirements has been developed

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Asset Management Plan

• Redundant Properties ( 19 )
• Windhoek 7 Residences
• Paris 1 Parking Bay
• Walvis Bay 6 Residences
• Blantyre 2 Residences
• Funchal 1 Residence and 1 Chancery
• Zurich 1 Residence
• Due to changed circumstances the department
  decided to retain 3 properties which was
  previously considered redundant.
• Bonn, 1 Chancery and 1 Official Residence
• Lilongwe, 1 residence.
• Market valuations for all the properties were
  concluded in the 2006/07 financial year.
• The new Minister of DPW placed a moratorium on
  the disposal of properties abroad, pending a
  review by her. The moratorium was lifted in March
  2007
• The Department is busy engaging DPW to finalise
  the project plan for disposal of these properties
  in 2007/08.

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Asset Management Plan

• Official vehicles for Heads of Mission
• In 2006/07 the Department entered into an
  agreement with BMW to supply official vehicle to
  Heads of Mission abroad for the period of 4
  years.
• Rationale
• Ensure adequate funding for purchases and
  maintenance and to better plan for replacements
• Enhanced corporate image

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Asset Management Plan

• Programme for 2007/08 Financial Year
• Construction Projects Addis Ababa, Abuja,
  Maseru, Dar Es Salaam, Mbabane, Gaborone, Kigali,
  Bamako, Washington
• New Acquisitions Brussels, Beijing, Tokyo, New
  York.
• Refurbishment and Repair Projects Brasilia,
  Harare, London, Lilongwe, Paris, Sao Paulo, The
  Hague, Windhoek, Tokyo, Brussels, Copenhagen

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NEW HEAD OFFICE BUILDING PROJECT
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NEW HEAD OFFICE BUILDING PROJECT SCOPE

• Site selected Government owned land on corner of
  Tom Jenkins and Soutpansberg
• Road
• The project consists of 5 elements namely -
• office space for 2285 staff with staff wellness
  facilities
• an FSI to replace the present facility
• a conference centre seating 400 people
• a new guest house
• upgrading of the existing guest house in
  Waterkloof

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NEW HEAD OFFICE BUILDING Cont PROCUREMENT
PROCESS

• Project is being procured via a Public Private
  Partnership
• PPP will finance, design, construct, operate and
  manage the facility for 25 years
• 3 short listed bidders selected for RFP bidding
  process
• Due to opposing strengths and weaknesses in 2
  of the
• bids, it was decided to take the strongest 2
  bids through
• a Best And Final Offer (BAFO) process
• Preferred bidder appointed on 6 September 2006

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NEW HEAD OFFICE BUILDING Cont PROGRESS AND
PRESENT STATUS

• Contract negotiations finalised in December
  2006
• Record of Decision received from National
  Dept.
• Environmental Affairs Tourism
• TA 3 documentation being prepared for
  National Treasury
• approval
• Conditions to financial clause, subcontracts
  and lending
• documents are being completed
• Handing over of the site April 2007

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INFORMATION AND COMMUNICATION TECHNOLOGY PLAN
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ICT Plan

• Modernise the Departments Information
  Communication Technology ensure its optimum use
• The main purpose of this Plan is to project how
  ICTs can best be used as an enabler in
  supporting the Departments strategic goals
• The plan has been designed to assist the
  Department in making informed decisions based on
  appropriate systems
• Based on the Strategic priorities of the MSP, the
  Department has embarked on the following Projects
  
• Voice over IP Global network
• Desktop refresh (SMS Contract)
• Windows 2003 Common Platform, Replacement of
  mixed environment NT and UNIX
• Implementation of Business Intelligence and Data
  Warehousing (BI) Finance and Human Resources
  information
• Completion of Business Process Management (BPM)
  Workflow systems for Consular and Diplomatic
  Immunities and Privileges directorates
• New Official Communicator (OC)
• Enterprise Operating Centre providing proactive
  monitoring

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Project Status
PHASE TOTAL No. SITES TOTAL No. of USERS SITES COMPLETED USERS CONNECTED
Primary Deployment 14 1804 14 1804
Hubs 6 213 5 170
Spoke sites 102 2442 15 317
Completed 122 4459 32 (38.5) 2291 (51.4)
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ICT Plan

• ICT Programme 2007/08 Financial Year
• Complete a converged global network
  infrastructure (VoIP).
• Stabilise 1st Iteration Business Intelligence and
  Data Warehousing.
• Complete a workflow for Dip Immunities
  Privileges and Consular Agency Services.
• Complete Migration of Unix and Windows NT to
  Windows 2003 Active Directory.
• Stabilise implemented Service Management
  Framework MOF.
• Complete a Seat Management Service for the
  Department.
• Develop ICT strategy for the new Head Office
  building
• Global Deployment of new security devices

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• Thank you