Enaviya India provides best services over travel and expense management - PowerPoint PPT Presentation

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Enaviya India provides best services over travel and expense management

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Enaviya Information Technologies provides best services for travel and expense management solutions. Make your business travel easier with us. – PowerPoint PPT presentation

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Title: Enaviya India provides best services over travel and expense management


1
  • Travel Expense
  • Automation

Why Us
Benefits
Product Readiness
Features
SmartTravel By Enaviya Technologies
2
Advantages to Automated Travel
  • Fast mileage expense
  • reimbursement.
  • Electronic approval
  • Compliance
  • Turnaround time cut in half.
  • FAST

3
Travel Overview
  • The Travel Expense Automation procedure in
    SmartTravel allows travel requests and trip
    expense statements to be created online.

4
Manual expense reports can be difficult to manage
  • Time-consuming for both travelers and
    non-travelers to fill out
  • Inconvenient for approvers to review
  • Expenses not reimbursed when receipts lost
  • Reimbursement process takes weeks

5
and using spreadsheets can get unwieldy
  • Time consuming to process
  • Prone to errors
  • Expensive to audit
  • Difficult to track costs

6
Travel Roles
  • Requester
  • Traveler Create own trips
  • Travel Coordinator Create own trips and trips
    for others
  • Travel Approver
  • Approve travel related requests
  • Accounting
  • Audit Expense Reports and submit for payment

7
Seven Step Process
  • Travel Request Created
  • Travel Request Approved
  • Trip Completed
  • Trip Expense Report Created
  • Trip Expense Report Approved
  • Audit by Accounting
  • Payment Issued

8
Travel Request
  • The traveler or travel coordinator
  • creates a Travel Request.
  • Once the request is completed, it is
  • submitted to the designated travel
  • approver for approval.

9
Travel Request Approved
  • The travel approver receives an e-mail with four
    processing options
  • Approve
  • Reject
  • Return for Changes
  • Delegate Approval
  • The traveler and/or coordinator receives an
  • e-mail notifying them of the status of the
  • request after the approver acts upon it.

10
Trip Completed
  • The traveler completes the trip.

11
Trip Expense Created
  • The traveler or coordinator creates a Trip
    Expense Statement.
  • When the statement is completed, it is submitted
    to the designated travel approver for approval.

12
Trip Expense Approved
  • The travel approver receives an
  • e-mail requesting approval.
  • Once approved, the traveler and/or coordinator
    receives an e-mail notifying them of the status
    of the expense statement.

13
Audited by Accounting
  • Once the Trip Expense Statement
  • passes audit with Accounting/AP,
  • it is submitted for payment.

14
Payment Issued
  • Account payables process the payment either
    through the payroll or through the direct
    disbursement or by generating the Bank Advice.

15
Travel Process Overview
16
Benefits for the employee
  • Import expenses from corporate cards AND
    personal credit/debit cards
  • Automatic population of booked travel itinerary
    information
  • Get reimbursed faster through direct deposit
  • Automatic currency conversion for the date of
    purchase
  • No more spreadsheets / paper forms

17
Benefits for the approver
  • Instant notification via email
  • View all reports awaiting approval
  • View extended managers workload
  • Ability to manage by exception
  • View receipts on line
  • Line-item denials
  • One-click approvals
  • No more spreadsheets

18
Benefits for accounting
  • Comprehensive control
  • Click-to-pay reimbursement
  • Rapid deployment
  • Elimination of duplicate data entry
  • Dozens of reports and extracts forno extra fees

19
Questions?
20
Company Overview
Founded in New York, Enaviya has a global client
base of over 100 customers with offices in US,
Europe, India, Middle-East and Africa
  • Premier market focused IT Services, serving
    business and technology enterprises
  • 100 active clients served 98 repeat clients
    year over year
  • Clients range from Fortune 500 to medium and
    small enterprises

USA New York
SA Johannesburg
  • Global Delivery Capabilities (US, Europe, India,
    Middle-East, Africa)
  • World-class, industry-leading consultants and
    growing!
  • USA
  • India
  • South Africa

INDIA Bangalore, New Delhi, Mumbai
21
Capability

DOMAIN
SERVICES
  • Distribution and Supply Chain
  • Real Estate
  • Technology
  • BPO /Call Center
  • Manufacturing
  • Media
  • BFSI
  • Product Engineering
  • Packaged Solutions
  • Outsourcing Services
  • Data Warehousing and BI
  • User Experience Engineering
  • Testing Services

Software Development Support
TECHNOLOGY
PRODUCTS
  • Microsoft
  • .NET
  • SQL
  • MOSS
  • J2EE
  • VC
  • Reporting Tools
  • Crystal
  • SSRS
  • eProcurement
  • SMPP
  • Auction
  • Performance Mgmt
  • LMS
  • Travel Expense Management

21
22
Thank You
On time delivery with quality, under budget
every time
Rakesh Jain Director 91 99452 78316
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