The Catholic Community of St. Thomas More New Building Committee

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The Catholic Community of St. Thomas MoreNew
Building Committee
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STM Vision Statement --

• Element 3
• As a welcoming community, we
• provide our members with the
• environment that supports our
• mission of prayer, celebration,
• formation and service.

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STM Master Plan

• The environment in the STM Vision Statement is
  both spiritual and physical. In February 1996, a
  Master Plan was developed to address the physical
  dimension -- the future facility needs of our
  growing community.

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STM Master Plan Phase I

• In order to bring the growing parish community
  closer together with the active school community,
  a plan was developed and approved to construct a
  new worship space, gathering place, office and
  Upper School, on the present STM School site.

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In December 1998, we dedicated our new Church and
Upper School
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Master Plan Phase II

• Phase II of the 1996 Master Plan called for
  building a multi-purpose facility to serve as a
  gathering space, parish offices, kitchen and
  church support, and to identify other needs
  including a chapel, upper school expansion and a
  new school gymnasium.

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Phase II continued

• In Winter of 2001, a parish survey completed by
  373 parish families found the majority of
  families believed the next project should be a
  multi-purpose / social hall facility with
  kitchen and flexible meeting space.
• In November 2003, Fr. Durbin convened a Building
  Committee.

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New Building Committee Organization

• There are six New Building Plan Sub-Committees
• Executive Steering Committee
• Requirements
• Communications
• Construction / Design / Architecture
• Finance
• Capital Campaign

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Phase II -- continued

• Beginning in February 2004, the Committee has met
  monthly.
• 2008 was set as the target date for completing
  Phase II.
• In April-May 2004, the Finance Council developed
  a plan to lower the existing mortgage before
  securing more funds. It was approved by the
  Pastoral Council and Fr. Durbin.

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Phase II -- continued

• In May, the Diocese of Raleigh provided
  preliminary approval of the Phase II project and
  a plan was developed to obtain input from all
  parishioners.
• In June, committee members visited other parishes
  to see multi-purpose facilities and gain insights
  about their experiences in constructing them.

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Phase II -- continued

• In June and July, individual surveys were made
  available to all parishioners, school parents,
  the staff and Ministry leaders to obtain input
  and identify priorities.
• Survey forms were distributed at all Masses,
  inserted in STM and School Bulletins, and mailed.

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Phase II -- continued

• In August and September, completed surveys were
  analyzed. These included
• 428 Individual Parishioner/School Parent Surveys
  
• 19 Staff In-Depth Surveys
• 49 Surveys Ministry Leaders 60 Ministries
• 9 Interviews of Parish Leaders priests,
  administrator, school principal, pastoral council
  chair, school board chairs, and the maintenance
  director

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Summary of Results

• In describing what you told us, the survey was
  constructed to reflect the next two phases of the
  Master Plan
• Needs for a Multi-Purpose Building, and
• Other Community needs

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Findings Multi-Purpose Building

• Top priorities are
• Large hall / social gathering place
• More meeting rooms and classrooms
• Lots of secure storage space
• STM offices

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Findings Other Needs

• Other needs you want addressed are
• School addition to replace art and music trailers
• Music rehearsal room
• Gymnasium
• Larger library
• Nursery
• More Parking
• Athletic Field
• Improved kitchen facilities
• Outdoor Stations of the Cross
• Columbarium

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Key Findings Staff Interviews

• Offices
• Current STM offices in former convent converted
  to temporary offices Sisters of St. Joseph moved
  to separate housing.
• Offices not functional, have not been upgraded
  because they are temporary. Significant cost
  required to make them functional, meet future
  parish needs as well as Town codes.
• Phase One initially included plans for an
  administrative building. This was modified to
  reprioritize Upper School addition.

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Staff Interviews Offices continued

• Master Plan was revised to move offices to the
  new Multi-Purpose Building.
• Existing building would be razed to make room for
  a new gymnasium, so that construction would meet
  Town of Chapel Hill regulations.

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Staff Interviews -- continued

• Art and Music Trailers
• STM School acquired trailers as temporary
  solution for space needed for art and music
  instruction. Art trailers in use over 25 years
  music trailers for 15 years.
• Art trailer judged to be un-maintainable.
• Need to replace these not cost productive to
  repair them, or replace with other trailers.
• Want and need classroom space.

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Since then

• In November of 2004, sub-committees began
  defining space and facility needs.
• In December, preliminary report from the
  Requirements Sub-Committee was provided to the
  Construction / Architecture / Design
  Sub-Committee. They collaborated to get specifics
  of what we asked an architect to design.
• Prospective architects were identified one
  selected.
• We are continuing progress on our work.
• Capital campaign sub-committee planning
  fund-raising efforts.
• Meeting with Diocese regarding availability of
  financial support.

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We will continue to inform the Catholic
Community of St. Thomas More of our progress