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Whats New in VRS

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Email Report capability requires setup of the Email.ini file ... Do the menu tasks provided in the Setup/Load/Process Files panel. Build Inventory Master Report ... – PowerPoint PPT presentation

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Title: Whats New in VRS


1
Whats New in VRS?
  • GUGM May 15, 2008
  • Presenter Kelly P. Robinson
  • GIL Service Site _at_ Georgia State University
  • Email krobinson12_at_gsu.edu

2
Voyager Reporting System (VRS)
  • Provides tailored reports for library staff
  • Ability to produce Acquisitions, Cataloging,
    Circulation reports
  • Current user base includes several USG
    libraries approximately 16 other libraries
    nationwide.

3
System Requirements
  • Windows 2000 or later
  • MS Office 2000, 2002(XP), 2003, or 2007
  • Oracle 9i or Oracle 10g clients
  • 200mb or more of free workspace

4
Design Overview
Other output options include
5
Multiple Output Choices
  • Filing Order (sorting options)
  • e.g. Title, Author, Bib ID, ISBN, Loc/Call
    No., etc.
  • Brief / Full entry
  • - added detailed report options available
  • View, Print, or Excel options

6
Future Direction
  • Web based?
  • New platform?
  • Continued development and refinements

7
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8
General Workflow
  • Select Module (Acquisitions, Cataloging, or
    Circulation)
  • Select desired report, click Run
  • Select desired filters
  • Click Get Data, Compile Counts, ltDisplay
    Titlesgt, Build Report, and View Report

9
Acquisitions
8 reports include -Titles on Order -Titles by
Line Item Status -Donor List -Requestor
List -Requestor Notice -Item Expenditures -Fund
Table Summary -Titles by Use Fund
10
Requestor Notice Report
11
Requestor Notice Contd.
12
Email Report capability requires setup of the
Email.ini file
The report also produces an error file listing
the problem emails along with a brief description
of the issue.
13
Cataloging Reports
These 29 reports provide information about the
collection size, distribution, and content
14
Cataloging Filters
15
Collection Statistics
  • Counts can be organized into multiple
    combinations and rely upon
  • call number class groups,
  • locations, and
  • operator identifiers
  • as keys for organizing the compilations.

16
Standard Summary Report
Note Double click in the display cell to obtain
a title listing for the specified data.
17
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18
Collection Selection
This report is useful for retrieving statistics
related to a tailored LC class range or
combination of ranges
19
Collection Selection Report
20
Remember You can manually add
your desired ranges
21
Collection Selection Contd.
These class codes are those specified in the
previous step
22
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23
Brief Entry Lists
The reports within the Lists section are
considered content reports and can also be
filtered by locations, bib level, call number,
etc.
24
Shelf Selection
The Shelf Selection report is capable of
retrieving the entire database, but it is more
desirable to filter your selections.
25
Shelf Selection Contd.
Provides title, holdings, and item details
ordered by either location or title.
The Advanced button will take you back to the
filters screen
26
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27
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28
Bib Keyword Selections
  • Useful for already indexed fields, ex 245,
    001,etc.
  • Can apply VRS Advanced filters to selections
  • Based on Bib Index table (left anchored
    searching)

29
Bibs- Keyword Selections
30
Keyword Selections
Search for Korea /or/ japan china /or/ chinese
Field 245
31
Click the Advanced button to apply filters
32
Select desired filter(s)
33
Make your selection
34
You can assign additional filters if desired
35
Select the desired distribution method
36
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37
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38
Blob String Search
  • Searches the entire MARC record, not just indexed
    values. (field independent)
  • Access to all tagged data
  • Can search both the Bib and Holdings records.
  • Note You can not search both the Bib blob and
    the Holdings blob at the same time.
  • Multiple Number of Output Choices including
    screen display, printing to a .txt file, MARC
    file, or Excel output

39
Blob Search
40
Search the 500 field for the string not rated
and the 300 field for videocassette
Tag 000a will default to searching the entire
blob
41
These output fields are required for Excel output
Select output format
42
Example Output Formats
43
Example Search records with http in the 856
There is a help screen available for this report
44
Holdings with URLs
45
Circulation Reports
27 reports including fines and fees, items
statuses and inventory control
46
Inventory Control Workflow
  • Scan the barcodes
  • Dump the barcodes into a text file and place on
    your pc. (one barcode per line)
  • Go to the VRS Inventory Control Processing screen
  • Do the menu tasks provided in the
    Setup/Load/Process Files panel
  • Build Inventory Master Report

47
Inventory Control
48
Navigate to location of the scanned barcodes
49
The Begin and End call ranges will populate after
the Build/Update is finished.
You can now run any of these reports to analyze
the results
50
Shelf List of Selected Item Range
This report generates a shelf list report listing
all items recorded in the Inventory Master.
Problem entries are flagged with the Inventory
Status at the beginning of each print line.
51
Mismatched Barcodes and Items
This report is a shelf-ordered listing of the
problem items only. Entries with a good match
with the barcode file are suppressed.
52
Items Not on Shelf (ALL)
This is a listing of those items that are not on
shelf out for some reason. It could be used to
help reconcile records based on the items status
53
Barcode Scan Sequence No. (ALL)
Lists by load number and barcode sequence number
all of the records in the Inventory Master
54
Item Status (ALL)
Provides a list of all items in the Inventory
Master grouped by Voyager Item Status and filed
by shelf order within the group
55
Item Charge History
Lists those items Charged n or more times. This
example used 5 or more charges
56
Special thanks to Doug Frazier (Armstrong
Atlantic State University) for his extensive
involvement in the workflow development of the
Inventory Control reports.
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