FEDERAL SURPLUS PERSONAL PROPERTY DONATION PROGRAM FOR PUBLIC AIRPORT PURPOSES

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FEDERAL SURPLUS PERSONAL PROPERTY DONATION
PROGRAM FOR PUBLIC AIRPORT PURPOSES

• This Program provides for the acquisition of
  Federal Surplus Property by public airports,
  under the sponsorship of the Federal Aviation
  Administration.

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Program Authority

• The basic authority for donation programs is the
  Federal Property and Administrative Services Act
  of 1949, as amended. This act, and related
  statute 49 USC 47151-47153, authorize the
  Administrator of General Services to transfer
  surplus personal property for donation to
  non-Federal public agencies and other
  specifically designated recipients. The major
  categories of eligible recipients are
•  
• Public Agencies, Nonprofit Educational and
  Public Health Activities, including Programs for
  the Homeless, Nonprofit and Public Programs for
  the Elderly, Public Airports
• Educational Activities of Special Interest to
  the Armed Services
•  
• Any State, political subdivision, municipality,
  or tax-supported institution may receive surplus
  personal property through donation for use in the
  development, improvement, operation, or
  maintenance of a public airport.

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ABOUT THE PROGRAM FEDERAL SURPLUS PERSONAL
PROPERTY DONATION PROGRAM enables certain
nonFederal organizations to obtain personal
property the Federal Government no longer needs.
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What is Personal Property

• Personal property includes all types and
  categories of property , including such items as
  hand and machine tools, office machines and
  supplies, furniture, appliances, medical
  supplies, hardware, clothing, motor vehicles,
  construction equipment, textiles, communications
  and electronic equipment. It is offered on an
  as is, where is basis, without warranty of any
  kind.

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EXAMPLES OF ALLOWABLE ITEMS FOR AIRPORT PURPOSES
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Exceptions

• Items not on this list may be obtained, if
  available, by submitting a written statement
  explaining why they are needed. Such
  justification should reveal the present inventory
  of similar airport equipment, the specific use
  for which the items are requested, the procedures
  to be relied on to assure their continued
  availability for airport purposes, and the means
  by which they will be maintained in serviceable
  condition.
• The FAA, in certifying an airport owners need
  for specific items, will consider relevance to
  airport facilities, and capability by the airport
  owner to maintain the requested item.

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Excluded from the Program are such items as

• Land or other real property.
• Certain naval vessels
• Surplus aircraft
• Records of the Federal Government.

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Must be Need for the Property.

• To be eligible there must be an airport need
  for each requested item. Requests received from
  a public airport will be checked against the
  inventory record of surplus property previously
  conveyed to the same airport.

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Need must be Direct.

• The need for the item must be one which the item
  can directly fulfill. Surplus personal
  property--unlike surplus real property--will not
  be recommended for donation in order to permit
  the owner to derive revenue, even for an airport,
  by renting or using it for a nonairport purpose.
  In this connection, property required by an
  aeronautical activity (e.g., engine stands,
  aircraft starters, wing jacks, etc.) will not be
  recommended by FAA since such property is not
  directly needed to develop or maintain the
  airport. In fact, an airport manager/fixed-base
  operator who received such property would have an
  unfair competitive advantage over other
  fixed-base operators.

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APPLICATION PROCESS

• Public Airport sponsors requesting to apply for
  screening privileges, can access the application
  at
•  
• http//www2.faa.gov/arp/anm/publications/forms/sur
  plus_property/applcard.doc
•  
• There are no restrictions limiting the number of
  cards issued to a respective airport, however,
  all requests must originate with the Airport
  Manager or advisory board.
•  
• The completed application, and photograph of the
  applicant, must be submitted to the Airports
  District Office serving your region - to the
  attention of the Surplus Personal Property
  Program Coordinator.

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First Screener ID, then FEDS Access Codes

• Once you have received your screener
  authorization, you may request FEDS Access Codes
  from your FAA Surplus Property Coordinator. The
  FEDS Access Request Form will be provided to you
  via e-mail, to complete and return via e-mail.
  Upon approval by the National Utilization
  Officer, the codes will be provided only to you
  via e-mail.

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WHAT IS FEDS?

• GSA's Personal Property System is called
  GSAXcess, and is the interface with the Federal
  Disposal System (FEDS). This system maintains
  records of all Excess and Surplus personal
  property reported to GSA, who has enhanced the
  system to provide Internal Screening to
  authorized Federal agencies via the Agency Asset
  Management System (AAMS).

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The General Services Administration (GSA) has
implemented a number of changes to the GSAXcess
system. These changes improve access by
authorized participants in the Federal Surplus
Personal Property Program for Public Airports.
Accordingly, this requires changes in the
procedures by which the Federal Aviation (FAA)
Administration facilitates participation by
airport screeners.
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GSAXcess System Training and Use

• Once FAA has authorized screening privileges, and
  facilitated assignment of the GSAXcess (FEDS)
  Access Code, it is up to the screener to acquire
  user knowledge from GSA.
• Likewise, it is the function of GSA to provide
  user information to accommodate fluent use of the
  GSAXcess System.

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FEDS can be used to report personal property for
excess screening and to compete for personal
property. Once the property is reported,
prospective users of the property can use FEDS to
compete for it. GSA uses GSAXcess to track the
progress of the property as it moves from the
redistribution and excess state of disposal to
the surplus or donation stage. GSA personnel,
acting as a broker, use GSAXcess to review
requests for the property and to allocate the
property to qualified Federal, State, or other
organizations. After allocation, GSAXcess creates
the appropriate transfer order documents required
to complete transfer of the property.
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Holding Agencies include

• U.S. Bureau of Land Management
• Bonneville Power Administration
• U.S. Fish Wildlife
• U.S. Forest Service
• U.S. Bureau of Reclamation
• U.S. Department of Labor
• U.S. Department of Energy
• U.S. Department of Justice
• U.S. Department of Defense
• And others

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SCREENING AND FREEZING

• The need to travel to holding agencies has been
  minimized, as screening for, and acquisition of
  Federal Surplus Personal Property will be
  achieved on-line, using the GSAXcess (FEDS
  Interface) system. It is recommended that you
  study the GSAXcess (FEDS Interface) User Guide
  provided at
• http//www.gsa.gov

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What About Standard Form 123?

• Standard Form (SF) 123, is the transfer document
  formerly submitted by the authorized screener to
  the FAA via FAX. This step has been eliminated.
  FEDS creates the transfer document after
  allocation by GSA. The GSA Allocation Property
  Officer forwards to the FAA Surplus Personal
  Property Coordinator to complete transfer of the
  property requested.

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FEDS Availability

• FEDS is available to authorized users on weekdays
  from 7 a.m. to 8 p.m. Eastern time. The GSAXcess
  User Guide will show you how to become an
  authorized user and to learn how to report or
  acquire personal property.

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Screening Period

• GSA Xcess compresses the former forty-two day
  screening process to one twenty-one day screening
  period, allowing federal agencies to move
  remaining assets to sales more quickly. This new
  process involves simultaneous screening, with
  both excess and surplus customers screening all
  available property while it is excess.

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Donation Cycle

• GSA Xcess represents no change for Federal
  customers. It does implement major changes for
  our donation customers, as property allocated
  under GSA Xcess will now be allocated on the
  first workday following the Surplus Release Date
  (SRD), as opposed to the sixth day previously.

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There is no longer a 5-day priority for airports
during the donation cycle.

• Everyone freezes during the 21 days. All the
  Federal allocations must be done prior to the SRD
  date. This usually occurs on Friday. So on
  Monday/Tuesday, GSA allocates. The only time the
  Airports have a priority now, is if the Federal
  agency that reported the property excess,
  requests that it go to an Airport.
• If you see an item, contact the agency and
  request that they designate receipt to your
  airport.

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Screening/Allocation

• For all customers, federal and donation,
  screening must be done prior to the Surplus
  Release Date (SRD).
•  
• GSA Area Property Officers (APOs) will allocate
  property to federal customers during the cycle as
  is currently done.
•  
• For donation customers, allocations will be made
  beginning the first workday following the SRD.

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What is the DRMO?

• The Defense Reutilization and Marketing Office
  (DRMO) ensures that maximum access to property
  will be made available to customers desiring
  physical screening. Surplus customers (donees)
  can only receive property, once it has been
  declared surplus, at the completion of this
  twenty-one day period. This single screening
  period will follow any established internal
  agency screening period.

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FROM THE SCREENERS VIEWPOINT

• The following was created by Phil Cummings (Coeur
  dAlene, Idaho), in 1997, and provides
  information from the vantage point of the
  screener. Although the system has undergone
  changes since that time, the information remains
  valid.

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THE REALITY OF FEDERAL SURPLUS

• Provided by
• Phillip Cummings
• Coeur dAlene Airport

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SURPLUS SCREENINGISNT ALWAYS EASY
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DRMOs OPERATED BY D. O. D.

• Not all are located in supply depots with new
  issue items going to surplus
• Conversely, they arent all scrap yards
• Most items are serviceable in part, or in whole

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ELECTRONIC EQUIPMENT

• MOST OF THESE ITEMS ARE SERVICEABLE BUT
• OUTDATED

• COMPUTERS
• COPIERS
• NOISE MONITORING EQUIPMENT
• D.B. METERS
• O SCOPES
• SHOP ANALYZERS
• ELECTRONIC METERS

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SHOP EQUIPMENT

• Welders
• (mig, gas, arc)
• Jacks
• Dual Wheel Lifts
• Transmission Jacks
• Hydraulic Presses

• Lathes
• Drills
• Mill Compressors
• Hand Tools
• Calibration Equipment
• Miscellaneous
• Nuts, bolts, wire, rope, etc...

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HEAVY EQUIPMENT

• SNOW BLOWERS
• LOADERS
• GRADERS
• DOZERS
• MOWERS
• FORK LIFTS

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UTILITY VEHICLES

• EVERY SHAPE AND SIZE
• PANEL VANS
• PICK UP TRUCKS (1/4, 1/2, 3/4, 1Ton, 4x4)
• LIGHT TRUCKS
• LIFT TRUCKS

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COEUR DALENE AIRPORTSOME SURPLUS EQUIPMENT IN
SERVICE
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HAILEY/FRIEDMAN MEMORIAL AIRPORTSOME SURPLUS
EQUIPMENT IN SERVICE
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IMPORTANT INFORMATION

• 1) Be sure to track all your paperwork..
• 2) Some items will need written justification.
• 3) You can transfer items from one donee to
  another donee.
• 4) Horse trading with other government entities
  is legal, but track the value of the trade or
  in-kind service.
• 5) You cannot budget around surplus.
• 6) Work together with other Airports, GSA, State
  Agencies, and the FAA.
• 7) You do get out of it what you put in it.