Employee Time Card/Clock Training The State of NH and the

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Employee Time Card/Clock Training
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• The State of NH and the Federal Department of
  Labor REQUIRES that we
• Record payroll information so that your time
  card reflects the time your shift began and
  ended.

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HOW TO FILL OUT YOUR TIMECARD

• It is against wage and hour law to clock in or
  out for a fellow employee. Any employee caught
  doing this could be subject to disciplinary
  actions up to and including termination
• It is an important part of your employment with
  FPC that you punch in and out daily. Because of
  the distance you work from the time clock, you
  must write in your lunch period on the back side
  of your timecard daily.
• Any notation to your time card must be dated and
  noted on the back side of your card.
• Do not write in the accounting box

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Instructions
Emp. MM/DD/YY
NAME 1--5020

• Regular time in and time out is to be recorded as
  indicated in this example. NH Labor laws require
  that we offer you a ½ hour lunch break if you
  work more than five consecutive hours. If your
  supervisor has given you permission, you may eat
  while you work through your lunch break. You
  must indicate no lunch taken on your timecard as
  NL on the applicable date.
• This is how time is recorded if you left during
  your work day for reasons such as a doctor,
  dentist or for personal appointments.
• Summer hours are recorded by writing the total
  hours actually worked. In the Total hours worked
  column, you may indicate Summer Hours by using
  S.H. You will also note that your lunch break
  needs to be documented on your time card.
• Other time can be used, such as personal (P),
  sick (S), vacation (V), holiday (H) and floating
  holiday (FH). Indicate the hours you want to use
  and the instance you are using it for.
• This example shows a partial day worked, which
  would be 3.5 hours and then 4.5 used for
  vacation. Again, please be sure to always
  indicate what type of time you want to use for
  hours not worked. This method would also be used
  if you wanted to use time for missed hours due to
  an appointment, etc. as indicated in the example
  above.

8.5 3/28 800-430 NL
8 3/30 800-1200 1230-430
5 4/1 800-1100 3 S 230-430
6.5 4/2 800-1200 1.5 SH 1230-300
8 4/6 Sick
3.5 4/7 800-1130 4.5 V
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Changes to your timecard

• It is vital that when you (the employee) complete
  your timecard you must by law initial any
  changes that are made.
• If upon review, the supervisor believes that an
  employees time was incorrectly recorded on their
  timecard, the supervisor must meet with the
  employee to discuss the potential error. Once a
  resolution is made, any alterations must be
  initialed by the employee.

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Important Tips

• It is your responsibility to submit your
  timecard to your supervisor immediately following
  the end of the pay period. Failure to do so could
  result in disciplinary actions up to and
  including termination.
• You are not allowed to use white-out on your
  timecard
• Pencils cannot be used, all timecards must be
  done in blue or black ink only
• If you need to make a correction on your time,
  cross out the time with one line through the time
  (500 pm)

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SUPERVISING STUDENT EMPLOYMENT
When employing a student worker you MUST

• Have completed the student work papers and have
  submitted them to the Financial Aid Department
  PRIOR to the student working for you.
• Upon hiring the student, it is your
  responsibility to go over the FPC timecard
  training with the student to insure that they
  know how to complete a timecard. You will also
  want to go over your procedures for timecard
  submission.
• It is a good idea to question the part time
  employee/student to see if they are working for
  another Department at FPC. (Overtime issues could
  occur if a student employee works more than 40
  hours collectively at the College.)

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QUESTIONS ?????

• Any payroll related question please contact Kerry
  Bergeron at ext. 4247
• Any questions about FPC policy or payroll laws,
  please contact Sharon Burke at ext. 4077