Funding Morning

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Funding Morning
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Community Led Planning Rural Community Council
of Essex 7 June 2008
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Funding your parish plan/village design statement

• The Awards for All programme can fund village
  design statements and parish plans
• Awards can range from 300 to 10,000
• The programme is open to
• - not for profit organisations
• - parish and town councils
• - health bodies
• - schools

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Some examples of parish plans and village
design statements funded by Awards for All

• 2,970 to Ashford Carbonel VDS Group in South
  Shropshire to produce a VDS following
  consultation with the community
• 2,005 to Chale Parish Council in the Isle of
  Wight to engage local people in producing a VDS
  through meetings and discussions and encouraging
  them to contribute drawings and photographs to
  the draft
• 1,600 to Skeffling Parish Council in East
  Yorkshire to design a public consultation to
  enable the parish plan to be produced
• 6,000 to Fulbourn Parish Plan Steering Group in
  South Cambridgeshire to fund a university group
  to analyse the responses from a parish
  questionnaire, produce a draft parish plan and
  provide each resident with their own copy
• 2,150 to Embleton Parish Council in Alnwick to
  involve the local community in the production of
  a parish plan through events and questionnaires.

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The Awards for All programme aims to

• extend access and participation
• - helping more people to become actively
  involved in local groups and projects and/or
• increase skill and creativity
• - supporting activities which help develop
  people and groups, encourage talent and raise
  standards higher and/or
• improve the quality of life
• - local projects improving peoples
  opportunities, welfare, environment or local
  facilities
• Applicants must show how their project will
  enable one or more of the above aims to be
  achieved

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Awards for All some important points

• you can apply at any time
• you must have a bank account with at least two
  unrelated cheque signatories
• you must have a governing body with at least
  three unrelated members
• you must be able to finish your project and
  spend all the grant within one year of our award
• your organisation cannot draw down more than
  10,000 from the Awards for All programme in any
  24 month period

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Funding for projects

• Your plan may identify specific projects which
  could be funded by the following programmes
• Awards for All
• Reaching Communities
• Changing Spaces

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Some examples of projects funded by Awards for All

• 9,280 to Elmswell Parish Council in Mid-Suffolk
  to create an all weather multi-use games area for
  use by the children and young people in the
  village. A recently undertaken parish survey
  highlighted a lack of provision of this kind and
  this games area will provide a recreational
  facility for the whole village
• 9,993 to Gimingham Playing Field in North
  Norfolk to install a multi-play system, seats and
  play equipment in an area that will be used by
  the local community. It will include a shelter
  for older people, a skate/bike park and low-level
  play area for the disabled
• 7,159 to Stimpsons Piece Committee in Broadland
  to install a secure, solar power-lit shelter for
  young people aged 8 to 11 years old. The shelter
  will accommodate up to twelve people and will
  overlook sports and leisure facilities.
• 9,465 to Sandon Parish Council in North
  Hertfordshire to install a kitchen, complete with
  appliances and equipment, within the village
  hall. This facility will benefit user groups
  within the community, including luncheon club
  events, a mother and toddler group and community
  coffee mornings. Cooking sessions will also be
  held for the village youth club.

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Regional priorities in the Awards for All
programme

• Better understanding of different people, places
  and cultures in our local community e.g.
  reminiscence and oral history projects, community
  festivals, local history exhibitions, parish
  appraisals.
• Greater involvement in their communities for
  people who find it hard to take part e.g.
  inclusion of older people in learning activities,
  integrated sports activities for disabled and
  non-disabled people, translation service, school
  holiday activities for children of parents on low
  income
• More use of outdoor community spaces - e.g.
  childrens play area, allotments, public arts
  project, multi-use games areas, wildlife garden
• Greater use of community buildings - e.g.
  refurbishments to support new activity,
  increasing uptake via publicity, community café,
  village film club, using the outside space
• Healthier lifestyles for the whole community -
  e.g. promotion of healthier eating, self help
  groups, walking and cycling projects, well-being
  classes

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What we cannot fund under Awards for All

• recurrent expenditure
• items which only benefit an individual
• salaries for permanent or fixed-term contract
  jobs
• activities promoting religious beliefs
• activities that the state has a legal obligation
  to provide
• endowments, loans or interest payments
• used road vehicles
• fundraising activities
• building projects with total costs of more than
  25,000 inclusive of VAT
• retrospective funding

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Prioritising fundable applications under Awards
for All

• what is level of groups annual income?
• has group received any National Lottery grants
  before?
• are total project costs less than 20,000?
• does the project respond to a clearly defined
  need ?
• to what degree does project meet the three aims?
• does the project meet one or more of the
  regional outcomes?
• is the governing body inclusive?

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Reaching Communities a BIG programme

• What will it fund
• New and existing projects that bring real
  improvements to local communities and to the
  lives of people most in need
• Who can apply
• Registered charities, statutory bodies
  (including schools), charitable or not-for-profit
  companies, social enterprises
• How much can we fund
• Awards of between 10,001 - 500,000 for
  between 1 and 5 years
• Maximum grant
• 500k towards a maximum project cost of 750k
• 50k capital towards a maximum capital project
  cost of 200k

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Some examples of Reaching Communities awards

• 50,000 to Clothall Village Hall in North
  Hertfordshire to contribute to the building of a
  new 200k village hall
• 10,000 to Barningham Parish Council in Suffolk
  towards a 42k project to purchase a play area in
  Barningham and regenerate it, installing wooden
  play equipment for children aged between 18
  months and 14 years and a seating area for
  parents/carers
• 40,000 to Club 99 Attleborough Summer
  Playscheme in Norfolk to provide activities to
  disadvantaged children through a summer play
  scheme
• 47,075 to Sturton-le-Steeple Parish Council in
  Nottinghamshire towards a 124k project to
  improve community facilities through
  environmental enhancements, work on the village
  hall, a fenced young childrens play park and a
  sporting area for teenagers including a shelter
• 29,845 to Chignals and Mashbury Village Hall in
  Chelmsford towards a 53k refurbishment of the
  hall to construct a meeting-room, create
  additional storage, create a new toilet block and
  porch area

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Understanding outcomes

• The Big Lottery Fund is an outcomes funder
• This means
• We are interested in the direct difference your
  services will make to the people or organisations
  your project will benefit
• We want your outcomes should be SMART (specific,
  measurable, achievable, realistic and time-based)
• We want to know how your outcomes will help to
  achieve the outcomes of the Big Lottery fund
  programme that you are applying to
• We want to know how you will practically measure
  whether you are achieving your outcomes
• Guidance on outcomes and outcomes measurement is
  available on our website Explaining the
  difference your project makes

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Some examples of SMART outcomes
300 young people will have increased their
fitness levels and have enjoyed improved physical
health by 31 December 2009 By 31 December 2008,
100 older people will report an average increase
of 10 in their weekly benefit Within a year, 30
older people will report a decrease in feelings
of social isolation Within 3 years, 60 lone
parents will gain a CLAIT qualification Within 2
years, 20 young people with learning disabilities
will increase their self- confidence
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Reaching Communities

• Projects must help achieve one or more of the
  following programme outcomes
• people having better chances in life, with
  better access to training and development to
  improve their life skills
• stronger communities with more active citizens
  working together to tackle their problems
• improved rural and urban environments which
  communities are better able to access and enjoy
• healthier and more active people and
  communities

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Reaching Communities
What can BIG pay for?

• Revenue
• Salaries of project workers and associated
  management staff (pro-rata)
• Recruitment, training costs and staff expenses
  (travel, phones, stationery etc.)
• Rent, heating, lighting, maintenance and
  insurance
• Monitoring and evaluation of project
• We may make a reasonable contribution towards
  your overheads (guidance on full cost recovery
  available on BIG website)
• Capital
• Building and engineering works required for
  delivery of project
• Plant and equipment necessary for running the
  project
• Purchase of land, buildings, equipment or
  fixtures
• Transport necessary for delivering the project

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Reaching Communities

• The application process
• Early feedback on project proposal
• Stage 1 outline proposal form, decision
  within 15 working
• days of receipt assessed in
  Birmingham
• Stage 2 application to be returned within 6
  months (decision within 4 months)
• - assessed in Newcastle
• Decisions
• National committee meeting monthly
• Regional representation and input
• Anticipate that the majority of awards will go
  to voluntary and community sector

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Changing Spaces programme

• This is a programme investing 200 million in
  environmental projects across England focussing
  on 3 broad areas
• community spaces
• local community enterprise
• access to the natural environment
• The programme is being delivered through partner
  organisations who will deliver England-wide open
  grant programmes on our behalf.

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• Changing Spaces open grant schemes
• Delivery partner Building Research
  Establishment
• Programme nameCommunity Sustainable Energy
• Who can apply
• Not-for-profit groups
• How much money is available
• project development grants of up to 5,000
• capital grants of up to 50,000

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• Changing Spaces open grant schemes
• Delivery partner Building Research
  Establishment
• Money is available for
• the installation of microgeneration
  technologies, such as wind turbines and solar
  panels, along with energy saving measures, such
  as roof and cavity wall insulation
• development studies that help community
  organisations find out if a microgeneration and
  energy efficiency project will work for them
• More information Website www.communitysustainabl
  e.org.uk
• Changing Spaces Advice Line 0845 3 671 671

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• Changing Spaces open grant schemes
• Delivery partner - Groundwork UK
• Programme name Community Spaces
• Who can apply
• Not-for-profit groups
• How much money is available
• small grants of between 10,000 and 25,000
• medium grants of between 25,001 and 49,999
• large grants of between 50,000 and 100,000
• flagship grants of between 100,001 and 450,000
  (limited number)

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• Changing Spaces open grant schemes
• Delivery partner - Groundwork UK
• Programme name Community Spaces
• Money is available for
• projects that create better local environments
  and increase peoples access to quality local
  spaces
• improving local green spaces such as community
  gardens, play areas, parks, nature reserves and
  village greens
• increasing the number of people actively
  involved in developing and running practical
  environmental projects that are visible in their
  community
• More information Website www.community-spaces.
  org.uk
• Changing Spaces Advice Line 0845 3 671 671

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• Changing Spaces open grant schemes
• Delivery partner MIND
• Programme name Ecominds (launching mid-2008)
• Who can apply
• constituted groups and organisations seeking to
  develop an environmental project that involves
  people with direct experience of mental distress
  at all levels
• How much money is available
• small grants of up to 20,000
• medium grants of between 20,001 and 60,000
• large grants of between 60,001 and 150,00
• flagship grants of between 150,001 and 250,000

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• Changing Spaces open grant schemes
• Delivery partner MIND
• Programme name Ecominds (launching mid-2008)
• Money is available for
• projects that encourage people with experience
  of mental distress to get involved in
  environmental projects that are conducive to good
  and physical health
• a range of environmental activities, including
  creating or improving green spaces, conserving
  and improving wildlife habitats, designing public
  art and recycling initiatives
• More information Website www.ecominds.org.uk
• Changing Spaces Advice Line 0845 3 671 671

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• Changing Spaces open grant schemes
• Delivery partner Natural England
• Programme name Access to Nature
• Who can apply
• voluntary, community and public sector
  organisations
• How much money is available
• grants of between 50,000 and 500,000
• small number of grants over 500,000 for
  national projects

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• Changing Spaces open grant schemes
• Delivery partner Natural England
• Programme name Access to Nature
• Money is available for
• projects working with people in urban, rural and
  coastal areas who currently have little knowledge
  of or contact with nature
• projects that encourage people to learn about
  their natural environment and learn new skills
• projects that improve or create wildlife rich
  spaces that are sustainably managed and meet the
  needs of local communities
• More information Website www.naturalengland.org.
  uk/accesstonature
• Changing Spaces Advice Line 0845 3 671 671

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• Changing Spaces open grant schemes
• Delivery partner Royal Society of Wildlife
  Trusts
• Programme name Local Food
• Who can apply
• not for profit groups and organisations
• How much money is available
• small grants from 2000 to 10,000
• main grants from 10,001 to 300,000
• a small number of Beacon grants from 300,001 to
  500,000

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• Changing Spaces open grant schemes
• Delivery partner Royal Society of Wildlife
  Trusts
• Programme name Local Food
• Money is available for
• projects that give people the opportunity to
  grow or buy food locally through, for example
  allotments, box schemes and community cafes
• projects that stimulate local economic activity
  through the development of social enterprises
  related to local food
• projects that promote awareness of the links
  between food and healthy lifestyles
• More information Website www.localfoods.org
• Changing Spaces Advice Line 0845 3 671 671

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Other BIG programmes

• Family Learning (open until 29.8.08)
• enjoyable learning activities where children and
  parents learn jointly
• Young Peoples Fund (open until 16.10.2008)
• - changing the lives of young people aged 10-18,
  or up to 25 if they are finding the transition to
  independent living difficult and increasing young
  peoples involvement in designing, running and
  reviewing the services they use

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Big Lottery Fund further information Big Advice
Line 0845 4 10 20 30 Text phone [phone]
1659 Website www.biglotteryfund.org.uk Awards
for All further information Awards for All
advice line 0845 600 20 40 Text phone [phone]
6656 Website www.awardsforall.org.uk
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Break
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Community Fundraising Ideas Session Stella
Meesters and Sarah Sapsford
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How to fill in a Funding ApplicationSue
SheppardRCCE Village Halls Community Buildings
AdviserSaturday 7th June 2008
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• Know Your Project
• What need are you fulfilling with your project?
• Decide what works your project will include
• Calculate the costs

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• Evidence of Need?
• What evidence can you provide to support your
  application?
• Parish Plan
• Questionnaire
• Feasibility study
• Public Open days

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• Questionnaire exercise what sort of questions
  need to be asked to establish need?
• What other type of evidence would be acceptable?
• Eg Letters of support
• Minutes of meetings

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• What is the project?
• List/specification/brief/breakdown
• of what the project involves before making an
  application and before contacting an architect or
  contractor

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• Application exercise look at sample forms
• Any problems with any of the questions
• Insert sample project into forms

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• What is the cost?
• Tenders
• Quotes
• Estimates
• Cost Plan
• Catalogues and websites
• Separate costs and vat and be clear whether
  you can reclaim vat.
• Include volunteer time if appropriate
• Cost volunteer time to a commercial rate
  appropriate for the trade or profession.

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• Meanings
• Tender an offer to execute work or supply goods
  at a fixed price normally in competition that
  results in a contract
• Quotation a price given to carry out an item of
  work that may have exclusions
• Estimate A budget cost specified for the work
  that is likely to be undertaken, for which the
  actual cost is to be determined.

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• Finding a Funder
• RCCE Information sheets and books, visit to
  discuss project
• CVS Organisations
• Local Authorities
• Websites
• Grant Net
• Funder Finder
• Other similar projects

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• Find out about the Funder
• Make contact and discuss project to ensure
  eligibility
• Establish deadline for applications
• Understand the criteria under which the funder
  can make grants
• What is the maximum grant available
• What is the application process and timescales

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• A funder may wish you to say how your project
  meets their local or regional aims, strategy,
  vision or objectives check the guidelines and
  website to ensure you know what these are and try
  to fit your project into as many as possible.

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The Awards for All programme aims to

• extend access and participation
• - helping more people to become actively
  involved in local groups and projects and/or
• increase skill and creativity
• - supporting activities which help develop
  people and groups, encourage talent and raise
  standards higher and/or
• improve the quality of life
• - local projects improving peoples
  opportunities, welfare, environment or local
  facilities
• Applicants must show how their project will
  enable one or more of the above aims to be
  achieved

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Regional priorities in the Awards for All
programme

• Better understanding of different people, places
  and cultures in our local community e.g.
  reminiscence and oral history projects, community
  festivals, local history exhibitions, parish
  appraisals.
• Greater involvement in their communities for
  people who find it hard to take part e.g.
  inclusion of older people in learning activities,
  integrated sports activities for disabled and
  non-disabled people, translation service, school
  holiday activities for children of parents on low
  income
• More use of outdoor community spaces - e.g.
  childrens play area, allotments, public arts
  project, multi-use games areas, wildlife garden
• Greater use of community buildings - e.g.
  refurbishments to support new activity,
  increasing uptake via publicity, community café,
  village film club, using the outside space
• Healthier lifestyles for the whole community -
  e.g. promotion of healthier eating, self help
  groups, walking and cycling projects, well-being
  classes

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• A4A use the kitchen example to show how a
  project meets A4A local and regional aims.
• Maldon DC no further info on website just as
  listed

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EXAMPLE

• A few tips
• Answer all the questions
• Sign the application!
• Make sure figures add up
• State how much you need
• Explain which other funders have been
• approached
• Include correct contact details and dob if
• asked!
• Photocopy the application

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• Dont submit your application after the
• deadline
• Dont put see attached
• Dont use jargon
• Dont answer unasked questions
• Dont expect an immediate response
• Dont rush the application
• Dont hound the funder

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• After completing the application
• Ask another member of the committee or a family
  member to read through the application
• Use voluntary organisations such as RCCE and CVS
  to check your application
• If a reference is required, contact them in
  plenty of time to ensure theyre happy to provide
  one and that theyre not on holiday when you want
  to submit your application!
• If posting your application, check you have the
  correct address

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• Any Questions?
• Sue Sheppard
• Email sue.sheppard_at_essexrcc.org.uk
• Tel [phone]

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Funding Morning