ORPS Redesign Project

1
ORPS Redesign Project

• Status Update Path Forward

Eugenia Boyle, DOE HQ, EH-3 5-14-03
2
OVERVIEW

• Background / Purpose
• Final Process Model
• DOE Directive Summary
• Positives of New System
• Responsibility/Accountability Changes
• Path Forward
• Q A

3
ORPS Background

• Current Occurrence Reporting System
• Achieved Degree of Standardization across DOE
• Broadened, Over Time, from Reporting System to
  Corrective Action Management System
• Not Viewed as Value-Added by Key Stakeholders
• High Level of Nuisance Reporting
• Duplication of Site/Contractor Corrective Action
  Systems
• Not Integrated with Other Department Reporting
  Systems
• Joint HQ, Field Office and EFCOG Initiative to
  Re-design System Initiated 5/02

4
Purpose of ORPS

• Primary - Notification System
• Ensure Prompt Notification of Significant Events
  to Senior DOE Management at the Field Offices,
  Area Offices and Headquarters
• Secondary - Data Collection System
• Support Performance Analysis and Action
• Support Prevention of Event Recurrence
• Management Tool for Improvement
• Key Element of DOEs ISM System

5
Final ORPS Process Model

• Maintains Process for Emergencies
• Adopts Tailored Approach to Key Process Elements
  Based on Event/Condition Significance
• Prompt Notification
• Investigation and Causal Analysis
• Report Approvals Closures
• Corrective Action Management
• Integrates System with Lessons Learned/Operating
  Experience Review Processes
• Note DOE/EFCOG Lessons Learned Re-design Project
  Starts on June 1st with Target Implementation
  4QCY03

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New Occurrence Reporting Model
1 Cat Categorization Time from Discovery Date
and Time NLT No Later Than 3 LL Lessons
Learned PN Prompt Notification from
Categorization Date and Time COB Close of
Business OE Operating Experience WN Written
Notification from Categorization Date and Time 2
Specific Significance Category 2, 3, and 4
occurrences (identified UR Update
Report with an asterisk in the reporting
criteria listed in Chapter 6) also FR Final
Report from Categorization Date and Time require
Verbal Notification to the DOE HQ EOC.
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DOE Directive Summary

• New DOE Order 231.1A, ESH Reporting
• Ties Together All ESH Reporting Programs, No New
  Requirements, Pointer to Other DOE Implementation
  Directives
• New DOE Manual 231.1-2, Occurrence Reporting and
  Processing of Operations Information
• Establishes Requirements for Re-designed ORPS
  Process
• Fully Addresses Model and Identifies New
  Reporting Criteria
• Two New DOE Guides to Support Implementation
• DOE Occurrence Reporting Performance Analysis
  Guide
• DOE Occurrence Reporting System Causal Analysis
  Guide

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What's In It for Me

• Positives of New System
• Reporting Criteria Reduced to 69 versus 123
• SC1 (8 Criteria), SC2 (24), SC3 (19), SC4 (18)
• Analysis Projects gt85 of All Reported Events be
  SC3 or SC4
• Only Short Form Reporting for SC4 Events
• Only Contractor Approval/Closure for SC3/SC4
  Events
• Root Cause Analysis Limited to SC1 Recurring
  Problems
• Corrective Action Mangt. in ORPS No Longer
  Required
• 90 Day Implementation Grace Period (7/1-9/30)

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Responsibility/Accountability Changes

• Changes Aligned with Self-Governance Initiatives
• Significant Responsibility/Accountability Shifted
  to Contractor for Event/Occurrence Corrective
  Action Management with DOE Field Office Oversight
• Requires Contractors to Manage Reportable and
  Non-reportable Events within their Defined
  Corrective Action Programs
• Requires DOE Contractors to Implement Quarterly
  Performance Analysis Process, at the
  Company/Contract Level, to Identify Recurring
  Events

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DOE Path Forward

• Complete Directive Approval/Software Testing -
  May 03
• Complete Regional Training Workshops - May/June
  03
• Albuquerque May 20 - 22, Savannah River June 4
  - 5
• DOE HQ June 10 - 12, Hanford June 18 - 19
• Transition from Old System to New System on July
  1st
• Complete Implementation Status Review October 03
• Hold Performance Analysis Workshop Oct./Nov. 03
• Complete Formal Feedback/Improvement Review
  January 04

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• Q A