Preservation and Management of Geospatial Data David L. Brown Library and Archives Canada

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Preservation and Management of Geospatial
DataDavid L. BrownLibrary and Archives Canada
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• The preservation and re-use of digital data and
  information forms both the cornerstone of future
  economic growth and development, and the
  foundation for the future of memory.
• Seamus Ross - 2000

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The Legislation

• The proposed legislation builds on the existing
  mandate and powers found in the National Archives
  Act and the National Library Act
• There has been a harmonization and modernization
  of language and legal concepts of the existing
  Acts
• Addition of new provisions equips the new
  institution to play an expanded role in the
  knowledge society
• The proposed legislation is in line with other
  modern jurisdictions legislation or proposed
  legislation on libraries and archives

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Records Disposition Framework
Archival Records
Records of long-term business value
Records of short-term business value
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Government of CanadaPolicy

• Common Look and Feel for the Internet
  
  Standards and Guidelines
• Common Services
• Communications
• Data Matching
• Electronic Authorization and Authentication
• Enhanced Management Framework
• Evaluation
• Government Security
• Internal Audit
• Management of Information Technology
• Policy, Guidelines and Standards for Public Key
  Infrastructure Management
• Policy on using the Official Languages on
  Electronic Networks and other official languages
  policies
• Privacy and Data Protection
• Privacy Impact Assessment

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Library and Archives CanadaPolicy

• Electronic Publishing Guide to Best Practices
  for Canadian Publishers, Version 1.0
• Guidelines for Managing Recorded Information in a
  Ministers Office
• Guidelines for Records Created Under a Public Key
  Infrastructure Using Encryption and
  Digital Signatures
• Managing Audio-visual Records of the Government
  of Canada
• Managing Cartographic, Architectural and
  Engineering Records in the Government of
• Canada
• Managing Documentary Art Records of the
  Government of Canada
• Managing Electronic Records in an Electronic Work
  Environment
• Managing Photographic Records in the Government
  of Canada
• Managing Shared Directories and Files
• Protecting Essential Records
• Federal Records Centers User Guide

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Information Life Cycle
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Data Management Continuum

• No Organizational Data Architecture Exists
• There is an incomplete Organizational Data
  Architecture
• Organizationally defined Data Management
  Standards are being applied for new applications
• Internal standards for data formats, data
  transfer and data definitions homogeneously
  applied
• Corporately applied standards are compatible with
  those of clients, suppliers and business
  partners.

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Common Geospatial Data Formats

• Digital Line Graphs Level 3 (DLG-3)
• ESRI E00
• ESRI SHP
• GeoTiff
• Geography Markup Language (GML)
• IHO S-57, Edition 3.1
• TC 211, ISO 191xx Standards for Geographic
  Information
• Spatial Data Transfer Standard (SDTS)
• Canadian Council on Geomatics Interchange Format
  (CCOGIF)
• CARIS ASCII
• CEOS Superstructure Format
• Digital Elevation Model (DEM)

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Media Options
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Preservation Strategies

• Technology Preservation
• Maintain old software and hardware for access
• Technology Emulation
• Use contemporary software to mimic old
  functionality and look and feel
• Information Migration
• Transfer data from format to format
• Information Encapsulation
• Group data objects with metadata to facilitate
  future use

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International Initiatives

• Australia New Zealand Land Information Council
  (ANZLIC)
• The Community Access to Natural Resources
  Information (CANRI)
• USGS EROS Data Centre and Digital Archives
• Arts and Humanities Data Service
• The Cedars Digital Preservation Project
• The Electronic Resource Preservation and Access
  NETwork Project (ERPANET)
• The National Archives and Records Administration
  (NARA) Electronic Records Archives Project
• The International Research on Permanent Authentic
  Records Electronic Systems (InterPARES)