FY05 Year End Retrospective

1
FY05 Year End Retrospective

• Finance Network Discussion
• October 20, 2005

2
Communication/Tools/Training

• Earlier information, August FN highlight web page
  and special year end queries
• A/P processed accrual database was a big hit!
• Advance planning for items in TABL, include more
  information on travel processes (e.g. last day to
  submit voucher)
• Communicate division org. burden changes
• Web site manager to ensure documents are
  complete, standardize formats, do QA and change
  control
• Training sessions on the hill and in 937 worked
  well
• Clearer guidance on documenting resource
  adjustments and project reopening

3
A/P and Purchasing
Both requestors and procurement staff should have
heightened awareness of schedule issue and
details such as FOB point Accrual Form totals
line to reduce input errors font size to reduce
reading difficulty/input errors Duplicated work
A/P invoice processing overlapping accruals
submitted Cross Divisional POs require high
level of coordination examples contract labor,
consulting agreements timeliness of invoice
certification detail invoice information to
confirm period of performance or appropriate
project id (example, w/e for contract
labor) Certification process glitches paper vs
electronic avoid changes late in the
year invoice pending query did not appear to be
current Better DOE-IC process Clearing of
dropout/suspense from prior periods should be
expedited
4
A/R and General Accounting

• Better and earlier guidance on prepaid expenses
• Expand awareness of A/R accrual forms
• DOE-IC, timely response from Divisions for
  estimate of September costs
• Can recharge feeders be processed a day earlier?

5
HR/Payroll/Travel

• Better planning and communication regarding union
  rate accruals
• Improve process for clearing leave on Division
  dropout projects
• Information on join the staff and change of
  station very complex, communication can be
  improved

6
FMS/DataWarehouse

• Problem with spreadsheet loader, rounding issues
• Freeze project tree day after last soft close to
  accommodate any adjustments needed
• Run LDS02 and 03 during interim closes