Microsoft Word Process Manuel for Three Basic Functions: Font, Alignment, Line Spacing

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Microsoft Word Process Manuel forThree Basic
FunctionsFont, Alignment, Line Spacing

• By Mike Duncan
• December 2005
• For Ms. Linda Harris

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Introduction

• Microsoft Word gt Industry standard for word
  processing
• All students benefit from understanding MS Word
• 3 basic functions to efficiently use Word
• Font
• Alignment
• Line Spacing

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Font Type

• MS Word contains a diverse mixture of fonts
• Serif, Sans Serif, Cursive, Fantasy, Monospace
• Sans Serif vs. Serif
• Use Fonts properly
• Readability
• Style
• Clarity

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Modifying Font Using the Menu Bar

• Highlight desired text to be modified
• Select Format gt Font from the menu bar
• Select the Font tab
• Select the desired font
• Click OK

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Modifying Font Using the Formatting Toolbar

• Highlight desired text to have font modified.
• On the formatting toolbar, open the pull down
  menu by clicking the down-arrow to the right of
  the currently selected font type.
• Click the desired font. The menu displays the
  most frequently used fonts at the top, a black
  line (used to clearly separate), and then a list
  of all fonts in alphabetical order.

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Alignment

• Left Justified
• Text is aligned on the left side
• Right Justified
• Text is aligned on the right side
• Centered
• Text is centered in between the left and right
  margins
• Justified
• Text is flush on both sides

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Setting Alignment Using the Menu Bar

• Highlight the text to be modified.
• Select Format gt Paragraph from the menu bar.
• Select the Indents and Spacing tab (this may
  already be selected).
• Underneath the alignment field, click the
  down-arrow to open the pull down menu.
• Select either left, centered, right, or
  justified.
• Click OK to finalize the alignment.

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Setting Alignment Using Keys

• Highlight the text to be modified.
• Press either Ctrll to left align the text,
  Ctrlr to right align the text, Ctrle to center
  the text, or Ctrlj to justify the text.

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Setting Alignment Using the Toolbar

• Highlight the text to be modified.
• On the toolbar, click either the left alignment
  icon (picture), the right alignment icon
  (picture), the center alignment icon (picture),
  or the justified icon (picture) to format the
  text accordingly.

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Line Spacing

• Sets the number of lines between text in a
  paragraph
• The default setting of single spacing is
  appropriate for fitting the most text on the
  least amount of paper
• Using line spacing of 1.5 or double spacing is
  more appropriate for web pages
• The extra white space is less intimidating to
  readers and easier on the eyes

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Modifying Line Spacing

• Highlight the text to be formatted.
• Select Format gt Paragraph from the menu bar.
• Select the Indents and Spacing tab (It may
  already be selected).
• Underneath the Line Spacing field, click on the
  down-arrow to open the pull down menu.
• Click on the desired line spacing.
• Click OK to finalize the line spacing.

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Work Cited

• BayCon Group. (2004). Microsoft Word XP Tutorial
  2003/2002. Retrieved December 5, 2005, from
  //www.baycongroup.com/wlesson0.htm

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Audience Analysis

• UMBC students who are unfamiliar with Microsoft
  Word and need to learn to modify font, alignment,
  and line spacing successfully without outside
  help or supervision
• Assume students are familiar with Microsoft
  Windows, using a mouse/keyboard, and other basic
  computer functions