How to Manage an OSHA 300 Log and Summary Report for Documenting Injuries and Illnesses

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How to Manage an OSHA 300 Log and Summary Report
for Documenting Injuries and Illnesses

• Developed by
• Safety Environmental Compliance Office
• NOAA Safety Division

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New Rule on Federal Agency Recordkeeping and
Reporting Requirements

• The Occupational Safety and Health
  Administration (OSHA) requires federal government
  agencies to adopt worker safety and health
  recordkeeping and reporting requirements that are
  essentially identical to the private sector. The
  new requirements will go into effect beginning
  Jan. 1, 2005.These new requirements will
  improve recordkeeping which will enhance the
  ability of federal agencies and employees to
  prevent occupational injuries and illnesses.
  Producing more useful data will better enable the
  agencies to identify patterns of injuries and
  illnesses and focus on the most effective
  intervention.

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Regional Safety Managers -Change in
Responsibilities

• One of the responsibilities of the Regional
  Safety Managers (RSM) were to provide
  end-of-the-year injury/illness reports to all the
  sites. Each RSM would provide a copy of a log of
  incidents occurring at a particular region or
  field site. With the signing of the new NOAA
  Safety Policy in 2004, RSMs report directly to
  the Safety and Environmental Compliance Office
  (SECO). Their responsibilities are now focused
  on a national level of improving the NOAA Safety
  Program. Although they still maintain most of
  their original duties of support, the
  responsibility of documenting and maintaining
  injury and illness records will reside at the
  field offices. (Note RSMs are still available
  to help develop your recordkeeping program).

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Current OSHA Requirement

• OSHA 29CFR1904 requires each organization to
  maintain (minimum of five years) a log of
  injuries/illnesses and to post a summary report
  every year (between February 1st and April 30th).
  
• Line Offices are already required to report all
  injuries and illness in accordance with the NOAA
  Safety Policy. Recording the data onto a log is
  the next logical step for the site and will
  ensure compliance with OSHA regulations.

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Forms you will need

• You will need a blank OSHA 300 Log Form
• http//www.osha.gov/recordkeeping/new-osha300form1
  -1-04.pdf

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a blank OSHA 300A Summary Report form...
http//www.osha.gov/recordkeeping/new-osha300form
1-1-04.pdf
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The use of an OSHA 301 Accident Report Form is
not necessary. NOAA utilizes USDOC Form CD-137,
Report of Accident/Illness to report all injuries
and illness occurring throughout the
organization.You can download the latest
version of the CD-137 (7/04) at the following
link http//www.osec.doc.gov/forms/direct.htm
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OSHA 300 Step-by-Step

• Case number Can be assigned locally at each
  site.
• Employees Name Self-explanatory
• Job Title Self-explanatory
• Date of Injury or onset of illness
  (Mo./Day/Year) Self-explanatory
• Where the event occurred List location of
  incident.
• Describe injury or illness to include what caused
  injury and body part affected To include a
  general narrative of events.
• Deaths Check box if incident involves death of
  employee.
• Days away from work Check box if incident
  involves missed workdays for involved employee.
• Job Transfer or Restriction Check box if injured
  or ill employee is temporarily transferred or
  placed on limited duties.
• Other recordable cases Check box if incident is
  other recordable case than death, lost time,
  transfer or restriction (limited duty).

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OSHA 300 Step-by-Step (contd)

• Away from Work Enter the number of days the
  injured or ill employee was away from work. Do
  not count the day on which the injury or illness
  occurred in this number. Begin counting from the
  day after the incident occurs.
• On the Job Transfers or Restrictions Enter the
  number of days the injured or ill employee was on
  job transfer or limited duty.
• Other recordable Cases Check the Injury or
  choose one type of illness
• (1) Injuries
• (2) Skin Disorders
• (3) Respiratory Condition
• (4) Poisoning
• (5) All other illnesses

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OSHA 300A Summary Report

• Total number of deaths Transfer totals from 300
  Log
• Total number of cases with days away from work
  Transfer totals from 300 Log.
• Total number of cases with job transfer or
  restrictions Transfer totals from 300 Log.
• Total number of recordable cases Transfer totals
  from 300 Log.
• Total number of days of job transfer or
  restriction Transfer totals from 300 Log.
• Total number of days away from work Transfer
  totals from 300 Log.
• Total number of (1) Injuries (4) Poisoning
• (2) Skin Disorders (5) All other
• (3) Respiratory illnesses
• Transfer totals
  from 300 Log.

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OSHA 300A (contd)

• Establishment Information
• Name NOAA, Line Office, Organization
• Street Your local street address
• City Self-explanatory
• State Self-explanatory
• Zip Code Self-explanatory
• Industry Description What type of work do you
  accomplish.
• Standard Industrial Classification Code (SIC)
  Contact a NOAA RSM for the SIC code appropriate
  for your type of operations.
• Employment Information
• Annual average number of employees Total of
  employees who work at your site.
• Total hours worked by all employees last year
  Full time and part time hours included.

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OSHA 300A (contd)

• Signature Signature of person filling out the
  form (safety rep, admin assistant, etc)
• Certification Signature Signature of designated
  responsible authority (Site Manager, MIC,
  Director, etc)

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Whats Next?

• Now that youve completed your 300 Log and 300A
  Summary Report you need to
• Post your 300A Summary Report on your safety
  board no later than February 1st through April
  30th of the year following the year covered by
  the form.
• File your 300 Log and retain logs for a minimum
  of five (5) years on site.
• Start a new log for the coming year and repeat
  this process at the end of the year.

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ANY QUESTIONS??
Contact any of the following Regional Safety
Managers Ben Bond [phone] x114 Ron
Mattox [phone] x242 Rhonda Carpenter
[phone] Joe Duran [phone]