An Experiment in Cooperative Collection Development: What Worked and What Didnt

1
An Experiment in Cooperative Collection
Development What Worked and What Didnt

• Colorado Association of Libraries Annual
  Conference
• November 7, 2008
• Denver, CO
• Chris Brown, University of Denver
• Joan Lamborn, University of Northern Colorado
• Paul Moeller, University of Colorado at Boulder

2
The Colorado Alliance of Research Libraries

• Auraria Library
• CU Denver
• Metro State College
• Comm. College of Denver
• Colorado College
• Colorado School of Mines
• Colorado State University
• Denver Public Library
• Regis University

• University of Colorado, Boulder
• University of Colorado, Colorado Springs
• University of Denver
• University of Northern Colorado
• University of Wyoming

3
Prospector

• Unified catalog of 23 academic, public, and
  special libraries in Colorado and Wyoming
• Over 20 million books, journals, DVDs, CDs,
  videos and other materials held in these
  libraries
• A shared collection

4
Goals for the Project

• Manage duplication
• Improve overall collection quality
• Save time for selectors

5
Scope of the Project

• Two-year pilot
• Undergraduate materials
• Four subject areas
• Economics
• Mathematics
• Political science
• Religion
• Two vendors
• Blackwell
• YBP

6
Participants

• Auraria Library (3 subjects) 10.1
• Colorado College 12.2
• Colorado State University 14.1
• Regis University 1.6
• University of Colorado at Boulder 20.0
• University of Denver 38.6
• University of Northern Colorado (1 subject)
  1.0
• University of Wyoming (3 subjects) 2.5
• (Budget percentages for fiscal year 2008/09)

7
Vendor Responsibilities

• Follow a purchase plan model no returns
• Determine titles and number of copies to be sent
  based on the profiles
• Bill institutions directly
• Follow current institutional standards for
  materials processing

8
Profiling

• All books (undergraduate and graduate) with one
  vendor
• Institutional collection priorities
• Number of copies based upon anticipated usage

9
Profiling Example (Economics)
10
Distribution of Books

• Individual profiles
• Usage limits
• commitment
• Weekly patterns

11
Some Numbers

• 4,207 titles received in fiscal year 2007/08
• 933 economics
• 438 mathematics
• 2,365 political science
• 471 religion
• 191,099 spent in fiscal year 2007/08

12
Assessment Quantitative Measures

• Quantitative data from vendors
• Snapshots in Prospector
• Collection analysis using Spectra Dimension

13
Assessment Qualitative Measures

• Vendor feedback
• Selector feedback
• Feedback from acquisitions unit heads
• Review of titles missed
• Review of titles that would have been sent

14
Religious Studies at CU

• Paul Moeller
• Bibliographer for Religious Studies
• University of Colorado at Boulder

15
Whats working
Relatively easy to set up (individual
bibliographer) Little effort required to
maintain Happy with the materials
received Happy with the rate of duplication
across participating libraries Developed a
better working relationship with other Alliance
libraries/librarians Developed a better
understanding of CU-Boulders religion profile
16
Not so well
More work for Acquisitions Shipments are a
little irregular As religion is with YBP its no
longer with the Libraries norm (BNA). Reduced
cooperation with/from other CU-B bibliographers
Not a part of CU-B developments (virtual
approval) Doesnt address e-books Hasnt saved
me time
17
Religion (YBP)

• Level
• GEN-AC, ADV-AC
• Select Category
• Basic-Essential 8
• Basic-Recommended 79
• Research-Essential 4
• Research-Recommended
• Supplementary 9

18
Concerns some basic essential not included
19
Books not supplied to project
20
Religious Aspects (missed?)
21
CU-B Firm Orders

• Search Gobi Firm Relmo, 07/01/2007-10/24/2008
• 96 items, 20gen ac
• 1 title held by 3 libraries
• 5 titles held 2 libraries
• 14 titles held by 1 library

22
Clay Sanskrit Library (4)
23
Reference (3)
24
Others (13)

• Expensive (Brill)

• University Press

25
Copies Per Title
Total Religion Titles (10/4/06-9/17/08) 618
Average copy per title 1.5 5 titles held by 5
libraries titles held by 2 libraries 11 409 titles held
by 1 library 66 50 Desirable Titles (not
supplied to CU-B) 15 held by 1 library 19 held
by 2 libraries 10 held by 3 libraries 4 held by
4 libraries 5 held by 2 libraries Average
copies per title 2.2
26
Held by 5 libraries
HARE KRISHNA TRANSFORMED, NYU 2 books 3
slips MUSLIMS, CHRISTIANS, AND THE CHALLENGE OF
INTERFAITH DIALOGUE, Oxford 2 books 3
slips KRISHNA'S SONG A NEW LOOK AT THE BHAGAVAD
GITA , Praeger 2 books 3
slips UNDERSTANDING AND ADDRESSING SUICIDE
ATTACKS, Praeger 1 book 4
slips AMERICAN ISLAM THE STRUGGLE FOR THE SOUL
OF A RELIGION, FARRAR, STRAUS GIROUX 2 books
3 slips
27
Political Science at DU
Chris Brown Reference Librarian, Docs
Librarian Bibliographer for J, K, U, and
V University of Denver
28
Initial Problem 2 vendors assigning different
call numbers
Query1
29
Project has Decreased Duplication Slightly
30
Project Usage by Title
31
How Project Evaluation was DoneMicrosoft Access

• Merging two vendor data files PLUS Prospector
  holdings data
• Blackwell ISBN YBP ISBN13
• Finds duplication between BW and YBP
• Uncovers title-by-title receipts and miscues
• Shows selector behavior firm orders vs.
  automatic project receipts

32
Shared Plan and Prospector

• Prospector often offered more redundancy than the
  8 participating libraries

33
DU Response from Community

• No complaints from faculty or students.
• This is likely because we contributed a larger
  amount to the collective pot.

34
DU Political Science Summary

• 1075 Political science titles (Js) through shared
  plan
• 64 titles in the Js ordered apart from the plan
• Generally plan is working well
• The shared plan has saved many hours of my time.
• I would highly recommend using only one vendor

35
Whats next?

• Examine the impact of the plan on the shared
  collection using Spectra Dimension
• Consider possible modifications , such as a more
  limited print plan and e-book consortial deals
  with publishers that include one print copy for
  the shared collection
• Decide whether to modify the plan or discontinue
  it

36
Thank You