EFFECTIVE INTRANET ADOPTION

1
EFFECTIVE INTRANET ADOPTION

• A STEP TOWARDS MEETING THE ORGANIZATIONAL GOALS

2
Introduction

• An intranet is all about connecting all the
  employees of an organizational enterprise through
  a private network.
• An intranet is usually used for communicating
  among each other and while performing their roles
  with accuracy.
• Intranet differs from organization to
  organization depending on their structure and
  sector.
• Firms are going for more developed intranet
  adoption for documentation management,
  centralized information accessing, forming
  communities and making efficient workflows at
  different functional levels.

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Uses of intranets

• Keeping employees connected to working from
  different locations or places.
• It centrally hosts documentation management
  system and content management system where
  employees can access documents from anywhere.
• Using transactional applications employees can
  self-serve themselves regarding many processes
  like applying for leave, undergoing training etc.
• Hosts forums and communities where one can gain
  vast amounts of knowledge.
• One can communicate internally using blogs,
  wikis, discussion forums etc.
• It helps in holding up business goals and
  environment.

4
Features of intranet

• Communication features
• Blogs
• User profiles
• Forums and discussion platforms
• Social media interaction
• Messaging
• Forming teams and groups

5
Features of intranet

• Accessibility features
• Creating intranet sites
• Security and data encryption features
• Cloud-based integration
• Mobile accessibility

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Benefits of intranet

• Higher productivity
• Effective communication
• Employee engagement
• Increased business efficiency
• Effective problem solving
• Creating a common culture among the employees

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Common intranet problems and their solutions

• There are several intranet issues faced by any
  organization and they can be solved by certain
  intranet adoption solutions which can make using
  intranet more easy and effective. Some of them
  are
• Familiarity with a social network The intranet
  network should be connected with social media and
  should have similarities in usage so that
  employees can be more at ease using the intranet
  and not have much difficulty using it.

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Common intranet problems and their solutions

• Understand employees perspective An intranet
  should be designed keeping in mind the employee
  usability and their needs and should also train
  employees into using the intranet for their
  everyday work processes.
• Automated workflows Departmental access should
  be prominent where individuals can perform
  according to their levels of performance and
  approval.
• Employee news Intranet should have information
  and latest news about the organization and its
  happenings like big wins, management changes,
  awards etc. This helps in spreading news across
  all the departments and locations.

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Common intranet problems and their solutions

• Employee personalization Intranet should be
  designed in a way where one employee can
  customize their space and set preferences on what
  they want to see according to their work and
  department. Personalization will make the
  intranet adoption easy for the employees.

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Conclusion

• The overall intranet should focus on greater user
  experience which can evolve over time with a
  variety of technological advancements.
• In this millennial world, the intranet is all
  about having a social feature like tagging,
  commenting, microblogging, and having real-time
  active streaming of information.