Communication the key to successful project management

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Communication The Key to Successful Project
Management
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• In all elements of work life the most widely
  complaint about an organisation is absence of
  communication. A successful project manager
  should be a great communicator! Project
  management communication is a skill that is never
  perfected, can always be improved and it is
  important to be able to start and mobilise a
  project effectively. A project group is usually a
  different group of people. Project teams are
  usually together to provide a new and unique
  benefit for an organization, which is new and
  different to the day to day activities. This
  decent variety gives a further communication
  challenge for the project manager.

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• Successful project management communication is
  tied in with being there for everybody, being in
  touch with the genuine difficulties of the
  project, understanding the main problems within
  the team who must deliver the project as well as
  understanding the issues of the sponsors which
  the team distributes the project.

It is important to present, be visible, and
engage with everyone. It is important to present,
be visible, and engage with everyone during the
good times and the challenging times.
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• Communication isn't just about speaking to and
  hearing from people, it's tied in with
  understanding the complete message. What language
  to utilize, how to pass on the message with
  respect to tone, feeling and body language all
  play a vital role in the communication process.
  If these are utilized incorrectly, the outcome is
  regularly a confused message and misunderstanding
  of the main problems.
• So a successful project manager can just expand
  the effectiveness of communication within the
  team by being set up to show others how its done.
  A big part of leadership is to be available, and
  be set up to communicate with all stakeholders at
  their respective levels. And to consciously
  Listen! Listen! and Listen some more!

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• Projects often fail since we basically neglect
  to obviously explain the vision and the projects
  success criteria. This vision must be well
  communicated to each stakeholder and team member.
  The entire team should be able to visualise the
  end result, in order to work towards a common
  goal.
• Regularly reporting on the progress of a project
  is crucial to the success of the project.
  Communicating this to all stakeholders in a clear
  and exact way is vital, so that all understand
  what the key messages are. Diagrams, charts,
  graphs and tables ought to be expanded here. The
  well known saying a picture is worth a thousand
  words is no less valid than when communicating
  project progress or status.
• Strong presentation skills are necessary to
  communicate the progress and status of the
  project. The audience needs to be engaged during
  these presentations so that it can be verified
  that major messages have been received and
  understood.
• Learn Article - Importance of Presentation skills
  in business

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Communication methods

• Given the organisational and geographical
  assorted variety of project teams it is
  imperative to think about all the techniques and
  methods of communication. Todays enhanced
  technology enables us to communicate easily
  wherever the team members may be. A communication
  strategy ought to be considered at the project
  planning stages, so key is its influence on the
  success of the project.

Ways to Improve Your Communication Skills at Work
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Active communication methods are used to
communicate here and now, for example
Communication methods can either be active or
passive.

• Face to Face meetings
• Video conference, meeting - group or one on one.
• Telephone conference, or voice only web
  conference
• Webinars (web based seminar )are becoming
  increasingly popular for distribution of
  presentation based activities.
• Telephone good old fashioned call
• Stand up presentations in person

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Passive communication methods are those that the
recipients can adopt in their own time, for
example

• Podcast
• Web cast
• Email
• Intranet bulletin boards
• Blogs
• Website
• Project newsletter paper based
• Table top presentation

Always ensure that a mix of active and passive
techniques of communication are utilized to
compliment each other. This ought to be
considered as a major aspect of the overall
project management communication strategy.
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Listening

• Active listening is seemingly the greatest factor
  affecting communication. Our body language can
  clearly demonstrate whether we are actively
  listening.
• Eye to eye contact is basic to active listening.
  It shows that you are really interested and
  engaged when someone is talking to you.
• Effective communication results in all involved
  in the projects understand what is being
  communicated.
• This comes from spending time with the project
  team, being fully engaged and prepared to listen
  and comprehend the sentiments which might be the
  key driver of the communication process. Project
  managers really need to have numerous
  qualities(good communication skills being one of
  them) to drive the project to become successful.

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If you want to become Successful Project
management and need to improve your Communication
skills, then visit English speaking course in
Chandigarh.

• Address CBitss technologies, sector 34A, sco
  23-24-25, Chandigarh, 160022.
• Mobile no - 9914641983

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