WELCOME Reporting Floridas Migratory Children in the Student Data Base

1
WELCOMEReporting Floridas Migratory Children
in the Student Data Base
2
Migrant Program Reporting

• Carolyn Mathews
• 850/245-0693 or SC 205-0693
• Title I Migrant Education Program
• Bureau of Student Assistance
• Linda Fleming
• 850/245-9919 or SC 205-9919
• Education Information Services
• Bureau of Education Information Accountability
  Services

3
Migrant Program Reporting

• OBJECTIVES
• Increase understanding when reporting Migrant
  Program data
• Share changes in the 2008-09 reporting year
• Improve data quality

4
Because of YOU and other district staff we have
data!
5
Migrant Program Reporting

• Definition for funding and program reporting
  purposes in school year 2007-2008
• A migrant is a person ages 3 through 21 who has a
  Qualifying Arrival Date greater than 8/31/04 and
• Their date of birth falls in the range of 9/1/86
  through 8/31/05 inclusive.

6
Migrant Program Reporting

• Definition for funding and program reporting
  purposes in school year 2008-2009
• A migrant is a person ages 3 through 21 who has a
  Qualifying Arrival Date greater than 8/31/05 and
• Their date of birth falls in the range of 9/1/87
  through 8/31/06 inclusive.

7
Migrant Program Reporting

• Data elements used to determine eligibility for
  funding and program participation counts
• Student Demographic
• Qualifying Arrival Date
• Birth Date
• Migrant Status Term
• Federal/State Compensatory Project Evaluation
• Federal/State Project, Area and Model
• Federal/State Project Support Services
• Migrant Referred Services
• Migrant Priority for Services
• Migrant Continuation of Services (NEW IN
  2008-09)

8
Change from the pastElements in Student
Demographic FormatShould Reflect Migrant
Students Status Accurately in Each Student
Information Data Base Survey

• Qualifying Arrival Date
• Birth Date
• Migrant Status Term

9
Notes from Student Demographic Format

• 1. For reporting periods 1-4 submit this record
  for each student receiving instruction/service
  during that reporting period
• 2. For reporting period 5 submit this record for
  any student (a) who was in membership at any time
  during the school year, (b) who was expected to
  attend school but did not enter as expected (c)
  for whom a Diploma Type of W43, W45 or W52 is
  being reported on the Student End of Year Status
  record, (d) who was identified as migrant ages
  3-21, was not enrolled in school and has not
  graduated from high school

10
Special noteDiscussion about reporting migrant
non-attenders in each survey is taking place.
11
Migrant Status Term

• Distinction between codes
• D Enrolled and/or Served ONLY in Regular 180 Day
  School Year with services provided during the
  regular school day only.
• E Enrolled and/or Served in Regular 180 day
  School Year with some or all services provided
  during an extended day/week.

12
Migrant Status Term

• Note definition
• S Enrolled/Served ONLY in Summer Term The
  student must be served in a partially or fully
  Migrant funded service component designed
  especially for Migrant students enrolled in
  conventional summer school (or intersession) in
  order for the student to be coded S.
• To clarify
• For the purpose of accurately reporting summer
  services, the one-time act of providing an
  instructional packet to a child as either an
  instructional or support service cannot be
  included in your summer count of migrant
  services.  The provision of these materials in
  combination with on-going contact or follow up
  with the child to guide and asses the childs
  progress would constitute a service.  This
  involves implementing a set of activities that
  are supported by scientifically-based research
  that will likely help the program meet the
  measurable achievement outcomes it has set for
  migrant children.

13
Migrant Status Term

• B Served in Both Regular 180 Day School Year and
  Summer Term This code should also be used for a
  student identified but not served in the regular
  180 day school year, but then served in the
  summer term.

14
Migrant Status Term

• X Identified, NOT Served Use this code if the
  student has been identified at any time during
  the school year or summer session, but not
  enrolled/served. This code is for emancipated
  youth and children three years of age or over
  (who are not enrolled in Pre-Kindergarten
  classes).

15
Migrant Status Term

• Z Not Applicable, a Non-Migrant student.

16
Migrant Status Term

• All Florida Students
• Migrant Non Migrant
• D, E, S, B, or X Z

17
Federal/State Compensatory Project Evaluation
Format

• Types of Migrant Services
• Instructional Services reported in data element
  Federal/State Project, Area and Model in the
  field for Subject Area
• Support Services reported in Federal/State
  Project, Support Services data element

18
Federal/State Compensatory Project Evaluation
Format

• Types of Migrant Services
• Referred Services reported in Migrant Referred
  Services data element (first time reported 05-06)
• Priority for Services reported in Migrant
  Priority for Services data element (first time
  reported 06-07)
• Continuation of Services reported in Migrant
  Continuation of Services data element (NEW 08-09)

19
Federal/State Compensatory Project Evaluation
Format

• Term use Code 3 Regular and/or Code S Summer
• Federal/State Project Support Services should
  be reported for migrant non-attenders (those who
  are not enrolled in school) who are identified
  and receive these services as well as all other
  enrolled migrants who receive these services.

20
Support ServicesUp to Four Services May Be
Reported

• Attendance, Guidance Psychological Services
• Dental Service
• Health Services
• Nutrition
• Outreach, Advocacy
• Social Work
• At-Risk
• Transportation
• Needs Assessment

21
Support ServicesUp to Four Services May Apply

• A Attendance, Guidance, Psychological Services
• O Outreach, Advocacy
• S Social Work Services
• These services take priority when reporting
  Migrant Support Services.

22
Federal/State Project, Area and Model

• Five Character Code
• 1st digit Project Type
• 2nd digit Subject Area
• 3rd/4th digit Model
• 5th digit N/A, zero filled

23
Federal/State Project, Area and Model

• Project Type
• 1 Title I Basic, Part A
• 2 Title I Migrant, Part C
• 5 Title I Basic (Part A) blended with Title I
  Migrant (Part C)
• 8 Title III Immigrant Children and Youth

24
Federal/State Project, Area and Model

• Subject Area
• equals
• Instructional Service

25
Federal/State Project, Area and ModelSubject
Area

• Multidisciplinary Studies/Tutorial
• Readiness Skills
• Transition Skills
• Science
• Social Studies
• Not Applicable

• Other
• Language Arts
• Math
• Language Arts/Math
• ESOL
• Vocational/Career Prep

26
Federal/State Project, Area and Model Model

• 00 School-wide Project
• 01 Targeted Assistance
• 08 Add-on
• 09 Other Approved Model
• 10 Local Neglected
• 11 Homeless
• 12 Migratory (see next slide)
• 13 High School Cdt Accrual
• 14 Immigrant

27
Federal/State Project, Area and Model

• Model code 12 Migratory
• Report code 12 as the model when migratory
  service is being provided by a 100 migrant
  funded project.

28
Federal/Sate Project, Area and Model

• Model code 13 High School Credit Accrual
• Educational instruction for the purpose of
  increasing the credits accrued towards graduation
  
• Grades 9-12 only

29
Migrant Referred Services

• Migrant Referred Services indicates whether a
  migratory student has been referred for services
  that are provided through mental or health
  facilities, community agencies, family or social
  services agencies, etc. Further, this indicator
  represents children who are placed in an
  educational or educationally-related service that
  they would not have otherwise obtained without
  the efforts of the Migrant Education Program
  (MEP). Services include but are not limited to
  counseling, medical attention, social needs,
  housing, legal services, tutoring, etc.
• These services are not paid for out of Migrant
  program funds but are supported by or through
  other agencies or facilities.

30
Migrant Referred Services

• Reported in the Federal/State Compensatory
  Project Evaluation Format
• Survey 5
• Codes include
• Y The migrant student was provided referred
  service(s).
• N The migrant student did not receive referred
  service(s).
• Z The student was not a migrant student.

31
Migrant Priority for Services

• The Migrant Student who
• Scored at Level 1 or Level 2 on the FCAT or
• Is an English Language Learner (formerly LEP) or
• Has an age/grade discrepancy or
• Was retained during the school year or
• Is at risk of failing to meet state graduation
  requirements by having one or both of the
  following
• 1) unweighted GPA of 2.0 or below, or 2)
  insufficient credits for promotion or graduation
• AND
• Whose education has been interrupted during the
  regular school year. See next slide for
  definition of educational interruption.

32
Educational Interruption

• Educational interruption means that a student,
  in the preceding 12 months,
• Changed schools or missed a significant amount
  of school time (e.g. ten days or more) during the
  regular school year (usually defined as September
  through June) due to the childs or familys
  migrant lifestyle.

33
Migrant Priority for Services

• Reported in the Federal/State Compensatory
  Project Evaluation Format -Survey 5
• ELL (formerly LEP) should equal LY, LN or LP
• Codes include
• Y The migrant student is designated as Priority
  for Services.
• N The migrant student is not designated as
  Priority for Services.
• Z The student was not a migrant student.

34
New for 2008-09Migrant Continuation of Services

• Identifies migrant children whose eligibility has
  expired (who are no longer classified as migrant
  students)
• AND
• Who continue to receive migrant program
  educational or educationally related services.

35
Migrant Continuation of Services

• Reported in Federal/State Compensatory Project
  Evaluation
• Survey 5

36
Migrant Continuation of Services

• A no longer classified as a migrant during a
  school term but who is still eligible for
  services until the end of the term (partial year)
• B no longer classified as a migrant but
  continues to receive services for one additional
  school year (additional school year)
• C secondary student no longer classified as a
  migrant who is served in credit accrual program
  until graduation.
• Z Not migrant

37
Immigrant Student Services

• Federal/State Compensatory Project Evaluation
  Format Survey 5
• Used to report the types of Title III, Immigrant
  Children and Youth funded Instructional and
  Supplemental Services
• Positional in format 11 one character fields
  from positions 35 to 45
• Contact ELL Office for information

38
Federal/State Compensatory Project Evaluation

• Submit separate records by each school, by each
  project type, by each subject area, by each term.
• Submitted in Survey 5

39
Tools to assist with data quality

• Edit Reports
• Rejects
• Validations
• Exceptions
• F60951O - FEDERAL STATE COMP DATA IN FILE FORMAT
• F70509 - MIGRANT TERM EXCLUDING Z REPORT (F70605)

40
Federal/State CompensatoryProject Evaluation

• Survey 5 Due Dates
• Due date 2007-08 August 1, 2008
• State Processing July 28 September 5, 2008
• Due date 2008-09 August 7, 2009
• State Processing August 3 September 4, 2009

41
Migrant Student Information Exchange

• Delay in implementation of MSIX (legal review
  more)
• We will upload student data into the system
  still debate about what survey data to apply
  (lobbying for 0708 Svy 5)
• Delay in implementation of 5 new data elements
• QAD From City
• QAD From State
• QAD To City
• QAD To State
• QAD From Country
• List of applicable data elements in your handouts
• MSIX Session following this session at 945

42
Migrant Student Information Exchange

• Implemented via FASTER send and receive records
  - only key once! Thanks Pete!
• Training sessions will be conducted for districts